User Guide

/intl/support com

for additional details. This product includes . com

. palmOne mpegla .

     . www www Inc. assumes no responsibility for any damage or loss caused by deletion of Please read the End User Software License Agreement with this product before using the Desktop software from Inc. All rights reserved. Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. Inc. assumes no responsibility for any loss or claims by third parties which may arise through the Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you

IMPORTANT ®

]

Copyright and Trademark © 2004 palmOne, palmOne, Tungsten, the Tungsten logo, “T” (Stylized), Addit, Blazer, Graffiti, HotSync, the HotSync logo, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc. RealPlayer is a trademark or registered trademark of RealNetworks, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product is licensed under the MPEG-4 systems patent portfolio license for encoding in compliance with the MPEG-4 systems standard, except that an additional license and payment of royalties are necessary for encoding in connection with (i) data stored or replicated in physical media which is paid for on a title-by-title basis and/or (ii) data which is paid for on a title-by-title basis and is transmitted to an end user for permanent storage and/or use. Such additional license may be obtained from MPEG, LLC. See technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP. Disclaimer and Limitation of Liability palmOne, palmOne, use of this software. palmOne, data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. ! accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm can download Palm

[

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xx xx xxi xxi xxi xxii .1

Computer Your and Handheld Setting Up Your

     Step-by-step instructions 1: Table of Contents About This Guide Tips for viewing this guide What’s in this guide? Links Sidebars Chapter

22 23 24 24

Using the status bar Rotating the screen What’s on the screen? Input area

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94 95 96 97 97 98

Desktop software

Using Quick Install from within Palm Using the palmOne Quick Install icon Using the palmOne Quick Install window Installing applications from a Mac computer Using the Send To Handheld droplet Using commands in the HotSync menu

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116 117 118 121 122 123 124 125 126 127 128 130 130 132 133 135 136 137 138 138 140 142 143

Managing Your Contacts Managing Your Calendar

     6: Entering additional contact information Selecting contact field types Defining custom fields Selecting a contact as your business card Copying contact information into multiple contacts Using Quick Connect Customizing Quick Connect settings Using Tap-to-Connect Working with Contacts on your computer Related topics 7: Scheduling an appointment Scheduling an event without a start time Scheduling a repeating event—standard interval Scheduling a repeating event—unusual interval Related topics Chapter Adding a contact Locating a contact on your list Deleting a contact Customizing the Contacts list Making connections from Contacts Chapter Scheduling events

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175 176 177 178 179 180 180 184

Viewing Photos and Videos

How can I create and manage Office files? Opening files from within Documents Related Topics 9: Supported file types Viewing photos or videos Viewing a photo or video in the Thumbnail View Viewing a photo or video in the List View

Chapter

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198 199 200 201 202 203 204 208 212 213 213 215 216 218 219 220 221 222 223 224 225 227 229 230 231 231

Listening to Music Managing Your Tasks

     10: Creating a playlist Playing songs from a playlist Editing a playlist Deleting a playlist Viewing song info Working with RealPlayer on your computer Related topics 11: Setting an alarm Scheduling a repeating task—standard interval Scheduling a repeating task—unusual interval Organizing your tasks Deleting a specific task Copying a photo or video Deleting a photo or video Sharing photos and videos Working with palmOne Media on your computer Related topics Chapter Transferring MP3 files to your handheld Transferring music from a CD to your handheld Playing music on your handheld Managing playlists Chapter Creating a task Marking a task complete Deleting tasks

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232 233 235 236 237 238 239 240 241 242 243 244 245 246 248 250 251 252 253 254 255 255 256 257 258 263 265 267 269 271 273 273

Writing Memos Writing Notes in Note Pad Connecting Wirelessly to Other Devices

Deleting all your completed tasks Customizing your Tasks list Working with Tasks on your computer Related topics 12: Creating a memo Moving memos in your memos list Deleting a memo 13: Choosing the pen and paper (background) colors Setting an alarm 14: What types of connections can I make? What is device discovery? Accessing email and the web wirelessly Setting up a connection for wireless synchronization Setting up a connection to your Windows desktop computer Setting up a connection to a network Creating trusted pairs Setting advanced Bluetooth features Storing recently found device names

Chapter Viewing and editing a memo Working with Memos on your computer Related topics Chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Chapter What can I do with the built-in Bluetooth technology? Entering basic Bluetooth settings Setting up a phone connection

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310 311 313

Customizing the font of messages you are reading Sending an email message Entering an address directly in the To field

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386 387 388 391 393 394 396 397 398 398 399

Sending and Receiving Text Messages Browsing the Web

Related topics 16: Receiving and viewing a text message Editing a draft text message Related Topics 17: Accessing a web page using the action bar Accessing a web page using the address field Chapter Creating and sending a text message Setting advanced messaging features Chapter Accessing a web page

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400 401 402 402 402 403 405 405 406 407 408 410 410 411 412 412 413 414 415 415 416 417 417 419 420 420 421 422 423 425 427 428

fields

Using a password to access a web page Finding information on a web page Quickly jumping to a page Following a link Returning to your home page or a page you recently visited Changing how you view a page Bookmarking your favorite pages Adding a bookmark Viewing a bookmarked or saved page Editing information about a bookmark or saved page Arranging the bookmark list Disconnecting from and connecting to the Internet Disconnecting from the Internet Connecting to the Internet Downloading files and pages Downloading a file Saving a web page Viewing a saved file Communicating with other users Sending email by means of an Internet email account Returning to a web page you recently visited Changing your Home and start pages Changing your Home page Changing your start page Setting advanced browser options Changing how images are downloaded Setting whether to automatically complete web addresses and form Allowing websites to remember personal information Setting preferences for storing web pages Setting preferences for using a proxy server Setting whether to accept JavaScript Related topics

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429 430 430 431 432 433 433 434 435 436 437 438 438 440 441 442 442 443 443 445 446 448 449 450 451 453 453 454 455 457 457

application

®

Dialing Phone Numbers from Sharing Information Managing Your Expenses

18: Entering a number Redialing the most recently used number Dialing a number from the Call History List Adding a speed dial entry Dialing a number using speed dial Editing a speed-dial entry 19: Sending information from within an application using Bluetooth technology Sending a category Sending an application Using the Send command with the VersaMail Using the Send command with SMS Beaming information from within an application Beaming a category Beaming an application 20: Customizing the currency pick list Presetting the currency symbol Creating a currency symbol Deleting an individual expense Chapter Your Handheld Dialing a number Using speed dial Related topics Chapter Using the Send command Beaming Other ways of sharing information Related topics Chapter Adding an expense Choosing currency options Deleting expenses

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484 486 489 ...490 491 492

Using Categories to Organize Information

Encrypting your information Limiting the number of password attempts Related topics 23: Adding a category Renaming a category

Chapter

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493 494 494 496 497 498 499 500 501 502 504 505 505 507 508 509 510 511 512 513 513 514 516 518 518 520 521 522 523 525 525 527 529

Managing Clock Settings Customizing Your Handheld

     Placing an entry into a category Placing an application into a category 24: Setting the date and time for the primary location Adding new locations Deleting a location Responding to the alarm clock 25: Changing the background photo in Favorites View Changing entries in Favorites Customizing the Application View Making the screen easier to read Changing the screen fonts Adjusting the brightness Changing screen colors Changing handedness orientation of the screen Selecting a location Resetting the date and time Selecting formats for dates, times, and numbers Deleting a category Placing information into a category Viewing information by category Related topics Chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Modifying the locations list Setting the alarm clock Changing the clock display Related topics Chapter Customizing your Favorites View Assigning a button to your frequently used applications Setting the date and time

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531 531 532 533 535 536 538 539 540 541 542 542 543 545 545 547 550 551 551 554 555 557 558 562 563 563 565 566 567 568 569 569 570 571

Expanding Your Handheld

     Customizing the input area Choosing the full-screen writing area Using the full-screen writing area Customizing Graffiti 2 strokes Setting up ShortCuts Changing ShortCuts Correcting problems with tapping Selecting sound settings Entering your owner information Conserving battery power Preventing your handheld from turning on by accident Selecting power-saving settings Connecting your handheld to other devices Changing the preset connection settings Creating your own connection settings Connecting your handheld to a mobile phone Customizing network settings Setting up a service profile Connecting to your service Adding details to a service profile Deleting a service profile Creating login scripts Adding plug-in applications Setting up VPN Setting up a VPN account on your handheld Establishing a VPN connection Ending a VPN connection Related topics 26: What type of expansion cards can I use? Removing an expansion card Customizing the way you enter information Chapter How can expansion cards help me? Inserting an expansion card

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572 573 574 575 576 577 578 579 579 579 580 580 580 582 583 585 586 586 588 591 591 594 600 602 603 604 604 604 605 605 607 610

Maintaining Your Handheld Common Questions

27: Handheld do’s Handheld don’ts Resetting your handheld Doing a soft reset Doing a hard reset Restoring your information after a hard reset Related topics 28: Moving around Entering information

Opening an application on an expansion card Opening files on an expansion card Viewing card information Renaming a card Copying applications to an expansion card Removing all information from a card Related topics Chapter Handheld do’s and don’ts Chapter Setup Handheld Synchronizing File Transfer/Drive Mode Calendar Memos Note Pad Media RealPlayer Tasks Connecting wirelessly The VersaMail® application Privacy

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611 612 616 616 617 618 623

Getting Help 29:

Sharing Problems with incompatible applications Chapter Self-help resources Technical support Product Regulatory Information Index

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This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. Tips for viewing this guide Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe Reader:

About This Guide

To magnify the page, click the magnifying glass •

or magnifying glass) over the page, and click repeatedly. Click Previous View (

depending

on your version of Reader) to return to the original view. Click an entry in the Table of Contents or Index to go directly to that section of the guide.

•

depending on your version of or If you link to a page, in the guide click Previous View ( Reader) to return to the page you were on before you clicked the link. •

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What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions:

Continued Done

Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You're done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes, there is no Mac counterpart for a Windows procedure or text—this feature is not available to Mac users.

IMPORTANT OPTIONAL NOTE

]

! [ & ] WINDOWS ONLY MAC ONLY Links

[

     Links on the first page of each chapter that send you to a specific section. Links appear as underlined words in sidebars and other places throughout this guide. In this chapter

Related topics

Links that send you to other topics in this guide to learn about more things you can do with an application or feature.

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Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. ]

Sidebars !

[

»

Did You Know? An interesting fact about the topic being described; may include a link to more information. Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld. My Handheld A pointer to a website where you can obtain general information about your handheld and learn the latest tips, tricks, and more. Support A pointer to a website where you can find help if you experience problems with a specific feature or with your handheld.

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     Computer Your and Handheld Setting Up Your

      time your your your computer application your first on box? the another your profiles to the for to requirements software topics

     Charging Turning Connecting in Installing user

1: 2: 3: 4:

Using

In this chapter What’s System Step handheld Step handheld Step software Step handheld Switching desktop Related

Congratulations on the purchase of your new palmOne™ Tungsten™ T5 handheld! You’re about to discover so many things about your handheld that will help you better manage your life and have fun, too. As you become more familiar with your handheld, you’ll probably personalize the settings and add applications to make it uniquely yours. While you’re likely to get years of enjoyment from your handheld, it takes only four easy steps to get up and running.

Benefits

• away use right your optimal handheld between computer for your handheld your link and using a your up Start Establish handheld Set
  • •
  

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1

What’s in the box?

»

Desktop software

Key Term Palm The software that lets you enter, update, review, and synchronize information on your computer.

handheld by Tungsten™ T5 palmOne

     Desktop software and other applications you need to set up Desktop software, your desktop computer must meet these ® and use your handheld. To use Palm System requirements The installation CD contains Palm requirements: WINDOWS ONLY

• systems: operating software) software) Desktop Desktop following Palm Palm the of install install one to to and rights rights recommended) later, (64MB or administrator administrator RAM processor later II or available (requires (requires 5.0 Pentium 2000 (MB) XP a Explorer with megabyte PC Windows Windows A • Internet 32
  • • •
  

Handheld

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•      your with at came website that our CD the visiting from by software software handheld) Desktop Desktop your Palm Palm space with disk installing download intl/support hard port can (included for com/ USB drive you . available cable or DVD palmOne available sync . or 170MB One USB CD handheld; www
  • • •
  

Desktop software that is downloaded from the palmOne website does not include Palm NOTE additional software available on the CD. MAC ONLY

•      software) your Desktop with at Palm came website install that our CD to the visiting rights better by or from 600 processor X software software administrator 800 PowerPC of handheld) Desktop Desktop a (requires resolution your Palm Palm with space 10.3 with or disk screen installing download intl/support compatible 10.2 port can hard (included for com/ or version RAM supports USB drive you . that cable or X, total available DVD palmOne computer OS available sync . or Mac Mac 128MB 190MB Monitor One USB CD handheld; www
  • • • • • • •
  

Desktop software that is downloaded from the palmOne website does not include Palm NOTE additional software available on the CD.

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3

Before You Begin If you’re upgrading from another Palm Powered device, synchronize your old handheld with your old desktop software. Tip After the initial charge, charge your handheld at least half an hour every day. ]

!

[

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What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery:

The memory on your handheld is designed to store your information even if the battery NOTE becomes drained to the point that you cannot turn on your handheld. When you recharge your handheld, all of your existing information, both in program memory and on the internal drive, should appear.

•      use in accident not use following: by in when the on not off of when to slot any turning promptly doing setting from playback alerts functionality expansion by brightness off ® life - video cancel the handheld of screen Auto or or use battery your to the the Bluetooth e e music the
  Adjust Reduc Prevent Stop Respond Set Minimiz
  Conserve • • • • • • •
  

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Before You Begin Be sure to fully charge your handheld, as described in the preceding procedure. Tip After you set up your handheld, review the Quick Tour on your handheld and take the tutorial on the CD to learn the basics. ]

!

[

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Did You Know? Desktop Did You Know? if they want to

When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm software, all of your information transfers automatically to the new software. Tip Take the interactive tutorial on the CD to learn how to create an appointment; set up your handheld’s features for photos, video, and music; and more. IT managers can set up a profile install the same set of information on several handhelds.

