User Guide

/ com/support

. palmOne

Inc. All other brand and product names are or may be .

     Inc. assumes no responsibility for any damage or loss caused by deletion of www Inc. All rights reserved. Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. Inc. assumes no responsibility for any loss or claims by third parties which may arise through the Please read the End User Software License Agreement with this product before using the Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you Desktop software from

IMPORTANT ®

]

Copyright and Trademark © 2005 palmOne, palmOne, Tungsten, the Tungsten logo, “T” (Stylized), Addit, Blazer, Graffiti, HotSync, the HotSync logo, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc. RealPlayer is a trademark or registered trademark of RealNetworks, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP. Disclaimer and Limitation of Liability palmOne, palmOne, use of this software. palmOne, data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. ! accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm can download Palm

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Table of Contents

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55

Writing Graffiti 2 ShortCuts

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71 71 73 77 77 82 85 85 87 89 94 94 95 96 100 103 105 107 107 109

     requests computer your Choosing how your computer responds to synch Choosing whether application information is updated Desktop software from Synchronizing with your computer Synchronizing with a cable Synchronizing using the IR port Synchronizing over a network Synchronizing by dialing in to a network Synchronizing by connecting to a computer on the network Customizing your synchronization settings Setting synchronization options Using Quick Install and the Send To Handheld droplet Using Quick Install Using the Send To Handheld droplet Entering information with your computer Importing information from other applications Installing the additional software from the CD Checking space and version numbers Removing applications Removing an application from your handheld Removing Palm

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110 111 112 113 116 117 118 119 120 121 122 123 125 125 127 128 130 131 132 133 133 135 137 138 140 141 143 144 145 147 148 149 151

Managing Your Contacts Managing Your Calendar

Restoring archived items on your computer Related topics 6: Entering additional contact information Selecting contact field types Defining custom fields Selecting a contact as your business card Locating a contact on your list Customizing the Contacts list Using Quick Connect Customizing Quick Connect settings Using Tap-to-Connect Working with Contacts on your computer Related topics 7: Scheduling events Scheduling an appointment Scheduling an event without a start time Scheduling a repeating event—standard interval Scheduling a repeating event—unusual interval Scheduling an event that is longer than a day Entering a location or a note for an event Scheduling an event with a time zone Color-coding your schedule Managing your color-codes Assigning a color code to an event Setting an alarm Rescheduling an event Deleting events Chapter Adding a contact Copying contact information into multiple contacts Deleting a contact Making connections from Contacts Chapter

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183 183 185 187 190 191 192

Organizing photos and videos Organizing photos and videos in albums Moving a photo or video within and between albums Sorting photos and videos Copying a photo or video Deleting a photo or video Sharing photos and videos

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193 194 195 196 201 205 206 206 208 209 211 212 213 214 215 216 217 218 220 222 223 224 224 225 226 228 229 230 231 232 233 234

Listening to Music Managing Your Tasks Writing Memos

10: Transferring MP3 files to an expansion card Playing music on your handheld Managing playlists Creating a playlist Playing songs from a playlist Editing a playlist Deleting a playlist Viewing song info Working with RealPlayer on your computer Related topics 11: Setting an alarm Scheduling a repeating task—standard interval Scheduling a repeating task—unusual interval Marking a task as complete Deleting tasks Deleting a specific task Deleting all your completed tasks Customizing your Tasks list Working with Tasks on your computer 12:

Working with palmOne™Media on your computer Related topics Chapter Transferring music from a CD to your handheld Chapter Creating a task Organizing your tasks Related topics Chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo

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274

Creating an account

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312 312 313 315 316

Working with email folders Viewing another folder Customizing the appearance of the message list Moving messages between folders Creating and editing mail folders

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350 351 353 354 356 358 359 368 Advanced VersaMail application features Setting preferences for getting, sending, and deleting email Adding or updating a contact directly from a message Creating and using filters Turning filters on and off Editing or deleting a filter Managing settings for incoming and outgoing mail Adding APOP to an account