Done

During installation, you’re asked to connect your computer to your handheld. See Step 4.

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for the first time. synchronize Be sure to synchronize the info in your handheld’s program memory at least IMPORTANT

     ] Step 4: Connecting your handheld to your computer In this step, you connect your handheld to your computer and Synchronizing simply means that any information you enter in one place (your handheld or computer) is automatically updated in the other. ! once a day so that you always have an up-to-date backup copy of this info on your computer.

[

your . update applications

     Inc. party synchronization, select the username of the handheld you want to synchronize, and click OK. Third-party application A software program that runs on a Palm Powered device, but is not created or supported by palmOne, If you have problems with your new handheld after you synchronize, you may need to -Tip If the Select User dialog box appears during Key Term Tip third

0

»

Continued

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Done

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      application to Desktop software at that time. But if Microsoft Outlook ® Desktop software. If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and

Switching to another desktop software application WINDOWS ONLY During CD installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm already contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your handheld synchronizes with Outlook instead. You can also change from Outlook to Palm NOTE Memos is synchronized with Outlook. You can also set up the VersaMail synchronize with Outlook. Other info, such as photos and notes, is synchronized with Palm Desktop software.

Desktop

Before You Begin You must have completed CD installation and chosen Palm software as your desktop application for synchronization in order to switch to Outlook. Note that you can choose Outlook as your synchronization software for Contacts, Calendar, Tasks, and Memos during CD installation. ]

!

[

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Only IT managers may need to use user profiles for their company. If you are not

Handhelds that are synchronized with a user profile must be either new ones that have . reset

IMPORTANT NOTE hard

]

Using user profiles ! an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees. When the employees synchronize for the first time, this common information becomes part of their user-specific information. A user profile enables you to install the same information onto multiple handhelds before each handheld is individualized with a unique username and user-specific information. A handheld that has a user profile installed can be given to anyone, because the handheld is not yet identified by a unique username. When the new user synchronizes for the first time, he or she gives the handheld a unique username. never been synchronized or handhelds that have had their usernames and information removed by a

[

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Creating a user profile WINDOWS ONLY

to importing

Did You Know? Save time by quickly add information to a profile.

0

Done

Handheld

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12

Handheld

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13

Synchronizing with a user profile WINDOWS ONLY

0

Handheld

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14

Done

Desktop software prompts you to assign a username to the handheld. The next time you synchronize that handheld, Palm

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Done

Desktop software prompts you to assign a username to the handheld. The next time you synchronize that handheld, Palm

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Related topics Click a link below to learn about these related topics:

com/ com/ .

     . . palmOne . palmOne and more, visit . mytungstent5 If you’re having problems .

My Handheld Make your handheld uniquely yours. For great tips, software, accessories, www Support with setup or anything else on your handheld, go to www support/tungstent5

Info anaging

M

• Microsoft handheld such or specific source, your a software on for outside information an
  Desktop technology information from list accidentally CD phone on Palm synchronize handheld the handheld with Bluetooth to synchronize handheld from turning your your using network to to company’s your setting from not from display handheld your to software information computer wirelessly or your company’s information screen Auto-off handheld your whether the additional applications application the your on your containing applications file Outlook Using Choosing application Transferring a Adding Viewing Adjusting Reducing Keeping Synchronizing Synchronizing as Installing Deleting
  • • • • • • • • • • •
  

Answers to frequently asked questions about setup

Customizing

Questions

Common

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Basics

on my bar on is screen? CD? controls screen status the the the the topics on on the software handheld

In this chapter Using Rotating What’s What handheld? What’s Related

Locating your

Whether you’re at work, at home, or on the go, you’ll quickly understand why handhelds are also called personal digital assistants (PDAs). Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, and your to-do list. But more than just helping you get organized, your handheld helps you stay productive by letting you carry and access important files, folders, and documents. It also helps you stay connected by offering wireless access to email, text messages, and the web. And when you just want to relax and have fun, use your handheld to view digital photos and videos, listen to music, play games, and more.

Benefits

•      the internal of on an them safe on 160MB organized wireless folders with containing work stay information with and and and light touch files drive time your in Carry flash storage, go Save Travel Keep Stay connectivity
  • • • •
  

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Locating the controls on your handheld

Screen

Displays the applications and information on your handheld. The screen is touch-sensitive.

. bar status

on the Display the input area by tapping the Input icon

onscreen

or the writing

2

Graffiti®

Use the input area to enter info with . keyboard Helps you move around and select info to display on the screen.

5-way navigator

Quick buttons

Turn on your handheld and open Favorites, Calendar, Contacts, or Files.

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»

. infrared

Short for Did You Know?

Key Term IR Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Beaming lets you quickly share appointments, addresses, phone numbers, and more.

IR port Expansion card slot

between handhelds and other devices that have an IR information

Beams port. Lets you insert an expansion card (sold separately) to back up info and add memory, applications, and accessories to your handheld.

on (if active). lock

Key Lets you connect standard 3.5 mm stereo headphones (sold separately) to your handheld so you can listen to music and other audio applications. Turns your handheld on or off and lets you turn

Power button Headphone jack

Stylus

Lets you enter information on your handheld by writing or tapping. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don’t use your fingernail, a real pen, or any other sharp object to touch the screen.

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»

Short for Universal

Key Term USB Serial Bus; the type of connector or cable that’s commonly used to connect accessories to a computer.

Speaker Reset button Multi-connector Bluetooth radio (internal)

or exchange synchronize . communication

if it stops responding.

     Bluetooth handheld your

Lets you listen to alarms, game and system sounds, and music. Lets you connect a USB sync cable (included) or a cradle (sold separately) to your computer so you can information. Also lets you connect the AC charger to your handheld—either directly to the connector or through the USB sync cable—so you can charge it. Enables your handheld to connect with other devices (sold separately) that use

Resets

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program —for example, a Did You Know?

Tip Use the Find dialog box to locate specific items of information in your handheld’s memory name or a phone number. The System info icon shows the current time on the status bar.

Using the status bar The status bar at the bottom of the handheld screen gives you access to valuable tools and is accessible in all views.

Alert Bluetooth controls

. screen

dialog box, where Bluetooth

Reminders Bluetooth

Select to display the Select to display the functionality can be turned on and off and you can connect to another Bluetooth device.

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Rotating the screen

-left or .

-right rotation

Did You Know?

You can customize which way the screen rotates in landscape mode by choosing handed

on the status You can switch between landscape and portrait view by tapping Screen rotation

bar. Landscape view is useful for viewing spreadsheets, email, web pages, and photos.

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What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others. Input area

input an select that does not display the application icons.

Tip You can area Tip If you use another application frequently, customize the input area to display that application’s icon. Tap and hold any of the four application icons, and select the new application you want from the list. The new application’s icon replaces the icon you tapped.

on the status bar. To again. Tapping the icons in the input area opens By default, the input area is displayed. To hide the input area, tap Input display the input area if it is hidden, tap Input the following applications:

Note Pad icon Memos icon

Calculator icon Tasks icon

keyboard Letter Icon

Number keyboard Icon

Application icons: Note Pad, Memos, Calculator, Tasks Letter keyboard icon Number keyboard icon

Open the corresponding application.

. keyboard . keyboard alphabetic numeric

Opens the Opens the

. However, if you perform a

View

Favorites

You cannot display the input area in the main NOTE task such as adding or deleting a favorite, you can display the input area.

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Application controls

»

-

5 the

      to select The solid area on use navigator

Slider the scroll bar. The slider moves to indicate the relative position within the entry or list. You can also an item from a pick list and to select some command buttons.

Key Term Tip way

Tips icon

Scroll bar

Previous/next arrows Scroll bar Command button Tips icon Entry box Pick list Box

slider, or tap the top or bottom arrow, to scroll the display one line

      Check or uncheck a box to select or deselect it. When a box is checked, the corresponding option is selected and active. When a box is unchecked, the corresponding option is deselected and inactive. Select the left and right arrows to view the previous and next entry; where up and down arrows appear, select them to view the previous and next screens of information. Drag the at a time. To scroll to the previous screen, tap the scroll bar just above the slider. To scroll to the next screen, tap the scroll bar just below the slider. Select a button, such as OK, Cancel, or Details, to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens. Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located. When you have finished viewing the tip, select Done. Tap an entry box to open a dialog box where you can enter info for that field. Select the arrow to display a list of choices, and then select an item in the list.

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What software is on my handheld? Your handheld comes with many applications preinstalled and ready to use.

.

View

Can’t find some of these applications? Press the Home button twice to view all applications in pplications

Tip A

0 Favorites Files Calendar

Customize a list of your favorite applications, files, and folders so that you can locate and open them quickly. View, organize, and open files and folders on your handheld’s internal flash drive. Manage your schedule from single entries, like lunch with a friend, to repeating and extended events, like weekly meetings and holidays. Even color-code your schedule by category. Store names and addresses, phone numbers, email and website addresses— even add a birthday alarm or a contact’s photo. Create, view, and edit Microsoft Word and Excel files. View and manage PowerPoint files. View and organize photos and videos. Carry music, create playlists, and listen to music on your handheld. This application has a companion desktop application that you can install from the CD (Windows only). Both Mac and Windows users can use RealPlayer on the handheld. Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Send, receive, and manage email messages wirelessly using the built-in Bluetooth wireless technology on your handheld or by synchronizing with your Windows computer. Browse your favorite sites on the web using the built-in Bluetooth technology on your handheld.

Contacts

     ® palmOne™ Media RealPlayer

®

Bluetooth

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     software installation CD includes desktop software for your computer and your handheld you may install some (or all) of these applications. You can install any of the applications at any time after you set up your handheld as well. The software installation CD includes titles such as the following: What’s on the CD? The Tungsten™ T5 additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld. Make sure you install the desktop software so that you can back up and save the info on your handheld onto your computer. The additional handheld software lets you do more things with your handheld. When you set up

. 

.

CD

3: software the additional

Step your the from

     To learn how to install the To learn how to install Tip desktop software from the CD, see Installing Tip extra handheld software from the CD, see Installing software

your with handheld your synchronize , this info is updated in both places. This application installs automatically during the initial CD installation process.

View, enter, manage, and back up info for Calendar, Contacts, Tasks, Memos, and Expense on your computer. You can also view, manage, and back up info for Note Pad and Media (Expense and Media are Windows only). When you computer

Desktop software Palm

During CD installation, you can choose to synchronize your Desktop software.

NOTE handheld with Microsoft Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Information for Expense, Note Pad, and Media is still synchronized with Palm Install applications from your Windows computer to your handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically during the initial CD installation process.

palmOne Quick Install (Windows only)

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. . Assign

Favorites

After you install an application and discover how valuable it is, be sure to add it to Did You Know? You can categorize applications. Some apps are automatically assigned to a category when you install them; Unfiled category. All apps appear in the All category Applications

Tip others are assigned to the of an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application's name; then select a category.

Send To Handheld droplet (Mac only) palmOne File Transfer (Windows only)

on your handheld or to an drive

      Desktop Help automatically during the flash handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically during the initial CD installation process. Install applications and transfer folders and files from your Windows internal expansion card. This application installs automatically during the initial CD installation process. Keep the Getting Started Guide with you and view it on your handheld. You can also install this file on your handheld to carry it with you on the go; it installs to the Palm initial CD installation process. Listen to newspapers, books, public radio, language instruction, and more (Windows only; download requires Internet connection, additional fees may apply). Companion desktop software (Windows only) for the RealPlayer application on your handheld. Lets you convert CDs into MP3 files that you can listen to on your handheld. Both Mac and Windows users can use RealPlayer on the handheld. Work with the palmOne Media desktop application. Direct X is required for Media to prepare videos for playback on your handheld. Windows Media Player is required for Media to play videos that have been prepared for playback on your handheld. If you do not have Windows Media Player or Direct X on your computer, use the link to download these applications. (Windows only; download requires Internet connection, additional fees may apply.) Install applications and transfer files from your Mac computer to your computer to the

Getting Started Guide

AudiblePlayer link

RealPlayer desktop application Windows Media Player link/Direct X

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QuickTime

QuickTime is included on the CD for Windows computers

Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE only. For Mac computers, QuickTime is included in Mac OS X. Access more software and functions after you download WebSphere Everyplace Micro Environment to run Java (J2ME) on your handheld. (Download requires Internet connection.)

Enjoy hours of entertainment with this solitaire game.

Handmark Solitaire

Adobe Reader for Palm OS eReader VPN Client Software

With a simple conversion, view PDF files that are tailored to fit your handheld’s screen. Purchase and download eBooks from the web so you can read them when you want, where you want. Create a secure wireless connection to your corporate network in order to safely send and receive email messages, access the corporate intranet, and more. (Download requires Internet connection; additional fees apply.) Learn to use the popular features of your handheld. The Tutorial includes a tour of your handheld and step-by-step instructions. Access it from the CD.

Tutorial

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     Installing the desktop software from the CD Related topics Click a link below to learn about these related topics: Setup

com/ com/ .

     . . palmOne . palmOne and more, visit . mytungstent5 Support If you’re having problems .

My Handheld Make your handheld uniquely yours. For great tips, software, accessories, www with your handheld, go to www support/tungstent5

Entering Information Moving Around

•      keyboards shortcuts number and and characters letter 2 onscreen menus Graffiti the using with with and information information applications information Entering Entering Opening Finding
  • • •
  

Synchronizing your handheld with your computer •

Info

Managing

• your between information manage CD to the Mode from Drive computer software and Transfer your and additional File Using handheld Installing •
  

Sharing

•      using devices by Powered devices Palm Bluetooth other other to to applications applications handheld your and and on information information technology Beaming Sending Bluetooth •
  

Viewing the current date and time

Clock

World

Customizing

•      accident by on display turning time the from and of date brightness handheld current the your the Setting Adjusting Preventing
  • •
  

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Maintaining

• handheld handheld your your for Caring Resetting •
  

Answers to frequently asked questions about your handheld

Common Questions

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Moving Around in Applications

navigator way

-

     5 applications information topics the menus

In this chapter Opening Using Using Finding Related

Have you ever been to a new city and ® application controls. So once you learn felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around your handheld is similar. Most Palm OS applications use the same set of how to use these standard controls, you’ll be driving all over town and you won’t even need a map.

Benefits

• quickly menus one with navigator application with any applications features applications 5-way in feature open the extra around using information Find and the Find Access Move hand, Locate with
  • • •
  

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customize

      Some applications are listed differently in Favorites and Applications View. For to contain any items you want. list application. NOTE example, the Photos & Videos entry in Favorites opens the Media application, which is listed as Media in Applications View. The application icons are similar in both Favorites and Applications.

Opening applications You can open applications from Favorites View or Applications View, or by using the Files Using Favorites Favorites View contains up to 32 items and can include applications, specific files, and folders— even links to the web. Certain items are included in Favorites by default, but you can the

to favorite background a

Favorites the use as

     Applications. Switch between Favorites and Applications by pressing Did You Know? display folders—for example, a project folder that you access often. Select the folder to view its contents. Tip Press Home once to open Favorites; press Home twice to open Home. You can photo for your Favorites or Applications View. Tip Customize

and select from the list. Press Right To access an item from Favorites, press the Home button

or select the buttons in the upper-right corner of the screen to move navigator way

-

5 to another page of favorites. or Left on the

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or of an drive flash internal

Using Applications Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications. From the pick list, you can also select to view the contents of your handheld’s expansion card if one is inserted in the expansion slot.

the

to open on the front customize button to scroll through buttons way

You can Home Did You Know? You can also open applications using the quick of your handheld. When no item is selected, press Right or Left on the - application categories. Did You Know?

Tip Applications with one press and Favorites with two. Tip 5 Applications View displays an icon for opening Favorites. Favorites View contains an entry for opening Applications.

twice and select an icon. To access an item from Applications, press the Home button

Category pick list

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or on an expansion card inserted into your handheld’s expansion drive internal

Using Files The Files application enables you to easily open, view, and move among the files and folders on your handheld’s slot.

Tip You can also open Files by selecting Files in Applications View. Tip If you have an expansion card (sold separately) inserted in your handheld’s expansion slot, select the card icon in Files to view the contents of the card.

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Did You Know? If you select a file from within Files, it automatically opens in the correct application on your handheld. If there is no application for that file, a beep alert sounds. Tip Tap and hold the stylus on a file or folder to open a menu of actions you can do with that item— copy, delete, and so on.

Navigate within Files by doing any of the following:

Folder up

Folder pick list

Top-level folder

If your handheld contains an application that can open a file, a file-specific icon appears NOTE to the left of the file name in the Files list. If a generic icon appears to the left of a file name, you cannot open the file on your handheld.

to move up one level of folders. Select the Folder Up icon •

• any and folder Applications, top-level folders. list: the of to level folder jump the one of and up top view the move at to screen to folders screen four files files the these of the top on displays the folder at list always pick top-level Files the the Select subfolders. Select NOTE •
  

Documents, Music, and Photos & Videos. Place your applications and files in the correct folder so that you can easily locate them.

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Working with files and folders You can work with the files and folders in the Files application—create new folders; copy, beam, and delete files and folders; and more. You can work with one file or folder at a time.

Did You Know? If you select Open With, only applications that can open the file you have selected are displayed. You can choose to make the application you select the default application for opening this file type. Tip You can also highlight a file or folder and then press Right on the 5-way to open the menu of tasks.

Select the application Rename the selected item. Open With to use to open a file. Rename

View details such as name, including extension for files; location on

Details the internal drive or expansion card; last date modified; and, for files only, size. Check the box to make the selected item read-only, meaning that it cannot be changed by a user. You can rename or delete a file or folder from the details dialog box. Continued

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Did You Know? If you select Delete, you receive a confirmation asking if you are sure you want to delete the file or folder.

Copy card.

Cont’d.

Copy the item to another location on the internal drive or an expansion

®

     Delete the current file or folder. the file or folder. the current file or folder using your handheld’s built-in Bluetooth Move the item to another location on the internal drive or an expansion Beam Send Move card. Delete Beam Send wireless technology or as an attachment to a text message or email message.

Done

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Sorting Files

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Sort by name

Sort by date or size

40

Opening files and folders from within an application In certain applications—for example, Documents, palmOne Media, and RealPlayer from palmOne—you can open a file or folder directly from within the application. The application automatically displays files located in the appropriate folder on your handheld’s internal drive—for example, when you open the RealPlayer application, files in the Music folder on the internal drive are displayed—but you can browse for files located elsewhere on the drive. See the application chapters for information on opening files. Switching between applications

     . bar input status

Did You Know? application are displayed. For example, in RealPlayer, only music files such as MP3 or RMJ files are displayed. You must use the stylus to tap icons in the or on the

If you use a command to open a file from within an application, only files that can be opened by that Tip area

and select an icon from , or press a quick button. Your handheld automatically saves your work in

Applications or the current application and switches to the other application.

You can switch between applications at any time. Just press Home Favorites

Using the 5-way navigator The 5-way navigator, located at the bottom of the front panel, lets you access information quickly with one hand and without the stylus.To use the 5-way, press Up, Down, Right, Left, or Center. The 5-way does various things based on which type of screen you’re on.

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Moving around in Favorites View

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Moving around list screens In list screens, use the 5-way to select and move between entries such as notes, memos, contacts, or photos.

Up or Down

     selection highlight is present: Scrolls to the previous or next Displays the selected entry. Removes the selection highlight. Scrolls an entire screen of entries, as long as there’s nothing highlighted. Hold down to accelerate the scrolling. Inserts the selection highlight. When the Up or Down entry. Center Left

Center

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Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the 5-way to select a button or to make a selection from items such as boxes and pick lists.

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Center

Selects the highlighted menu item.

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Using menus Menus let you access additional features and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications.

-

     5 the use to select menus and Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen. When the menus are open, you can way menu items.

0

. application an

Open

on the status bar. Tap Menu

.

Application title

Menu Menu item

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area input . You do not have to open a menu to use , and then write the shortcut letter. For example, to select Paste from the Edit p screen

Using the Command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item. To use a menu shortcut, first write the Graffiti 2 Command stroke on the left side of the full menu, write the Command stroke, followed by the letter the command stroke. or the

Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the Command toolbar quickly.

Command stroke

Menu items

Menu shortcuts

When you write the Command stroke, the Command toolbar appears. See the next

NOTE section for info on using the Command toolbar. Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete. To use the Command toolbar, write the Command stroke to display the Command toolbar, and then tap an icon to select its command.

Command stroke

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      or on an expansion card. . Find also locates words that begin a file name drive memory internal program

Finding information You can use Find to locate any word or phrase in any application—either as part of a file name or within a file—in your handheld’s only (not within a file) on your handheld’s Find locates any words that begin with the text you enter and is not case sensitive. For example, searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.”

Files

Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Tip Open an application before you tap Find to display results from that application at the top of the results list. Tip Want to stop searching? Select Stop at any time during a search. To continue the search, select Find More. Did You Know? If you select a result that is a file located on the internal drive or on an expansion card, the application opens displaying the selected file. Select the file name to open it.

on the status bar. Tap Find

Enter the text that you want to find, and then select OK.

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Related topics Click a link below to learn about these related topics:

com/ com/ .

     . . palmOne . palmOne and more, visit . mytungstent5 Support If you’re having problems .

My Handheld Make your handheld uniquely yours. For great tips, software, accessories, www with your handheld, go to www support/tungstent5

Basics

•      additional controls devices by devices the Powered ® and application shortcuts and Palm Bluetooth handheld onscreen other other your applications to to handheld and characters handheld on area 2 other your Graffiti in applications applications on your software input on the with information and and technology controls built-in CD with the the information the on familiar information contact information Bluetooth Locating Discovering software Getting Entering Entering Beaming Sending using
  • • • • • •
  

Entering Information Sharing

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Entering Information on Your Handheld

with with

      Contacts information keyboard from enter application

I information writing information info information topics

     2 handheld? can onscreen another my

How Entering Entering into Editing

In this chapter on Entering Graffiti the Related

Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your handheld. There are several ways to do this. You may find that you prefer one method if you’re entering a small amount of information, while another works best for large amounts. Choose the one that fits your situation.

•      best information works important that method situation enter the Choose your Quickly for •
  

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How can I enter information on my handheld?

•      accessory an get to link Accessories the click and com/mytungstent5 keyboard . separately) writing palmOne
  . (sold
  2 Lookup onscreen Pad www
  Graffiti® hone Note Visit keyboard
  The P
  • • • •
  

.

the technology manage wireless and move . Or you can send and receive information Bluetooth® computer your and

or your handheld’s built-in handheld beaming your between

You can also enter information on your computer and

The most popular methods are using Graffiti 2 writing and the onscreen keyboard. NOTE information from other devices using Entering information with Graffiti 2 writing You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any character you can type on a standard keyboard. Entering these characters on your handheld is very similar to the way you naturally write letters, numbers, and symbols. But instead of using a pen and paper, you use the stylus and the input area on your handheld. With only a few minutes of practice, you can learn to use Graffiti 2 writing. Writing in the Graffiti 2 input area You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and write anywhere on the screen.

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onscreen .

Tip Select the top icon to open the keyboard

      on the status bar, and then select the icon of the input area Your handheld has two different input area displays that you can use to enter Graffiti 2 characters. To open them, tap and hold Input you want.

In either layout of the input area, write lowercase letters, uppercase letters, and numbers in the sections shown. If you write characters in the wrong area, they are not recognized correctly and an incorrect character is written. Using full-screen writing When full-screen writing is turned on, you can write anywhere on the screen. When full-screen writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld to recognize them.

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     . screen input the the in on

      or, if full-screen Tip You can choose whether the Graffiti 2 strokes you enter appear as white characters area writing is turned on, anywhere

     Write letters or characters that are assigned to the abc input area. Write numbers or characters that are assigned to the 123 input area. For a brief period of time after writing a character, a quick tap on the screen is You can write letters or characters in the following areas: Left side of the screen Right side of the screen Middle of the screen straddling the imaginary dividing line between the left and right sides Write uppercase letters. NOTE interpreted as a period character. Wait a second to tap buttons or place the cursor so that the action is not interpreted as a period character.

Write capital or uppercase letters in the middle

Write letters on the left side

Write numerals on the right side

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Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry.

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Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing:

• there the on only It’s numbers dot. the left, write the on Don’t letters tables. lowercase slant. following Write a the character. on In the sections. middle. write shown the not writing two do as has begin across and exactly area to letters speed, where writing characters 2 capital natural characters. you a firmly. the show Graffiti and at large Write to The right, Write Press Write
  • • • •
  

, and the k

, t

     , i . These letters are now made with two strokes, just the way you would write them if you If you’re already familiar with Graffiti writing from an older Palm Powered device, Graffiti 2 writing will be easy to master. Characters are entered in exactly the same way, except for 4 number were using a pen and paper. Also, you no longer have to use the punctuation shift stroke for common punctuation like periods, commas, or @. Just write these characters on the correct side of the input area and your handheld immediately recognizes them.

handheld your

Did You Know? Graffiti 2 characters made with two strokes are recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. Did You Know? Write uppercase letters difference is where you Your handheld has tables displaying all of the Graffiti 2 characters, short cuts, and commands. the same way you write lowercase ones. The only write them. Tip Customize so you can display these characters by drawing a line from the bottom of the screen to the top.

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Graffiti 2 alphabet

the

      . , not enter alternate use some to characters characters select write

2 2 screen to

Customize your handheld

Tip You can ways Graffiti Choose the method that’s most natural for you. Tip so that you can entire Graffiti just the input area.

0

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Graffiti 2 numbers

0

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Graffiti 2 punctuation marks

0

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0

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Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area.

Open and select menu

Edit

     Get help writing any of the Graffiti 2 characters in most applications. Tip the Graffiti 2 Help.

0

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Graffiti 2 gestures

0

Write gestures on LEFT side, or across the middle of input area

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Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke:

0 0

Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Did You Know? Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new entry or sentence.

When Punctuation Shift is active, an indicator appears in the lower- right corner of the screen.

Punctuation shift indicator

Done

Once the Punctuation Shift indicator disappears, you see the character.

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Graffiti 2 symbols and special characters

0

Write symbols on EITHER side of input area

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, you automatically enter the current date and dts

.

ShortCuts own your create

Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by time. You can also

0 0

.

Write the ShortCut stroke This stroke appears at the insertion point.

Done

The ShortCut stroke is replaced by the text the character represents.

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Graffiti 2 ShortCuts

0

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Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld.

»

An item in an

Key Term Entry application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen.

on the status bar to open the input area. Tap Input

Continued

Tap to open keyboards

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Tip When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards.

Select from among four different keyboards.

OPTIONAL [ & ]

Backspace Carriage return

Tap here to display lowercase keyboard

Tap here to display uppercase keyboard

Tap here to display numeric keyboard

Tap here to display international keyboard

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application

another their name and phone number into the appointment you create in Calendar. This feature is Entering info from Contacts into Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter available in Calendar, Memos, Tasks, and Expense.

Tip In the applications that use Phone Lookup, you can also enter the first few letters of a contact’s last name where you want to enter the contact information. Once the application recognizes the contact name, the contact information is entered automatically, without bringing up the Phone Lookup screen.

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entered.

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     Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select. Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text

Selecting a word

•      word final to line or the the only. the over selects over character text it This it select drag drag return and it. text. to select and final right word, any line, the to to the as the left it. line select a well after in as after to Drag select or or text. to space down word before anywhere or before or any up as a on cursor times cursor well it. character Drag twice the select three the it. as Tap Place to Tap return Place select space
  • • •
  

Selecting a line

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Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer.

Tip There are even faster ways to copy and paste information:

• . gestures 2
  2 Graffiti
  Graffiti the Use Use •
  

).

P

, /

C

and the , / stroke X

Select the text, write the then tap the icon for cut or copy. Move to the

Command menu shortcut for cut, copy, or paste (/ • command stroke, and place where you want to place the info, write the command stroke again, and tap the icon for paste.

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Deleting information Delete all or part of an entry with the Cut command.

. Select writing

2

Delete information with the information, and then draw a line from right to left in the input area.