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377 378 379 382 384 385 387 388 389 389 390 391 392 393 393 393 394 396 396 397 398 399 401

Sending and Receiving Text Messages Browsing the Web

Related topics 16: Creating and sending a text message Receiving and viewing a text message Related Topics 17: Accessing a web page Accessing a web page using the action bar Accessing a web page using the address field Using a password to access a web page Finding information on a web page Quickly jumping to a page Following a link Returning to your home page or a page you recently visited Changing how you view a page Adding a bookmark Viewing a bookmarked or saved page Editing information about a bookmark or saved page Arranging the bookmark list Chapter Editing a draft text message Setting advanced messaging features Chapter Bookmarking your favorite pages Disconnecting from and connecting to the Internet

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401 402 403 403 404 405 406 406 407 408 408 410 411 411 412 413 414 416 418 419 420 421 421 422 423 424 424 425 426 427

fields Dialing Phone Numbers from

Disconnecting from the Internet Connecting to the Internet Downloading files and pages Downloading a file Saving a web page Viewing a saved file Communicating with other users Sending email by means of an Internet email account Returning to a web page you recently visited Changing your home and start pages Changing your home page Changing your start page Setting advanced browser options Changing how images are downloaded Setting whether to automatically complete web addresses and form Allowing websites to remember personal information Setting preferences for storing web pages Setting preferences for using a proxy server Setting whether to accept JavaScript Related topics 18: Your Handheld Dialing a number Entering a number Redialing the most recently used number Dialing a number from the Call History List Adding a speed-dial entry Dialing a number using speed dial Editing a speed-dial entry Related topics Chapter Using speed dial

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428 429 429 431 432 433 433 434 434 436 437 438 439 440 441 443 443 444 445 447 447 448 449 450 451 452 453 454 455 456

application

®

Sharing Information Managing Your Expenses Performing Calculations

19: Sending information from within an application using Bluetooth technology Sending a category using Bluetooth technology Sending an application using Bluetooth technology Using the Send command with the VersaMail Using the Send command with SMS Beaming information from within an application Beaming a category Beaming an application 20: Customizing the currency pick list Presetting the currency symbol Creating a currency symbol Deleting an individual expense Deleting an entire category of expenses 21:

Chapter Using the Send command Beaming Other ways of sharing information Related topics Chapter Adding an expense Choosing currency options Deleting expenses Customizing the expense list Working with Expense on your computer Related topics Chapter Calculator buttons Viewing recent calculations Accessing different calculators Related topics

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474 476 479 480 481 482 483 484 484 486 487 488 489 490 490 491

Using Categories to Organize Information Managing Clock Settings

Encrypting your information Limiting the number of password attempts Related topics 23: Deleting a category Placing information in a category Placing an entry in a category Placing an application in a category Related topics 24: Checking the current date and time Setting the date and time for the primary location Chapter Adding a category Renaming a category Viewing information by category Chapter Setting the primary location

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493 494 494 496 497 498 499 500 501 502 502 503 504 506 506 508 509 510 512 512 514 515 518 518 519 520 521 523 524 525 526 527 527 528

Customizing Your Handheld

Choosing secondary locations for other time zones Modifying the locations list Adding new locations Deleting a location Setting the alarm clock Responding to the alarm clock 25: Customizing Favorites View Changing the background photo in Favorites View Changing entries in Favorites Customizing Applications View Making the screen easier to read Changing the screen fonts Adjusting the brightness Changing screen colors Assigning a button to your frequently used applications Setting the date and time Selecting a location Resetting the date and time Selecting formats for dates, times, and numbers Customizing the way you enter information Choosing the input area Using the full-screen writing area Customizing Graffiti 2 strokes Setting up ShortCuts Changing ShortCuts Correcting problems with tapping Selecting sound settings Entering your owner information Conserving battery power Preventing your handheld from turning on by accident Selecting power-saving settings Changing the clock display Related topics Chapter

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530 530 532 535 536 536 539 540 542 543 547 548 549 550 551 551 552 553 554 555 556 557 558 559 560 561 561 561 562 562 562 564 565 567