Tip Graffiti

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Opening applications Using menus

• •

Around

Related topics Click a link below to learn about these related topics: Moving

com/ com/ .

     . . palmOne . palmOne tips, software, accessories, . mytungstent5 .

My Handheld Make your handheld uniquely yours. For great and more, visit www Support If you’re having problems entering information or with anything else on your handheld, go to www support/tungstent5

Questions

Sharing Customizing Common

Beaming or sending information to another Palm Powered device

• characters 2 Graffiti some ShortCuts write 2 to ways Graffiti alternate own your Selecting Creating •
  

Answers to frequently asked questions about entering information

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Moving and Managing Info Between Your Handheld and Your Computer

the transfer work each and to to with use information managing

     I handheld Mode another of work Transfer information on memory I drive topics your would File Drive ways can info to

In this chapter internal How method? Synchronizing Using with Other

Program information? When Using info computer information Removing Related

You can do a lot with your handheld on its own: enter or look up a contact, write a memo, keep track of your appointments. But you can do much more when you share, manage, and work with information between your handheld and a computer. Your handheld includes a large internal flash drive so that you can carry more of your documents, folders, photos, and music with you. View, create, or work on files on your handheld, and then copy the updated version back to your computer. Or use your handheld at any computer that supports standard USB removable drives to access and work on your files.

Benefits

•      the information computer handheld go quickly and your applications, having you by files with your by update and on wherever saving computer and work information folders productivity need and your enter handheld and your up and to Quickly your Transfer Increase you Protect on files, files backing folders
  • • •
  

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applications . . You can

® card

Transfer

File expansion palmOne™

or (Mac) on your computer. You can to your Windows computer.

Files drive

Mode

Drive internal the of contents the

Your handheld includes 55MB of program memory for Palm OS The 160MB internal drive works similarly to other standard USB removable drives. You can store any type of file, folder, or application on this drive on your handheld. View and access the contents of the internal drive using the Files application on your handheld, or view save view and access files or folders on an expansion card using the Files application on your handheld, and manage your files on a card using File Transfer or Drive Mode. You can also access the files on the internal drive or on an expansion card by opening the corresponding application and browsing to the file.

Program memory and the internal drive Your handheld contains two types of storage: program memory and the internal flash drive. Program memory such as Contacts, Calendar, Tasks, and Memos. Information in the program memory is updated during synchronization. For example, if you enter contact information on your computer, you can synchronize to update the info in Contacts on your handheld, and any future updates to the info are included in synchronization. The info for each Palm OS application—for example, individual contact entries—may be stored in your handheld’s program memory, or it may be stored on your handheld’s internal flash drive. You can view and work with this information from within the application itself. You cannot, however, view any info stored in program memory directly using Internal flash drive the contents using File Transfer (Windows) or manage items on the internal drive in various ways: copying, moving, deleting, renaming, and so on, using File Transfer (Windows) or Drive Mode (Mac), or Files on your handheld. You can also use File Transfer to Another method of storage that you may already be familiar with is an

Did You Know? The internal drive saves information on your handheld, including information in the program memory, even if the battery drains completely—none of your information is lost. Simply recharge to access the information again. Tip To view the complete list of Palm OS applications on your handheld, go to Applications and select HotSync. Open the Options menu and select Conduit Setup. All of the applications listed on the Conduit Setup screen are Palm OS applications located in your handheld’s program memory.

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save

Desktop software includes both palmOne™ Media, which you can Use File Transfer to transfer files and folders to your handheld’s to your computer. drive internal

Synchronization updates and backs up information between your handheld’s the of

Desktop software or Microsoft Outlook to enter information on your computer in On Mac computers, use the Send To Handheld droplet to transfer photos and videos

® contents applications such as Calendar, Contacts, Tasks, and Memos. The info is transferred to the corresponding handheld application when you synchronize. Information entered in these applications on the handheld is likewise synchronized with the application in the desktop software. On Windows computers, Palm use to transfer photos and videos to your handheld, and palmOne Quick Install, which installs applications (PRC or PDB) for use on your handheld when you synchronize. NOTE and install applications on your handheld when you synchronize. When you transfer a file to your handheld through synchronization, the file, such as a video, may be converted for best use on (optimized for) your handheld. File Transfer (Windows only) large internal flash drive. On your handheld, to open a file on the internal drive, use Files and select the file, or open the appropriate application and browse to the file. File Transfer provides a live window to your handheld’s internal drive and copies or moves the items you select instantly; you do not need to synchronize. Files remain in their native format and are not optimized for use on your handheld. Unlike the program memory, your handheld's internal drive is not automatically backed up during synchronization—but you can use File Transfer to

How can I work with information? There are two main methods for moving and managing information between your handheld and a computer. These methods are discussed in detail in this chapter. Synchronization program memory and your computer. Information entered in one place is automatically updated in the other, and info in your handheld’s program memory is backed up on your computer. Use Palm the

to carry

Mode

Did You Know? native files, even files that you cannot open on your handheld, to work with on a different computer.

Keeping files in their native format is useful. On your handheld you can work with many of these native files, such as Word, Excel, PowerPoint, and JPG files. You can also use File Transfer or Drive Tip If you have an expansion card inserted into your handheld’s expansion slot, you can view and work with files and folders on the card in the File Transfer window in exactly the same way as files on the internal drive—copying, moving, and so on.

NOTE

On Mac computers, use Drive Mode to transfer info to your handheld’s internal drive.

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When would I use each method? The method you use to move info onto your handheld depends on the type of info it is. Here are the methods to use with the most common information types.

Did You Know? When you transfer files using synchronization, the files are always placed in the corresponding folder on your handheld—for example, the Music folder for MP3 files or the Documents folder for Office files. If you transfer files using File Transfer, save them to the corresponding folder so you can easily locate them—or copy or create your own folder structure to organize your project files any way you like.

Desktop Use Palm

)

Information in Contacts, Calendar, Tasks, Memos, Note Pad ® Use Quick Install from Desktop (Windows) or drag the application to (Windows only: Expense, VersaMail or Outlook (Windows) to enter information on your computer. Synchronize to transfer the new or updated information on your computer to your handheld. Applications (PRC or PDB file) within Palm the Send To Handheld droplet icon on your desktop (Mac), and then synchronize to install the application to your handheld.

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Tip You can choose to synchronize a Word, Excel, or PowerPoint file, even if you copied it using File Transfer. See the Documents To Go application on your computer for information. Did You Know? When you transfer photos and videos using the desktop Media application, the files may be converted for viewing on your handheld. File Transfer does not convert files, so you may not be able to view the photos or videos on your handheld. Did You Know? Even though photos and videos transferred using Media are saved in the Photos & Videos folder on your handheld’s internal drive, updates to these files are included when you synchronize.

desktop

     Method 1: Use the desktop Media Desktop (Windows) or drag the RealPlayer Method 1: Use the Documents To Go folder on your handheld’s internal drive. your handheld’s internal drive. This allows you to keep all of Method 1: Use the (Windows) to transfer the files to the Music

Word documents, Excel spreadsheets, PowerPoint presentations application on your computer. Synchronize to install the files to the Documents folder on your handheld’s internal drive. Method 2: Use File Transfer (Windows) or Drive Mode (Mac) to copy an entire folder structure of files to your handheld’s internal drive. This allows you to keep all of your project folders together with the same structure you’ve created on your computer. Photos and videos application from within Palm files to the Send To Handheld droplet icon on your desktop (Mac). Synchronize to install the files to the Photos & Videos Method 2: Use File Transfer (Windows) or Drive Mode (Mac) to copy an entire folder structure of photos and videos to your photos and videos together with the same structure you’ve created on your computer. Music (MP3) files application folder on your handheld’s internal drive, or drag the file to the Send To Handheld droplet icon on your desktop (Mac), and then synchronize to install the files to your handheld. Method 2: Use File Transfer (Windows) or Drive Mode (Mac) to copy an entire folder structure of music files to your handheld’s internal drive. This allows you to keep all of the songs you copied from a CD together with the same structure you’ve created on your computer.

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Be sure to synchronize the info in your handheld’s program memory frequently Desktop or Outlook to enter information on your computer. When you synchronize, the

IMPORTANT

]

!

Synchronizing information Synchronizing means that information that is entered or updated in one place (your handheld or your computer) is automatically updated in the other. No need to enter information twice. [ so that you always have an up-to-date backup copy of this info on your computer. Entering information using desktop software Use Palm information is updated on your handheld. If you use the default settings, information from all the following applications is transferred each time you synchronize your handheld with your computer:

your your wirelessly wireless Desktop with ® synchronize using the built-in Bluetooth Did You Know? Desktop software

Tip You can handheld computer technology on your handheld. Everybody in your family can synchronize their handheld with the same copy of Palm software. Just make sure that each handheld has its own username; Palm reads the username and recognizes the handheld during synchronization.

your of

to synchronize with Desktop software. contents the up application back

VersaMail the up set to your computer. drive internal

Applications, files, and folders moved to your handheld's internal drive with File entire

IMPORTANT

     ] If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. You can also Outlook. Other info, such as photos and notes, is synchronized with Palm ! Transfer are not automatically backed up during synchronization. Use File Transfer to copy or move the updated files and folders to your computer, or to handheld's [

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     Desktop online about how to use Desktop software, desktop applications such Desktop Help. Tip The Palm Help has lots of info Palm File Transfer, and other as Media. Open the Help menu and select Palm

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•      the entry. of new corner a create upper-left to the screen in the Edit of click corner then and upper-left entry, following: the the in existing of New an one Click Click screen. Do •
  

Continued

82

» »

Technology Software you

®

Key Term HotSync that allows you to synchronize the info on your handheld with the info on your computer. Key Term HotSync Manager use to choose synchronization settings and that must be active when you synchronize. Tip If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and click OK. Or create a new username.

Synchronizing your handheld with your computer You can synchronize your handheld with your computer in the following ways:

IMPORTANT

]

!

[

• only) your or
       (Windows cable cable sync computer a USB handheld using the your or use and your must on wirelessly handheld you technology either your to port synchronize, attached wireless (IR) network, you infrared time cable Bluetooth® company’s first sync your The
  USB using handheld’s to the your Connecting
  Using Wirelessly Using
  • • •
  

, you’ve setup initial ; if you didn't install the CD, you don't have HotSync

     CD installation already covered this requirement. To synchronize, HotSync Manager must be active. HotSync Manager was installed when you software Manager on your computer. handheld’s IR port. If you followed the instructions to synchronize during installed the

appears in the Desktop software program group, and select HotSync On a Windows computer, you know HotSync Manager is active when its icon lower-right corner of your screen. If the icon is not there, turn it on by clicking Start and then selecting Programs. Navigate to the Palm Manager.

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can’t

I handheld . my computer my

If you need help with synchronizing, see synchronize

Tip with Tip View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization. Go to Applications on your handheld and select HotSync, and then select Log; or click the HotSync Manager icon on your computer and then click View Log. If any problems occurred during synchronization, a message appears on your computer screen asking if you want to view the log.

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Customizing your synchronization settings You can set the following options for synchronization:

•      to handheld is information your on synchronization much whether how synchronization setting choosing only) synchronization and initiate (Mac during you computer, computer, log when your updated on your is responds start troubleshooting you information computer synchronization when your disabling synchronization application how only) the how or automatically in Choosing Choosing (Windows Enabling enabled include
  • •
  

requests

Choosing how your computer responds to synchronization WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your handheld, HotSync Manager must be running. You can choose whether HotSync Manager always runs automatically, or whether you must perform some action to start HotSync Manager.

0

Open the synchronization options screen:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Always available if you’re not sure which option you Desktop

Tip Use the default setting want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lower- right corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the Palm software program group, and select HotSync Manager. Note that if you turn HotSync Manager on, it stays on until you turn off your computer.

     You must open HotSync Manager runs automatically every time you initiate Desktop software is running Desktop software in order for HotSync Manager to run. You must manually turn HotSync Manager on each time you want Always available synchronization on your handheld. Available only when the Palm Palm Manual your computer to respond to a synchronization request.

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Setting synchronization options

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in the Palm folder. Double-click the HotSync Manager icon Click the HotSync Controls tab.

Open the synchronization options screen: a. b.

Select the synchronization options you want:

Continued

87

Sets your computer to Includes more troubleshooting information

Log

Sets your computer to respond to synchronization

HotSync Enabled/Disabled requests from your handheld. Enable HotSync software at system startup HotSync automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize. Show more detail in in the log that is generated when you synchronize.

, synchronization during included application an

Choosing whether application information is updated By default, when information in each application is updated in one place (your handheld or your computer), it is updated in the other. However, for you can choose whether information that has been updated in one place is updated in the other during the next synchronization.

»

The

Key Term Conduit synchronization software that transfers information between an application on your computer and the same application on your handheld.

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WINDOWS ONLY

For

Tip Windows information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list. Select Change, and then select one of the applications from the list.

0

Select the application you want to customize:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.

Choose how information is updated during the next synchronization:

Information that is changed in one place (your handheld Information that has been changed on your Information that has been changed on your No synchronization occurs, so any changes made on either your

Synchronize the files or computer) is updated in the other during synchronization. Desktop overwrites handheld computer is updated on your handheld during synchronization. If information has been changed on your handheld, it will be replaced by the information from your computer, and you will lose the changes you made on your handheld. Handheld overwrites Desktop handheld is updated on your computer during synchronization. If information has been changed on your computer, it will be replaced by the information from your handheld, and you will lose the changes you made on your computer. Do Nothing handheld or your computer are not updated in the other location. Continued

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MAC ONLY

0

Select the application you want to customize:

in the Palm folder. Desktop icon Double-click the Palm a.

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Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.