Expanding Your Handheld Maintaining Your Handheld

     Changing the preset connection settings Creating your own connection settings Connecting your handheld to a mobile phone Setting up a service profile Connecting to your service Adding details to a service profile Deleting a service profile Creating login scripts Adding plug-in applications 26: Renaming a card 27: Handheld do’s Handheld don’ts Resetting your handheld Doing a soft reset Doing a hard reset Restoring your information after a hard reset Related topics Connecting your handheld to other devices Customizing network settings Setting up a VPN Related topics Chapter What type of expansion cards can I use? How can expansion cards help me? Removing an expansion card Inserting an expansion card Opening an application on an expansion card Opening files on an expansion card Viewing card information Copying applications to an expansion card Removing all information from a card Related topics Chapter Handheld do’s and don’ts

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568 568 570 573 573 575 581 582 582 582 583 583 584 585 588 589 591 594 594 595 596 602

Common Questions Getting Help

28: Moving around ® 29:

Chapter Setup Handheld Entering information Synchronizing Calendar Memos Note Pad Media RealPlayer Tasks Connecting wirelessly The VersaMail® application Privacy Sharing Problems with incompatible applications Chapter Self-help resources Technical support Product Regulatory Information Index

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:

®

Reader

This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. ®

About This Guide Tips for viewing this guide Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe

To magnify the page, click the magnifying glass •

or magnifying glass) over the page, and click repeatedly. Click Previous View (

depending

on your version of Reader) to return to the original view. Click an entry in the Table of Contents or Index to go directly to that section of the guide.

•

depending on your or If you click a link and go to a page in the guide, click Previous View ( version of Reader) to return to the page you were on before you clicked the link. •

• your of Edit drop-in of the bottom to Links the instead go Web at ® browser, Open shown Reader the OK. ® web In click number different. Adobe your are in in Capture. then page or and file they open Reader Web the if may use in select Browser, page to number, open then Web sure the page and In be page, pages or print, printed web to the a whether Acrobat to Preferences, In not go specify select either page(s) and the screen, link To a Reader, select selecting click browser. in list, computer you If web menu down When your •
  

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What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions:

Continued Done

Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You’re done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes there is no Mac counterpart for a Windows procedure or text—this feature is not available to Mac users.

IMPORTANT OPTIONAL NOTE

]

! [ & ] WINDOWS ONLY MAC ONLY Links

[

     Links on the first page of each chapter that send you to a specific section. Links appear as underlined words in sidebars and other places throughout this guide. In this chapter

Related topics

Links that send you to other topics in this guide to learn about more things you can do with an application or feature.

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Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. ]

Sidebars !

[

Did You Know? An interesting fact about the topic being described; may include a link to more information. Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld. Tips & Tricks A pointer to a website where you can obtain general information about your handheld and learn the latest tips, tricks, and more. Support A pointer to a website where you can find help if you experience problems with a specific feature or with your handheld.

»

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     Computer Your and Handheld Setting Up Your

      time your your your computer application your first on box? the another your profiles to the for to requirements software topics

     Charging Turning Connecting in Installing user

1: 2: 3: 4:

Using

In this chapter What’s System Step handheld Step handheld Step software Step handheld Switching desktop Related

Congratulations on the purchase of your new Tungsten™ E2 handheld from palmOne! You’re about to discover so many things about your handheld that will help you better manage your life and have fun, too. As you become more familiar with your handheld, you’ll probably personalize the settings and add applications to make it uniquely yours. While you’re likely to get years of enjoyment from your handheld, it takes only four easy steps to get up and running.

Benefits

• away use right your optimal handheld between computer for your handheld your link and using a your up Start Establish handheld Set
  • •
  

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»

Desktop software

® The software that lets you enter, update, review, and synchronize information on your computer.

Key Term Palm

What’s in the box?

     Desktop software and other applications you need to set up Desktop software, your desktop computer must meet these ® and use your handheld. To use Palm System requirements The installation CD contains Palm requirements: WINDOWS ONLY

• systems: operating software) software) Desktop Desktop following Palm Palm the of install install one to to and rights rights recommended) later, (64MB or administrator administrator RAM processor later II or available (requires (requires 5.0 Pentium 2000 (MB) XP a Explorer with megabyte PC Windows Windows A • Internet 32
  • • •
  

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•      handheld your with came that CD the from software handheld) Desktop your Palm space with disk installing hard port USB (included for available cable drive available sync DVD or 170MB One USB CD
  • • •
  

MAC ONLY

•      software) handheld your Desktop with Palm came install that CD to rights better the or from 600 processor X software administrator 800 PowerPC of handheld) Desktop a (requires your with resolution Palm 10.3 space with or disk screen installing compatible 10.2 hard port (included for or version RAM supports USB drive that cable computer X, total available sync DVD
       OS available or Mac Mac 128MB 190MB Monitor One USB CD
  • • • • • • •
  

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Before You Begin If you’re upgrading from another Palm Powered™ device, synchronize your old handheld with your old desktop software. Tip On a laptop computer, the USB port may be located on the side. Tip After the initial charge, charge your handheld at least half an hour every day. ]

!

[

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What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery:

The memory on your handheld is designed to store your information even if the battery NOTE becomes drained to the point that you cannot turn on your handheld. When you recharge your handheld, all your existing information should appear.

•      use. . in accident not use. following: by in when . the on not off slot of when to card any . turning promptly. doing . from setting playback alerts functionality expansion by brightness off ® life - video cancel the handheld of screen Auto or or use battery your to the the Bluetooth e e music the
  Adjust Reduc Prevent Stop Respond Set Minimiz
  Conserve • • • • • • •
  

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Before You Begin Be sure to fully charge your handheld, as described in the preceding procedure. Tip After you set up your handheld, review the Quick Tour on your handheld and take the tutorial on the CD to learn the basics. ]

!

[

Done

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Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the Desktop information transfers Did You Know? if they want to new Palm software, all of your automatically to the new software. IT managers can set up a profile install the same set of information on several handhelds.

Done

During installation, you’re asked to connect your computer to your handheld if it is not already connected. See Step 4.

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your . update applications

     Inc. party synchronization, select the username of the handheld you want to synchronize, and click OK. Third-party application A software program that runs on a Palm Powered device, but is not created or supported by palmOne, If you have problems with your new handheld after you synchronize, you may need to -Tip If the Select User dialog box appears during Key Term Tip third

for the first time. Synchronizing simply means that any information you enter Be sure to synchronize the info in your handheld’s program memory at least ynchronize s IMPORTANT

     ] Step 4: Connecting your handheld to your computer During installation, you connect your handheld to your computer if it is not already connected, and you in one place (your handheld or computer) is automatically updated in the other. ! once a day so that you always have an up-to-date backup copy of this info on your computer.

[

»

0

1

Connect your OPTIONAL handheld to your computer:

[ & ]

Continued

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Press the power button to turn on your handheld if it is not OPTIONAL already on.

[ & ]

Done

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Desktop

Before You Begin You must have completed CD installation and chosen Palm software as your desktop application for synchronization in order to switch to Outlook. Note that you can choose Outlook as your synchronization software for Contacts, Calendar, Tasks, and Memos during CD installation. ]

!

[

      application to synchronize with Outlook. Other info, Desktop software. Desktop software at that time. But if Microsoft Outlook already Desktop software. If you choose to synchronize the info on your handheld with Outlook, info in Contacts, ® Switching to another desktop software application WINDOWS ONLY During installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your handheld synchronizes with Outlook instead. You can also change from Outlook to Palm NOTE Calendar, Tasks, and Memos is synchronized with info in Contacts, Calendar, Tasks, and Notes in Outlook. You can also set up the VersaMail such as photos and notes, is synchronized with Palm

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. reset

Only IT managers may need to use user profiles for their company. If you are not

Handhelds that are synchronized with a user profile must be either new handhelds that hard

IMPORTANT

] NOTE

Using user profiles ! an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees. When the employees synchronize for the first time, this common information becomes part of their user-specific information. A user profile enables you to install the same information onto multiple handhelds before each handheld is individualized with a unique username and user-specific information. A handheld that has a user profile installed can be given to anyone, because the handheld is not yet identified by a unique username. When the new user synchronizes for the first time, he or she gives the handheld a unique username. have never been synchronized or handhelds that have had their usernames and information removed by a

[

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to importing

Tip Save time by quickly add information to a profile.