Choose how information is updated during the next synchronization:

Information that is changed in one place (your handheld Information that has been changed on your Information that has been changed on your No synchronization occurs, so any changes made on either your

Synchronize the files or computer) is updated in the other during synchronization. Desktop overwrites handheld computer is updated on your handheld during synchronization. If information has been changed on your handheld, it will be replaced by the information from your computer, and you will lose the changes you made on your handheld. Handheld overwrites Desktop handheld is updated on your computer during synchronization. If information has been changed on your computer, it will be replaced by the information from your handheld, and you will lose the changes you made on your computer. Do Nothing handheld or your computer are not updated in the other location. Continued

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     Desktop software, you automatically have palmOne™ Quick Install on your Desktop software, by dragging Installing applications to your handheld Use Quick Install (Windows) or the Send To Handheld droplet to install applications on your handheld when you synchronize. The applications are stored in program memory and are optimized for use on the handheld. Installing applications from a Windows computer ® Windows computer. This tool makes it easy to install applications and files when you synchronize. You can install applications by using Quick Install from within Palm and dropping onto the palmOne Quick Install icon, or by using the commands in the palmOne Quick Install window.

If you installed Palm

Did You Know? Most handheld application files have the extension PRC or PDB. Tip Use Quick Install as an alternate method for installing photos and videos to your handheld.

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Desktop software Using Quick Install from within Palm

Tip A confirmation dialog box shows whether the items will be copied to your handheld or to an expansion card. You can choose which handheld will receive the items by selecting the username in the User drop-down box in the upper-right corner. Did You Know? You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize.

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Using the palmOne Quick Install icon

Tip You can also install files on your handheld by right-clicking them on your computer. Select Send To palmOne Quick Install, and the files are placed on your handheld the next time you synchronize. Tip If there are still files in the list after you synchronize, they were not installed. Open the application associated with this file, and then synchronize again.

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Using the palmOne Quick Install window

Tip Use the Add Folder command to copy all the files in a folder on your computer—but not the folder itself—to your handheld. Each file is copied to a default location on your handheld, based on the file type, and may be converted for use on your handheld. Use File Transfer to copy an entire folder and all of its contents to a location you specify on your handheld. Tip To move applications between your handheld and the expansion card, drag the files up or down. Tip If you don’t see the file you want to install, go to the folder you copied the file to.

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menu.

®

Installing applications from a Mac computer You can install applications from a Mac computer by dragging and dropping them onto the Send To Handheld icon, or by using the commands in the HotSync Using the Send To Handheld droplet

Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag files you want to transfer to your handheld onto the droplet in the Dock. Tip Use the Send To Handheld droplet to install music files, photos, and videos to your handheld

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Using commands in the HotSync menu

Tip To move applications between your handheld and the expansion card, click Change Destination. Use the arrows to move the files, and then click OK. Tip If you do not see the application or file in the folder, go to the folder that contains the application you want to install.

Continued

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Using File Transfer to transfer info to your handheld

Tip If you have an expansion card inserted into your handheld’s expansion slot, you can view and work with files and folders on the card in the File Transfer window in exactly the same way as files on the internal drive—copying, moving, and so on. You can also copy and move files between the internal drive and the card.

NOTE

to move files to your handheld’s internal drive.

Mode

Drive

On a Mac computer, use

your of contents the up ack

Desktop software. b

. computer

, from another computer (computer must support standard your to

Mode drive

Drive internal

Applications, files, and folders moved to your handheld's internal drive with File entire

IMPORTANT

     ] WINDOWS ONLY On a Windows computer, File Transfer provides a live window onto your handheld's large internal drive. Use File Transfer to copy, move, and manage files and folders on your handheld. File Transfer copies and moves items instantly; you do not need to synchronize. With File Transfer you can also work on your handheld even while transferring files. Using File Transfer, quickly move and carry large amounts of your important Office files, photos, music, videos, and other files or folders on your handheld. Access and edit this information on your handheld or, using USB removable drives). File Transfer installs automatically when you install Palm ! Transfer are not automatically backed up during synchronization. Use File Transfer to copy or move the updated files and folders to your computer, or to handheld's [

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Tip Use File Transfer to back up the contents of your handheld’s internal drive to your main computer. In the File Transfer window, right-click the folder next to the handheld icon, and then click Save to PC.

0 0

on your computer desktop to open the Double-click the File Transfer icon b.

     —File Transfer waits If another task is running that uses the USB sync cable—such RealPlayer or transferring music files with

File Transfer window. The File Transfer window opens to display the contents of the internal drive on your handheld; if an expansion card is inserted into your handheld’s expansion slot, the window displays the card’s contents as well. IMPORTANT ing

] synchroniz

! as until the task is complete before displaying the contents of your handheld or an expansion card.

[

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File Transfer recognizes any security preferences you set for your

NOTE handheld. For example, if your handheld is locked, File Transfer displays an alert message stating that you must unlock your handheld before using File Transfer. A message also appears if your handheld is not connected to your computer or is unavailable for any other reason.

If you use File Transfer to install an application in the Applications NOTE folder on your internal drive—and if the application is designed to run from a flash drive—you can run the application on your handheld.

application for the file, a beep alert sounds. Continued

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Did You Know? You can work with files and folders in the File Transfer window in many of the same ways that you work with files and folders in Windows Explorer. For example, click a plus sign to the left of a folder name to view the contents of a folder; select multiple items using the Control or Shift buttons on your keyboard; or click the Refresh button to view updated contents of the handheld’s internal drive or expansion card. You can also manage files or folders by right- clicking a file or folder name to open a menu that lets you rename, move, copy, delete, and perform other tasks on the file or folder.

Use Drive Mode if you are at a computer that does not have File NOTE Transfer installed. The computer must support standard USB removable drives.

on the computer desktop to open the File Transfer window. The File Transfer window opens to display the Double-click the File Transfer icon contents of the internal drive on your handheld. b.

Unlike Windows Explorer, you cannot double-click a file in File IMPORTANT

]

! Transfer to open it. If you double-click a file, you are prompted to save it to your computer and then to open and work with the file on your computer. After working on the file, you can copy it or move it back to your handheld with File Transfer.

[

Done

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Using Drive Mode to work with info on another computer On a Mac computer, use Drive Mode to move files between a computer and your handheld’s internal drive.

Tip When you use File Transfer or Drive Mode, remember to bring your USB sync cable and AC charger with you, so you can connect to other computers.

OS X support USB removable drives. While you’re using Drive Mode, you cannot use any other feature of your handheld,

     NOTE your handheld in some other way such as pressing a quick button, a message appears asking if you want to continue using Drive Mode or disconnect from Drive Mode to use your handheld. If you are at a Windows computer that doesn’t have File Transfer installed—a computer at a hotel or your friend’s house, for example—use Drive Mode to open, move, or copy files on your handheld. With Drive Mode, your handheld connects to your computer like an external USB removable drive. The computer must support standard USB removable drives in order for you to use Drive Mode with the computer. Most current operating systems such as Windows 2000, Windows XP, and Mac including using File Transfer or synchronizing. You can, however, continue to receive alerts such as notifications of appointments or new email messages. If you select an alert or attempt to use

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handheld’s internal drive not

Tip If you are formatting your or an expansion card while in Drive Mode, be sure to select the file system type FAT—do select FAT32 or any other file system type. If you select any other file system type, your handheld cannot recognize the information on the internal drive or the card.

Drive Mode

Select Turn Drive Mode On. b.

Continued

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Did You Know? You can work with files and folders on your handheld in Drive Mode in exactly the same way that you work with any other file or folder in My Computer, Windows Explorer, or Finder. Unlike in File Transfer, you can double-click a file from the computer’s window to open it from your handheld in Drive Mode.

On a Windows computer, if there is no card inserted in your NOTE handheld’s expansion slot and you try to work with the expansion card icon in My Computer or Windows Explorer, an error message appears.

Continued

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Tip If you are working with an expansion card, you must eject the card from the computer (using the Eject command in Windows or dragging the card to the Eject icon on the Dock for Mac) before removing the card in order to avoid losing info on the card.

Done

Other ways of managing information You can move and manage information on your handheld and your computer in the following additional ways:

• software
  Desktop CD handheld your Palm installation on into software applications applications the of computer from numbers other your from on applications version info information archived additional and space Importing Restoring Installing Checking
  • • •
  

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Desktop software.

     Desktop software can import the following types of files: vCal/iCal (VCS/ICS) and Calendar archive (DBA) vCard (VCF), comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Contacts Comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Memos archive (MPA), Tasks archive (TDA) Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm (TXT)

Importing information from other applications Palm Calendar Contacts archive (ABA) Memos Text Tasks

     Desktop Help has lots of information about applications, including Desktop software Desktop Tip Palm importing from other step-by-step instructions. Open the Help menu in Palm and select Palm Help for more details.

Continued

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c.

Cont’d.

Click File, and then click Import.

Imported fields

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     desktop software to an archive folder on your computer. This frees up space on your handheld, while ensuring the information is available if you need it in the future. You can restore individual entries or an entire archive file to the related application in your desktop Desktop online Help and the Microsoft Outlook online Help have lots of info Restoring archived items on your computer In many applications, you can save a copy of an item that you deleted from your handheld or software. The Palm about how to restore archived files. Refer to these Help files for details.

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Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time.

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Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.

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Handheld

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and select HotSync

Applications to

Go

Open the Info dialog box: a.

Get information Get

Handheld about applications stored on your handheld. Expansion card name information about applications stored on your expansion card. Continued

Pick list

112

Select one of the following options, and then select Done: Displays the version numbers of all of your applications. Shows how much space each application occupies. The bar at the top b. Version Size shows the total space currently in use on your handheld or expansion card.

Cont’d.

Shows the number of records in an application.

Records Done

     Desktop software from your You can only remove add-on applications, patches, and extensions that you install. You Removing information You can remove applications from your handheld, and remove Palm computer. Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE cannot remove the applications that are part of the operating system of your handheld.

0

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WINDOWS ONLY

NOTE

Desktop software. Mac computers do not provide an option for uninstalling Palm

with

Desktop software, you also remove the synchronization synchronize

Desktop software from your computer. This process removes only the application If you remove Palm IMPORTANT

     ] If you think you’ll never want to synchronize your handheld with your computer again, you can remove Palm files. The information in your Users folder remains untouched. ! software and can no longer synchronize your information. Even if you want to

[

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Desktop like Microsoft Outlook, you must leave Palm manager, information

You may have to modify these steps to correspond with the operating system on your personal

NOTE another software installed on your computer.

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115

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116

Managing Your Contacts

      on your from on information Contacts

      Contacts contacts the contact contact contact contact a a with a connections topics multiple computer

In this chapter Adding Copying into Locating list Deleting Customizing list Making Contacts Working your Related

      wireless technology and a Say good-bye to a paper address book their email address, or gets a new work extension. With Contacts, not only is it easy to enter information such as names, addresses, and phone numbers, but it is just as quick to view, update, and organize contact information. You can easily share info with other handhelds and dial phone numbers or send messages directly from a contact entry using your handheld’s built-in ® that you need to update manually every time someone moves, changes Bluetooth compatible mobile phone. You can even add photos of your loved ones directly to their contact information screen.

Benefits of Contacts

• personal hand and your in who business is who your information of touch all track in Carry contact Keep Keep
  • •
  

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     . If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone Did You Know? You can also enter one or more contacts on your desktop computer, and then copy them to your handheld by nchronizing Tip number].” sy

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. into

Media information . contacts the palmOne™

Tip To learn how to download photos to your handheld, see Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy other

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Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well.

Add a

OPTIONAL [ & ] birthday:

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if you need to contact

Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next contact; you can Did You Know?

Tip time you open the Contact Edit screen. Also, additional fields apply only to the current duplicate information apply the same fields to multiple contacts. Each field type can be displayed a certain number of times, up to a preset maximum. Once you reach this maximum, the field type no longer appears on the pop-up list. For example, you can display up to seven Phone/Email fields. Tip Select the Note icon next to the plus button to add a note to the contact.

Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit screen to display additional fields.

Press Contacts

Done

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Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact.

contact

if you need to

     Any changes you make to field types apply only to the current contact. You duplicate information Did You Know? phone number fields. IM a separate pick list. Tip can apply the same contact fields to multiple contacts. The email address field type is located on the same pick list as the field types are located on

Press Contacts

You must set up an instant messenger account with a service NOTE provider and download instant messaging software to use instant messaging on your handheld.

Select triangle Done

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Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information.

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Press Contacts

Done

123

your business card to send

      or beam other handhelds. To beam your business card quickly, press and hold the Contacts application Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then button for approximately two seconds.

Press Contacts

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Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating the first contact simplifies entering information in the second.

Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact. Did You Know? If you duplicate a contact and do not edit the name, the contact appears in the Contacts list as “<Last name>, <First name> Copy.”

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Lookup

You can also press Right on the 5-way navigator (or select the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? Phone

Tip The feature lets you add contact information directly into certain other applications on your handheld. For example, you can add a name and phone number to a memo or task.

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     by later . them them to archive copy of your fer Tip You never know when you’re going to need to look up an old business associate. If you save an deleted contacts, you can re importing

Check the box to save an archive copy of the contact on your

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Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list. You can also customize the appearance of the list.

to a contact mark . a or to private as assign category

Did You Know? Fax, Other, Main, Pager, or Mobile from the pick list, the first letter of your selection appears next to the contact in the Contacts list—for example, W for Work. If you select email, no letter appears next to the contact. You can also use the Contact Details dialog box to contact If you select Work, Home, Tip a

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Press Contacts

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Select whether to sort the Contacts list by last name and first name or by company and last name.

List by

Done

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email or text message; accessing the web; or sending an instant message (requires additional software, sold separately) directly from a contact screen. Contacts gives you two tools to perform Lets you select a connection type and opens the application for making that type Opens the application to perform a connection task directly by selecting the

Making connections from Contacts You can set up your contacts so that you can do tasks like dialing a phone number; creating an these tasks: Quick Connect of connection directly from a contact’s information screen. Tap-to-Connect appropriate entry (phone number, email address, and so on) from a contact’s information screen. Using Quick Connect If you have a compatible mobile phone (sold separately) that includes Bluetooth technology, you can use Quick Connect to dial a phone number; address an email or a text message, go to a website, or send an instant message (requires additional software, sold separately) directly from a contact.

set .

, and the for connection Updater messaging

     Link and phone a

You must complete all the prerequisites email applications. To use Quick Connect with your handheld’s built-in Bluetooth technology, you must To use it with your handheld’s IR port, run Phone then use the Phone Link application to set up a phone connection.

Before You Begin up

]

!

[

0

Press Contacts Continued

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at the top of Press Right on the 5-way or select the Quick Connect icon b.

Done

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Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number.

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Press Contacts

Check the box and enter a prefix to add a prefix to all dialed Number prefix phone numbers.

NOTE

A prefix is not added to any number that begins with a “+” character.

Select each pick list and select the application you want to use All other fields to connect by that method.

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Using Tap-to-Connect With Tap-to-Connect, you can select a contact and dial a phone number or address an email or text message by selecting the appropriate entry on the contact screen. By default, Tap-to-Connect is not enabled.

set .

and the for connection Updater messaging

     Link and phone a

     (sold separately) that email To use it with your handheld’s IR port, run Phone then use the Phone Link application to set up a phone connection. Before You Begin You must have a compatible mobile phone includes Bluetooth wireless technology, and you must complete all the prerequisites applications. To use Tap-to-Connect with your handheld’s built-in Bluetooth technology, you must up ]

!

[

Press Contacts

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Done

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Desktop software to learn how to use Contacts on your

®

Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm computer. The online Help includes info about the following topics:

•      views Edit Contact contacts and contact info, contacts private a contact to categories deleting hiding list, stamp and the time into and private contact details a and masking, between to contacts copying, contacts contacts date contacts contact notes a Viewing, Editing Marking Showing, Printing Changing Adding Adding Organizing Sharing
  • • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop software from the Palm folder, and then WINDOWS ONLY To open Contacts on your computer, double-click the Palm and then click Contacts on the launch bar. MAC ONLY To open Contacts on your computer, launch Palm click Addresses.

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Related topics Click a link below to learn about these related topics:

com/ com/ .

     . . palmOne . palmOne tips, software, accessories, . mytungstent5 .

My Handheld Make your handheld uniquely yours. For great and more, visit www Support If you’re having problems with Contacts or with anything else on your handheld, go to www support/tungstent5

Moving Around

•      Outlook and software Desktop Palm applications with menus Opening Using Synchronizing
  • •
  

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Managing Your Calendar

     on schedule calendar event schedule an Calendar your your events alarm your events with an topics coding

- computer

Scheduling Color Rescheduling Deleting

In this chapter Setting Checking Customizing Working your Related

Staying on top of your schedule is an important part of being productive both at work and at home. Calendar can help you remember appointments and spot schedule conflicts. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks with your appointments.

Benefits of Calendar

• past and deadlines conflicts future, of calendar top current, on one schedule Track appointments Stay Carry Spot
  • • •
  

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Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.

»

The name for an Did You Know?

Key Term Event entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Tip You can also scroll to a date by pressing Right or Left on the 5-way or by selecting the arrows at the top of the Day View screen. You can use more than one line to describe an appointment.

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your as time a code

     - events color to file events in to hide them from select when creating a Did You Know? You can mark Did You Know? with Outlook on your PC, you can calendar categories. Each category has its own color. You can also private prying eyes. If you are synchronizing zone new event. Also, if you created appointments in Outlook that include more than one person, these persons appear when you synchronize with your handheld. You can not edit this information on your handheld.

Hour list

Minute list

often.

Synchronize

That’s it. Your handheld automatically saves the appointment. Make sure you have a current backup.

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Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines.

Did You Know? Need to reserve a date before you know the details of the appointment? Schedule an event without a start time.

Open Day View:

. Select the Day View icon Press Calendar a. b.

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Tip You can change an event without a time to a scheduled appointment. Select the event description, select Details, select the Time box, and select the start and end times.

A diamond appears in

NOTE the time column to show that the event doesn’t start at a specific time.

Done

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Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team meeting, a monthly game night with friends, and annual events like anniversaries and holidays.

     . interval repeating a unusual

     Thursday in November of every year, see Scheduling —Tip To select intervals such as the 2nd Tuesday of every month or the 3rd event

.

Press Calendar

NOTE date.

If you select Daily, a dialog box appears for you to select the end

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Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.

.

Press Calendar

Continued

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Tip To enter holidays such as Labor Day or Thanksgiving, select Month, enter 12 on the Every line, and then select Day as the Repeat By setting.

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Scheduling an event that is longer than a day Reserve a block of time for events that span several days such as a vacation, conference, training class, or an extended project.

Did You Know? Reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23—6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25. Tip Need to enter an event that extends beyond midnight? Enter an end time that is earlier than the start time.

.

Press Calendar

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Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location.

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Enter the note:

OPTIONAL [ & ]

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Desktop

®  on your handheld and the event you have set on your handheld. location location primary the primary ime zones only work if you are synchronizing with Outlook. Palm the change

T Only events that have a time zone setting adjust when you change the primary time

IMPORTANT

] NOTE

Scheduling an event with a time zone ! software does not recognize time zones. Selecting a time zone when creating a new event allows you to travel and have your events automatically adjust to the time zone in your new location. When you schedule an event, set the time zone and time the event occurs in the location of the event. The event automatically adjusts on your schedule based on When you travel, you can automatically adjusts on your schedule to the correct time according to the time zone of the new primary location. zone on your handheld. Events that do not have a time zone setting remain at their set time. [

Open and menu

Options

Did You Know?

You can also set a preference to automatically include a time zone whenever you create a new event. the select Preferences. Select New events use time zones. Only new events created after the preference is set are affected.

0

.

Press Calendar Continued

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Time zone pick list

Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow.

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Managing your color-codes Each color-code represents a category of events. You can assign each category a name and select which color you want to assign to it.

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     . Select the Day View icon Press Calendar Open Day View: a. b.

Continued

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The category name and its color-coded marker appear on the category list.

Done

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Assigning a color-code to an event

the

to show set Options

Did You Know? In Day View and Month View you can

Display the category list so that you can view all your events or just the events for a single color-code.

.

Press Calendar

Done

In Agenda View and Day View the category marker next to the event is color-coded. In Week View and Month View the symbol for the event is color-coded.

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Setting an alarm

in your alarms

      in the instead of your customize settings Clock set

Did You Know? Did You Know?

Tip You can alarm Calendar Preferences dialog box. If you World Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. When you set an alarm, a little alarm clock appears to the right of the event description.

.

Press Calendar

Done

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     repeat, to change the alarm, category, Tip You can also use the Event Details dialog box location, and privacy settings.

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Apply your changes to only the selected instance of the Current repeating event.

Apply your changes to the selected event and all instances of the Apply your changes to the selected event and all past and future instances Future repeating event that occur at a later date. All of the repeating event.

Done

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Deleting events If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate you want to delete just the selected event, or to include other instances of the event. You can also delete all your old events that are before a selected time frame.

Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete.

     by later . them them to deleted events, you can Tip Many people find it useful to refer to old events for tax purposes. If you save an archive copy of your refer importing

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Check the box to save an archive copy of the event on your

OPTIONAL [ & ] computer.

Delete only the selected instance of the repeating event.

Current

Delete the selected event Delete the selected event and all past and future instances of the repeating Future and all instances of the repeating event that occur at a later date. All event.

Done

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Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events.

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Press Calendar

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Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Viewing your appointments and tasks together The Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due today. If there’s room on the screen, the Agenda View also shows your schedule for the next dates that have events scheduled on them.

favorite background a

application.

® the use as

     Did You Know? The Agenda View shows how many unread messages you have in the VersaMail Did You Know? You can Tip Press the Calendar button repeatedly to cycle through the four different views. photo for your Agenda View.

0

.

Press Calendar

NOTE

Continued

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•      View. schedule: Day in your it to view go Tasks. to to in it to go following appointment to the task of an a one Select Select Do •
  

Category marker

Location

No-time icon

Overdue task icon

Done

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Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date.

0

     . Select the Day View icon Press Calendar Open Day View: a. b.

Birthday

Day selector Alarm icon

No-time

Repeat icon Note icon

Event

Category

Continued

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•      a dialog the choose select to Details week, To the
       Go open color-code. same select to a the to or entry. schedule: in Details event day week, or text. daily next birthday the icon, note your another or the assign the view view Alarm view to the view to to previous to the icon, to icon marker following selector to icon Birthday day scroll Repeat Note category the to date. of the the the the the any Select arrows specific Select box. Select Select Select Done Do • • • •
  

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Viewing your weekly schedule Week View shows your schedule for an entire week. The time frames that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences.

Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again. Did You Know? Reschedule an event within the same week by dragging the event box to the new time and day.

Open Week View:

.

Press Calendar a.

•      a choose day the to in To later Go select or or location. earlier schedule: weeks, and scheduled weekly between View. description Day events your scroll in event day view view to the to to that week. selector to view arrows go to following week to event scroll selected the date the of the a an the any Select week. Select Select Select during Do • • •
  

Done

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Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month.

Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Tip When you turn off the input area, you can see the month before and the month after the currently selected month.

Open Month View:

. Select the Month View Press Calendar a. b.

icon

•      Go select or month, next schedule: or previous monthly the View. to Day your scroll in view to month. day to that selector to specific go following month a to the date of the choose a any to Select Done Select To Do •
  

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Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year.

Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Tip When you turn off the input area, you can see the entire year.

Open Year View:

Year selector

. Select the Month View Press Calendar a. b.

icon

Select Year. c.

Scroll arrows

•      To Go select or screen. year, the next on or fit View. previous don’t calendar: that Month the in yearly to months a month view scroll see to to that to year. to arrows go following selector specific to year a scroll month the of the choose the a any Select Done Select to Select Do • •
  

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Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View.

Overlapping events

Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view. You can also choose alarm and start and end time settings.

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      to a

Theme select

     Color against your new background, day, or hide the input area Day View as possible.

Tip If the text is difficult to see different change the text color. Tip If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your and display as much of

Display the Category pick list doesn’t appear. Display the bars Show Category List category pick list. By default, the Show Time Bars that show the duration of an event and event conflicts.

Avoid scrolling and display only the time period with Display the category marker between the time and

Compress Day View scheduled events. Show Category Column description. The color of the category marker indicates which category the event is filed under. Continued

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Display the Category pick list doesn’t appear. Show events that Show Category List category pick list. By default, the Timed Events are scheduled for a specific time.

     Show events that repeat every day. Show events Untimed Events that are scheduled for a specific date, but not a specific time. Daily Repeating Events

169

Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots.

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     minutes, 10 minutes, Select the sound the alarm makes when it goes off. Select how many times the alarm sounds after the first time it Times, and 10 Times. Select how often the alarm sounds: Minute, 5 Alarm Sound Remind Me goes off: Once, Twice, 3 Times, 5 Play Every and 30 minutes.

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Desktop software to learn how to use Calendar on your computer. The online Help includes

®

Working with Calendar on your computer Use Calendar on your computer to view and manage your schedule. Check out the online Help in Palm info about the following topics:

•      View Year and View, them Month hiding View, and Week private View, events events as schedule Day Rescheduling alarms events events your with Scheduling Setting Deleting Marking Printing Working
  • • • • • •
  

     Desktop icon on the Windows desktop, Desktop icon in the Palm folder, and WINDOWS ONLY To open Calendar on your computer, double-click the Palm and then click Calendar on the launch bar. MAC ONLY To open Calendar on your computer, double-click the Palm then click Date Book.

Did You Know? Check out the Holiday Files folder in the Palm folder. It contains can import into Desktop software Mac various holidays that you Palm on your computer.

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Related topics Click a link below to learn about these related topics:

com/ com/ .

     . . palmOne . palmOne tips, software, accessories, . mytungstent5 .

My Handheld Make your handheld uniquely yours. For great and more, visit www Support If you’re having problems with Calendar or with anything else on your handheld, go to www support/tungstent5

Sharing

•      wireless Bluetooth using Outlook devices by and devices Powered ® software Palm Bluetooth Desktop other other handheld Palm to to your with events events on Synchronizing Beaming Sending technology
  • •
  

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Managing Your Office Files

and files? create

I

Office Topics can manage Related

In this chapter How

With its ability to store large amounts of important information, your handheld lets you take your office with you—including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your handheld. You can also view, carry, and manage PowerPoint files on your handheld. You can keep updated copies of the files on both your handheld and your computer to work on them in the most convenient location any time.

•      and go PowerPoint taking the on and by spreadsheets, you Excel, handheld with Word, productivity docs, your Manage on files Improve important presentations •
  

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. Here are some of the synchronization

or

Transfer

File

How can I create and manage Office files? The Documents application provides powerful editing and file management features for Office files on your handheld. What’s more, Documents makes it easy for you to share files between your computer and your handheld, using either capabilities of Documents:

• conversion native to screen. in optimal files the no it for PPT); save attach across or and converted and XLS, handheld information (DOC, messages, your automatically more format on email see is native that to incoming mode their spreadsheet to in Excel presentation files landscape or attachments in PowerPoint PowerPoint as document a and Word edit handheld. received spreadsheets or as Excel, a your files such edit messages.
  Create on
  Word, or Office files View needed. Create format. viewing Open outgoing View
  • • •
  

. com

. dataviz

.

     The Documents on your computer called Documents To Go. Use Documents To Go to move or copy files to the Documents folder on your handheld’s internal on this application, click the Documents To Go icon on your computer and then click Help, or go www Tip application has a companion application drive when you synchronize. For complete information to

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Opening files from within Documents In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your handheld.

Tip When you are working on a file, save it to a specific location on your handheld’s internal drive by opening the menus, selecting Save As from the File menu, and then navigating to the location where you want to save the file. Tip You can choose to synchronize a Word, Excel, or PowerPoint file from within the Documents application, even if you copied it using File Transfer. See the Documents To Go application on your computer for information.

0

and select Documents.

Favorites to

Go

If the file you OPTIONAL want does not appear in the list, browse for the file:

[ & ]

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     Sending and receiving Office files as attachments to email messages Related Topics Click the link below to learn about these related topics: VersaMail

com/ .

.

     . com palmOne . dataviz

     Make your handheld uniquely yours. For great tips, software, accessories, . mytungstent5 with Documents, click the Documents To Go icon on your computer, and then click Help; or go to . My Handheld and more, visit www Support If you’re having problems www

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Viewing Photos and Videos

      video video videos videos and or or or and photo types computer a palmOne file photos photo photo your photos a a with photos topics on

In this chapter Viewing Organizing videos Personalizing Copying Deleting Sharing Working Related

Supported Media

     a select for your add . entry background

Contacts the a as to

A picture may be worth a thousand words, but what happens when you have lots of pictures—or videos—that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Solve both problems with palmOne™ Media. Media features easy viewing and organization of still photos and videos. You can keep your favorite photos right on your handheld; photos Favorites and Applications views and Agenda View in Calendar; even photo

Benefits

• favorite photos video and your from and videos far places photo be or multiple Never people Simplify organization Store
  • •
  

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     Desktop software, it is saved on your and save it directly on your handheld or on an ® computer your from video or photo (sold separately) inserted into the expansion slot. a card On a Windows computer, Windows Media Player is required for Media to play videos copy Desktop software, add the video, and then synchronize to send the video to your handheld. handheld in its original format. If you copy a photo in a different format, it is saved on your handheld in JPG format. On a Mac computer, all photos you copy by dragging them onto the Send To Handheld droplet icon are saved on your handheld in JPG format. To view a video on your handheld, on a Windows computer, open Media from within ® NOTE

Supported file types You can expansion You can view photos in popular formats such as JPG, BMP, TIFF (uncompressed), and GIF on your handheld. On a Windows computer, when you copy a photo in a popular format to your handheld using the Media desktop application from within Palm Palm On a Mac computer, drag the video to the Send To Handheld droplet, and then synchronize. The video is converted to a format (ASF (MPEG-4)) your handheld can play and is optimized for viewing on the handheld. For both Windows and Mac computers, note that there are numerous video formats, and even many variations within the ASF (MPEG-4) format. Not all types can be converted to a format that’s viewable on your handheld. If you can’t open and view a video in the desktop Media application on a Windows computer, you won’t be able to view the video on your handheld. that have been prepared for playback on your handheld. If you do not have Windows Media Player on your computer, use the link on the software installation CD to download the application. (Download requires Internet connection; additional fees may apply.)

Did You Know? If you view a photo in a popular format from an expansion card inserted into your handheld’s expansion slot, the photo remains in its original format. Tip If you want to carry a video on your handheld to view on another computer, use palmOne File Transfer (Windows) or Drive Mode (Mac) on your computer. These applications transfer the video to your handheld in its native format with no conversion, so you can view it on the computer in the format you prefer.

0

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View miniature preview versions of your photos and videos. View names and dates of photos and videos on your handheld or an expansion card. View all photos and videos in an album, automatically one after another.

Viewing photos or videos You can view photos and videos in the following ways: Thumbnail List Slide show You can easily see a full-screen view of a photo or play a video by selecting the photo or video from the Thumbnail or List View. You can also rotate the orientation of the photo, zoom in to view a magnified portion of a photo, and view or edit detailed information about a photo or video. Viewing a photo or video in the Thumbnail View

     . Did You Know? Videos folder on your to your computer when synchronize Photos and videos located in the Photos & handheld are backed up you

0

and select Photos & Videos

Favorites to

Continued

Go

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•      an on or the your the More or or list. upper- in on the located the photo is drive select is handheld’s Find the view: folder item. in handheld the from select of to video card, video your select the list or internal or to pick and your card want Videos location on drive, on photo & photo the corner you expansion browse the the right location expansion video If Photos handheld’s an correct If elsewhere internal and Select •
  

Continued

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Tip Can’t remember what album your photo or video is in? Select All from the pick list. Tip Quickly switch between thumbnails of photos on your handheld and photos on an expansion card by selecting the icons in the upper-right corner of the screen. The icons appear only if there is an expansion card inserted into the expansion slot.

in the lower-left If the Thumbnail View is not displayed, select Thumbnails

corner of the screen.

Icons

Select a photo or video to view

Continued

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Did You Know? When a photo is zoomed out, the size of the photo appears above the Rotate and Send icons. You can also select Done in the zoomed-out view to return to the Thumbnail or List View.

Done

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Continued

Select a photo or video

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Tip If a photo is larger than your handheld’s screen— either because of its original size or because you have zoomed in—tap and drag with the stylus to view different parts of the photo.

Done

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Viewing a slide show By default, both photos and videos in an album are displayed during a slide show. To view photos only, select Preferences from the Options menu, and then uncheck the Show videos in Slide Show box.

     Options the next item appears by , selecting Options, selecting Preferences, and then selecting a time interval from the Slide Show Delay pick list. The default is 3 seconds. Did You Know?

Tip You can set how long a photo is displayed in slide show mode before the opening menu In a slide show, videos play through in their entirety before the next item appears.

0 0

and select Photos & Videos

Favorites to

Go

•      list. your the view: handheld’s from internal on to your location want on location handheld’s the you folder correct select videos your the on and or Videos photos & select them. corner Photos card, elsewhere to the of the browse card in located upper-right are expansion are and the an More in expansion videos on videos list or or or Find pick an drive or photos photos select the the the Select handheld If internal If drive, •
  

Continued

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In the Thumbnail or List View,

select Slide Show

Done

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,

You can also rotate a photo by pressing Down on the 5-way to zoom the photo out and then selecting Rotate at the bottom of the screen. If you receive a message that the photo is too large to rotate on your synchronize Desktop software.

Tip Tip handheld, and then open and rotate the photo in Palm Synchronize again to send the rotated photo back to your handheld (Windows only).

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the

and opening menu

     You can also view details including last date selecting Album Details. Tip for an entire album— changed, number of items in the album, and size—by Album

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Tip Select the scroll arrows at the bottom of the Media Details screen to view other photos in the album.

Select the photo or video name and enter a new name. Select the Album pick list and select a new album Select the Notes field and enter a note for the photo or video.

Change name Move to different album location for the photo or video. Add notes

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Organizing photos and videos You can organize your photos and videos in the following ways:

Tip

copy

Album the

If a photo is stored on to an album that is on the open and select Manage Albums. Select the album you want, and then select Rename or Delete, depending on what you want to do. your handheld, you can only add it to an album located on the handheld. Likewise, if a photo is stored on an expansion card, you can only add it same card. Use the feature to move a photo from your handheld to a card and vice versa. Tip To rename or delete an album, menu

• albums. those in albums. videos and between View. photos or List your within the in place videos videos and and albums and photos photos Create Move Sort
  • •
  

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Tip Drag the stylus across multiple photos and/or videos to add or remove them all at once. Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo or video is not deleted from your handheld or the expansion card.

     From the To add or remove photos or videos from an existing album Thumbnail or List View, select the album you want from the pick list in the upper-right corner, and then select

video without a plus sign to add it to the album; select a photo or video with a plus sign to remove it from the album. Continued

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Tip Move photos within albums to easily put the slide show of your child’s birthday party in the sequence you want.

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adding . album different a to

Tip You can also move a photo or video by it The item is removed from the original album.

Select to move photo or video

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Tip You must be in an album to sort manually; it does not work when All is selected from the pick list.

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Personalizing a photo Use the drawing tool to add a personal touch to a photo.

Did You Know? Create multicolored art: Select a color and draw on a photo, and then select a different color and draw some more. Each drawing keeps its original color. Tip Select the drawing tool button to change line size. Select the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; select Undo to delete text. You can only use Undo once to delete text for a given photo. If you need to delete text after using Undo, select Done and do not save the photo, and then open the photo and try again.

0

and select Photos & Videos

Favorites to

Go

Draw anywhere on the photo using the stylus. Enter text in the field. Tap anywhere on the screen to open a text field Select a drawing color.

Drawing tool Text tool in a new location. Color button

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Saves the photo with drawing in place of the original photo with no drawing; the Replace Original original photo is lost.

Saves both the photo with drawing and the original photo with no drawing. You can enter a name for the new photo. You can also select the pick list to save the updated photo to a different

Save as New Picture album.

Saves only the original photo with no drawing. Returns to Draw on Photo screen.

Don’t Save Changes Cancel Done

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Copying a photo or video

Album the

      , selecting Album, and then selecting Copy Album to Card or Copy Album to Handheld. Select the album you want, and then select Done when copying is complete. Tip Copy an entire album by opening menu

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menu

Album the

Tip Delete an entire album by opening and selecting Album Details. Select the album you want, and then select Delete on the Album Details screen. Tip You can also delete a photo or video from the Media Details screen by selecting Delete on that screen.

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to other Bluetooth devices videos and photos send wirelessly

      wireless technology to Sharing photos and videos You can easily share photos and videos with family and friends. Use your handheld’s built-in ® within range. You can also share photos and videos using any of the following methods: Bluetooth

•      to computer from or computer, desktop devices. your message. Powered to Palm handheld email your an other . to to from video video video or or or synchronizing photo photo photo by a a a
  Attach eam Copy handheld,
  B
  • •
  

Sending a large number of photos or videos using Bluetooth technology or beaming NOTE can take a long time.

menu

Album the

Did You Know? desktop application Desktop Help for

You can also easily send photos and videos from the palmOne Media (Windows only). See Palm information. Tip You can also beam or send an entire album by opening and selecting Beam Album or Send Album.

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Desktop software to learn how to use Media on your computer. The online

     ® Help includes info about the following topics: Working with palmOne Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage photos and videos. Check out the online Help in Palm

•      photo a views enhance clip Details window or video wide and albums rotate, a titles List, videos into Media trim and pixels and the crop, or video 320 videos of view, create details or than Thumbnail, photos and the of videos parts to to video photo photos the and a larger shows and about Editor Editor to between your Photo Video photo notes photos videos slide photos Learning Using Using Editing Adding Printing Rotating Switching Creating Sorting Organizing
  • • • • • • • • • •
  

Desktop icon on the Windows desktop, There is no palmOne Media desktop application on Mac computers. To open Media on your computer, double-click the Palm and then click Media on the launch bar. NOTE

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Listening to Music

     CD on your a to from files your on info RealPlayer

MP3 music playlists song with handheld music topics computer your

In this chapter Transferring handheld Playing Working your

Transferring to handheld Managing Viewing Related

Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? RealPlayer lets you play music on your handheld. Simply transfer songs onto your handheld, and then listen through the built-in speaker or stereo headphones (sold separately).

Benefits

• MP3 mini-disc popular or the CD, in songs MP3, DJ required own to separate your Listen format No player Be
  • •
  

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Transferring MP3 files to your handheld The RealPlayer software that comes with your handheld is compatible with the popular MP3 audio file format. Use RealPlayer on your computer to copy MP3 files to your handheld’s internal drive.

Install the instructions for installing

Before You Begin Windows: RealPlayer desktop application on your computer. Insert the software installation CD and follow the onscreen extra software. You must install this software, even if you already have a version of RealPlayer installed on your computer. The version on the CD contains all of the components needed to transfer music files to your handheld. ]

!

[

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. com

. real

. www

Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit

Prepare your handheld:

and then select Music

Favorites to

Go a.

IMPORTANT

]

!

[

Continued

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Tip You can also transfer MP3 files by dragging a folder of files or individual files to the File Transfer application on your desktop, and then dragging the item(s) to the Music folder in the File Transfer window. This is useful if you want to copy an entire folder of music to your handheld, for example, to keep all the songs from the same CD in one folder.

Do not press the HotSync button on your cable. RealPlayer is IMPORTANT

]

! transferring the files, so there’s no need to do anything.

[

Done

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.

Mode

Drive

Tip You can also transfer MP3 files on a Mac computer using

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. Music files should be handheld your to files the

     Mac users can use iTunes, included with Mac OS X, to transfer music from a CD to their transfer Transferring music from a CD to your handheld If your songs are on a CD and you want to listen to them on your handheld, use RealPlayer on your computer to convert and transfer the files. NOTE computer. Then use Drive Mode to imported in MP3 format. WINDOWS ONLY

0

Access the music CD from RealPlayer on your computer:

on your computer desktop. Double-click the RealPlayer icon a.

Continued

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for com

. real

     If you want to select only a few songs, click Deselect All and then check the box next to the songs you want to select. If you want to download songs from the Real apply), you need to special version of RealPlayer that is compatible with Real Music Store files. Go to . Tip Tip Music Store (U.S. only; additional fees may download and install a www information.

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. com

. real

. www

Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit

Prepare your handheld:

and then select Music

Favorites to

Go a.

IMPORTANT

]

!

[

Continued

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Tip On your handheld, tap Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list.

Do not press the HotSync button on your cable. RealPlayer is IMPORTANT

]

! transferring the files, so there’s no need to do anything.

[

Done

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menu . the

and select

Options Open menu

     Preferences the continues playing. To set the period of inactivity,

Tip If RealPlayer reaches the period of inactivity you set before you exit the application, the screen turns off and the music open and select Preferences. Select an option from the Auto-powersave after pick list, and then select OK. If you exit RealPlayer, it turns off when it reaches the period of inactivity defined in Power Tip Want to stop playing music when you exit RealPlayer? Options Preferences. Uncheck the Enable Background Playback box, and then select OK.

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Managing playlists You can create dozens of playlists with your favorite songs.

the

and select open menu

Tip For tips on using RealPlayer, Options Help.

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Tip To quickly select all the songs in the list, select Select All. To quickly deselect all the songs, select Select None. Did You Know? The Add Songs to Playlist screen displays all songs located in the Music file on your handheld’s internal drive.

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Done

Your handheld plays the songs in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.

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Tap Add, check a song’s box, and then tap Done. Select a song and select the up or down arrow to move the song

Add a song Move a song up or down one slot.

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Viewing song info You can view details for the song that is currently playing.

0

and then select Music

Favorites to go

On your handheld,

•      is view: a that list, Play current select the and different song Songs select to the a and a play view view list. view the , to Play. Songs the in menus navigate want. song and and and and tap tap from the you a play play play located Folder, To song, To song, song To not open song Select • •
  

Continued

Information icon

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the opening and menu

Did You Know? You can also view song details by selecting Song Details.

Music

Done

Working with RealPlayer on your computer WINDOWS ONLY Use RealPlayer on your computer to play and manage your songs. Check out the online Help in RealPlayer to learn how to use RealPlayer on your computer. The online Help includes info about the following topics:

• window RealPlayer the of media services parts the burning premium about media media and Preferences Troubleshooting Learning Finding Playing Saving RealPlayer
  • • • • • •
  

To open RealPlayer on your computer, double-click the RealPlayer icon on the Windows desktop.

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com/

.

     . . com palmOne . real

My Handheld uniquely yours. For great tips, software, accessories, . mytungstent5 with RealOne Mobile Player or RealOne Player on your computer, go to .

Make your handheld and more, visit www Support If you’re having problems www

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Managing Your Tasks

list your on

     Tasks tasks complete

      Tasks your your task task a a tasks with topics

Creating Organizing Marking Deleting Customizing computer

In this chapter Working Related

Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.

Benefits of Tasks

• priorities deadlines focused Set Track Stay
  • •
  

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      in to your private writing . characters as area

     2 organize by filing them into tasks If no task is currently selected, you can create a input Add a note to a task. Did You Know?

Tip new task by Graffiti® the Tip Select the Note button, enter the note text, and then select Done. You can tasks categories. You can also mark hide them from prying eyes.

often.

Synchronize you have a current backup.

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the your for customize sound

     Create a task and assign it a due date. A task must have a due date before you can set an alarm. You can in the Task Before You Begin Tip alarm tasks Preferences dialog box. ]

!

[

Did You Know? When you set an alarm, a little alarm clock appears to the right of the task description.

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NOTE date.

If you select Daily, a dialog box appears for you to select the end

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Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.

and select Tasks

Applications to

Go

Continued

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Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting.

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Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see only certain types of tasks.

next the

!)  open and select menu

Did You Know? exclamation point ( Your Task Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings,

Overdue tasks have an to the due date. Tip Options Preferences. Tip Create a new category for tasks by selecting Edit Categories in the Category pick list.

and select Tasks

Applications to

Go

Displays tasks that are assigned to the selected category. Select the pick list in the upper-right corner to select a different category.

Category

Done

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Marking a task complete You can check off a task to indicate that you’ve completed it.

menu

     Options the tasks, and you can show or hide finished tasks. To change these settings, Tip You can set Task Preferences to record the date that you finish your open and select Preferences.

0

and select Tasks

Applications to

Go

Done

Desktop software and Microsoft Outlook handle completed repeating tasks Desktop software checks off all overdue instances of the task, and Microsoft

®

Palm NOTE differently. Palm Outlook checks off only the oldest instance of the task.

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Deleting tasks If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks.

     to refer importing by later specific task by selecting the task, selecting Details, and then selecting Delete. If you save an archive copy of your deleted tasks, you can .

Tip You can also delete a Tip them them

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     by later . them them to deleted tasks, you can r Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your refe importing

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Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks.

Did You Know? Calendar’s Agenda View also displays your tasks.

0

and select Tasks

Applications to

Go

Continued

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Replace the due date you assign to a task with the Display each task’s due date in the list (if you assigned one), and display an exclamation point next to each task that is overdue. Record Completion Date date you really complete and check off the task. If you don’t assign a due date to a task, the completion date still records when you complete the task. Show Due Dates

Show the priority setting for each task in the list. Show the category for each task in the list. Select a sound for the alarms you assign to your tasks.

Show Priorities Show Categories Alarm Sound Done

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Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Desktop software to learn how to use Tasks on your computer. The online Help includes info Palm about the following topics:

•      categories window tasks or level, Tasks tasks private the priority of deleting hiding tasks parts tasks and categories date, and list view due the to private task to by about editing, repeating tasks masking, tasks your how tasks Learning Entering, Creating Marking Showing, Assigning Printing Selecting Sorting
  • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop icon in the Palm folder, and then WINDOWS ONLY To open Tasks on your computer, double-click the Palm and then click Tasks on the launch bar. MAC ONLY To open Tasks on your computer, double-click the Palm click To Dos.

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Writing Memos

memo on a your in

      Memos editing memo memo a and a with memos list topics computer

Viewing Working

In this chapter Creating Moving memos Deleting your Related

Benefits of Memos

•      information hard-to-remember share but and essential retrieve Store information Easily •
  

Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories. From meeting notes to recipes and favorite quotations, Memos provides a quick and easy way to enter, store, and share your important information.

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to

Lookup

Phone

Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Tip Use quickly add a name and phone number to a memo.

saves the memo. Make sure often.

Synchronize you have a current backup.

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     size com/ the

. and click change in Memos to palmOne text

. the

     The Memos list shows the first line of each memo, so make sure that first line is something you Did You Know? You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase a variety of portable keyboards. Visit www You can Tip will recognize. mytungstent5 the Accessories link. Tip of enhance readability.

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Moving memos in your memos list You can move memos up or down in your memos list. For example, you might want to keep all memos on a certain topic grouped together.

Desktop

Did You Know? ® , and then

If you use Palm software for synchronizing, you can send a memo to your computer by synchronizing open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo.

and select Memos

Applications to

Go

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     by later . them them to deleted memos, you can Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your refer importing

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Desktop software to learn how to use Memos on your

®

Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld. Check out the online Help in Palm computer. The online Help includes info about the following topics:

•      views memos memo memo memos private single a to hiding and stamp categories deleting list and private and the time into details masking, between and memos copying, memos memos date memos memos Viewing, memo a Editing Marking Showing, Printing Changing Adding Organizing Sorting Sharing
  • • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop software from the Palm folder, and then WINDOWS ONLY To open Memos on your computer, double-click the Palm and then click Memos on the launch bar. MAC ONLY To open Memos on your computer, launch Palm select Memos.

      on your so you can Tip You can copy the text of a memo and paste it into a new Word file in Documents handheld. Edit the text in Documents, save it as a Microsoft Word file, and then send the file to your computer by synchronizing view and edit it in Word.

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com/ com/ .

     . . palmOne . palmOne and more, visit . mytungstent5 If you’re having problems .

My Handheld Make your handheld uniquely yours. For great tips, software, accessories, www Support with Memos or with anything else on your handheld, go to www support/tungstent5

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Writing Notes in Note Pad

     on note a

Pad

     Note editing note note a and a with topics computer

In this chapter Creating Viewing Deleting Working your Related

Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil. Note Pad gives you a place to draw freehand and take notes in your personal handwriting, which is even faster and more flexible than creating a memo on your handheld.

Benefits of Note Pad

•      moment words alarms set the you in thousand a when curve worth learning information is reminders picture No Capture A See
  • • •
  

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     , . You menu off screen Edit

- full the turned is

      Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the open and select Clear Note. Before You Begin Make sure writing cannot create or edit notes in Note Pad when full-screen writing is on. Tip title), ]

!

[

. private as them

Did You Know? Prevent others from viewing your notes by marking

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Setting an alarm

Options the

, selecting opening Preferences, and then selecting a sound from the Alarm Sound pick list.

Tip Change the alarm sound by menu

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Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title.

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the

select

Open menu,

Preferences, and then select the Sort by pick list.

Tip Sort the Note Pad list alphabetically, by date, or manually. Options If you sort manually, you can rearrange the list by dragging notes to another position in the list.

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the

Record

select the Open menu, opening and selecting Delete Note. deletion confirmation Preferences, and then uncheck the Confirm note delete box.

Tip You can also delete a note by menu Tip Want to get rid of those messages? Options

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     Desktop software to learn how to use Note Pad on ® your computer. The online Help includes info about the following topics: Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm

• window views Pad notes Preview Note notes private note the and of deleting titles note hiding List parts and and a and the the details for private about copying, alarm notes masking, notes between notes note an notes Learning Viewing, Editing Setting Marking Showing, Printing Changing Sorting Sharing
  • • • • • • • • •
  

Desktop icon on the Windows desktop,

WINDOWS ONLY To open Note Pad on your computer, double-click the Palm and then click Note Pad on the launch bar. MAC ONLY To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.

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Related topics Click a link below to learn about these related topics:

com/ com/ .

     . . palmOne . palmOne tips, software, accessories, . mytungstent5 .

My Handheld Make your handheld uniquely yours. For great and more, visit www Support If you’re having problems with Note Pad or with anything else on your handheld, go to www support/tungstent5

Moving Around Sharing

•      wireless Bluetooth using devices by devices Powered ® Palm Bluetooth handheld other other to to your applications menus notes notes on Opening Using Beaming Sending technology
  • • •
  

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Connecting Wirelessly to Other Devices

-  a web for to to built the the

Bluetooth and pairs

     Bluetooth desktop with technology? phone connection connection connection do a a a a email

I basic synchronization trusted up up up up advanced topics can

Windows

Bluetooth

In this chapter What in Entering settings Setting connection Accessing wirelessly Setting wireless Setting your computer Setting network Creating Setting features Related

Benefits of your handheld’s Bluetooth technology

• to to as to phone or synchronizing such Bluetooth messages by devices, handhelds, your email clutter other other web wirelessly to or cable to and text the files Connect send access Reduce wirelessly Connect cameras share
  • •
  

wireless

Your handheld helps keep your world ® Your handheld’s built-in Bluetooth organized by storing contact information, recording appointments, and so on. Now your handheld can actually connect you to the world— wirelessly, using Bluetooth technology. Need to make a phone call? Select the number in Contacts, and your mobile phone begins dialing. How about browsing the web or sending an email message from your handheld—without a cable? functionality helps you easily set up wireless connections to a number of devices so you can enjoy the convenience of cable-free connectivity.

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Imagine your desk and workstation without to another handheld? Use the built-in photos as such files send

What can I do with the built-in Bluetooth technology? Connect to your Bluetooth phone to send text or email messages or to access the web. Whether you access the Internet or your email account, or send text messages, once a week or constantly throughout the day, wireless connectivity means that you can go online or share files anytime by connecting via your mobile phone or your laptop connected to the Internet. Reduce cable clutter by synchronizing wirelessly. cable clutter. Bluetooth technology on your handheld replaces many of the connecting cables with a wireless connection for tasks such as synchronizing your handheld with your computer. Connect to other devices, such as cameras and other handhelds, to share files wirelessly. Wouldn’t it be great if you could Bluetooth technology to set up connections to devices within approximately 30 feet of your handheld. What types of connections can I make? With Bluetooth technology, you can make the following connections:

•      or mobile carrier. computer's a handheld, use wireless Point. to camera, desktop order a your Access In high-speed as LAN handheld. phone. a such through with device, linking Bluetooth your mobile phone. a account by to your an mobile Bluetooth synchronize using for your a account to up with connection sign using email a account pair or your wirelessly email ISP trusted access establishing an your messages a or text or or computer dial forming Internet your Internet must receive by to the you files the connection Connect and Access phone, Send Share printer. Browse network
  • • • •
  

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Technology

Key Term Bluetooth that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other.

Before You Begin Any device you connect to must also be a Bluetooth device. Check the user guide for your device to enable the Bluetooth features. ]

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      Bluetooth device. You are When the Bluetooth setting is off, other users cannot discover your handheld. When your handheld and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you When your handheld is on, Bluetooth is on, and the any

What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results. After you find the devices you are looking for, you can select the devices with which you want to connect. The Bluetooth application on your handheld can be turned on and off, and the application has a Discoverable setting that can also be turned on and off. The following is a description of setting combinations and the resulting discovery states: Bluetooth Off: This is similar to locking your door with a dead bolt and a security chain, and disabling the doorbell. When Bluetooth is off, you cannot access the Discoverable setting. Bluetooth On and Discoverable No: have previously formed a trusted pair. This is similar to locking your door with a dead bolt and disabling the doorbell, but any friends who already have the key can enter. By default, the Discoverable setting is enabled when Bluetooth is on. Bluetooth On and Discoverable Yes: Discoverable setting is set to Yes, you can receive connections from automatically connected with devices with which you have previously communicated, but you can refuse invitations to connect with unrecognized devices. This is similar to locking your front door with a dead bolt and enabling the doorbell. Friends who already have the key can enter freely, and if someone without a key rings the bell to request a connection, you can choose to open the door or ignore the request.

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Setting

     . Discoverable that allows other Bluetooth devices to find and connect with your handheld. Your handheld iscoverable

Key Term must be on to be d Tip If you are trying to conserve battery life, turn Discoverable mode off.

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To use Bluetooth Manager to set up a phone connection, you must have a GSM IMPORTANT

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Setting up a phone connection ! mobile phone that is optionally enabled with GPRS data services. This is how you form a trusted pair between your handheld and your mobile phone. Once you have set up the trusted pair connection, you automatically connect to your phone when you want a Bluetooth connection.

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Before You Begin If you have an IR phone, you must download the Phone Link application from the web. Go to www support/downloads/ phonelink download the software. You can also launch the above link from Phone Link Updater in the palmOne folder located under the Windows Start Programs menu. ]

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Key Term Trusted pair devices—for example, your handheld and your mobile phone—that can connect to each other because each device can find the same passkey on the other device. Once you form a trusted pair with a device, you do not need to enter a passkey to connect with that device again.

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Tip If you receive a message that your phone is not ready to accept a connection, check to make sure that your phone is prepared to make a Bluetooth connection. See the instructions included with your phone.

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If the phone still does not appear on the list, go to support/downloads/phonelink and then go to step 4.

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Key Term Passkey password, the passkey is a security measure. Your handheld can only connect with a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your handheld and on your phone.

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You must enter

     in order to connect to your phone. Select OK. the same passkey on your handheld and your mobile phone b.

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Acronym for

Key Term GPRS General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 7 only if you have a GPRS account for your mobile phone.

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Tip Contact your ISP (for example, AOL or Earthlink) or your wireless carrier (for example, Orange or Cingular) if you are not sure about these settings.

web the browse

. messages

You now have set up your phone connection to email and send and receive

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      on your handheld before you can send or receive email messages. account Bluetooth functionality must be on if you want to use wireless features. You must also email an up

NOTE

After you set up a connection with a mobile phone, you can send and receive email or browse the web wirelessly using this connection. et

Accessing email and the web wirelessly s

Did You Know? You can tap Bluetooth on the status bar to quickly open the Bluetooth settings screen from any application on your handheld. Tip You can also check the Bluetooth indicator next to the battery indicator at the top of Favorites or Applications view to see if Bluetooth is on.

on the Tap Bluetooth a.

status bar to open the Bluetooth settings screen. You can select the icon even if it is dimmed (meaning that Bluetooth is currently off).