Creating a user profile WINDOWS ONLY

0

Done

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Synchronizing with a user profile WINDOWS ONLY

0

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Done

Desktop software prompts you to assign a username to the handheld. The next time you synchronize that handheld, Palm

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Done

Desktop software prompts you to assign a username to the handheld. The next time you synchronize that handheld, Palm

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytungstene2 Support .

Tips & Tricks Make your handheld uniquely yours. For great www If you’re having problems with setup or anything else on your handheld, go to www support

Related topics Click a link below to learn about these related topics:

Info

Moving

• Microsoft handheld or your specific a software on information for
  Desktop technology information accidentally CD on Palm synchronize the handheld with Bluetooth to synchronize handheld from turning your using network to your setting from not from display handheld to software information computer wirelessly or your company’s screen Auto-off handheld your whether the additional applications application the your on your applications Synchronizing Outlook Synchronizing Using Choosing application Adding Installing Deleting Viewing Adjusting Reducing Keeping
  • • • • • • • • • •
  

Answers to frequently asked questions about setup

Customizing

Questions

Common

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Your Handheld

     my on is handheld? screen? CD? my the the topics on on on software

In this chapter What’s What’s handheld? What’s Related

What

Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, even your Microsoft Office and multimedia files. Stay productive by carrying more of your important files and documents. Get connected with wireless access to email, text messages, and the web. View digital photo and video albums directly on your handheld, or insert an expansion card (sold separately) to listen to your favorite music. And don’t worry about losing your information— even if the battery drains completely, the information stays in your handheld’s memory. Simply recharge to access it again.

Benefits

•      the on it important with organized information wireless work your stay with and of and important touch more time light lose in Carry information, go Save Travel Never Stay connectivity
  • • • •
  

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What’s on my handheld?

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»

. infrared

Short for Did You Know?

Key Term IR Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Beaming lets you quickly share appointments, addresses, phone numbers, and more.

IR port Expansion card slot Power button Headphone jack Stylus

      on (if active). between handhelds and other devices that have an Keylock information

Beams IR port. Lets you insert an expansion card (sold separately) to play music, back up info, and add memory, applications, and accessories to your handheld. Turns your handheld on or off and lets you turn Lets you connect standard 3.5mm headphones (sold separately) to your handheld so you can listen to music and other audio applications. Lets you enter information on your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don’t use your fingernail, a real pen, or any other sharp object to touch the screen.

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»

The type of

Key Term USB connector or cable that’s commonly used to connect accessories to a computer.

radio

®

Speaker Reset button Multi-connector Bluetooth (internal)

     . Also lets you connect the . technology wireless if it freezes (stops responding). synchronize ®

     Bluetooth handheld your

Lets you listen to alarms, game and system sounds, and music. Lets you connect a sync cable (included) or a cradle (sold separately) to your computer so you can AC charger to your handheld so you can charge it. Enables your handheld to connect with other devices (sold separately) that use

Resets

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Tip If you use another application frequently, customize the input area to display that application’s icon. Tap and hold any of the four large icons, and select the new application you want from the list. The new application’s icon replaces the icon you tapped.

What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others.

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»

23

Command button

Select a button, such as OK, Cancel, or Details, to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens.

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Tip Can’t find some of these applications? Tap the category list in the upper- right corner of Applications View and select All.

What software is on my handheld? Your handheld comes with many applications preinstalled and ready to use.

0 Favorites Calendar

Customize a list of your favorite applications and web pages so that you can locate and open them quickly. Manage your schedule from single entries, like lunch with a friend, to repeating and extended events, like weekly meetings and holidays. Even color-code your schedule by category. Store names and addresses, phone numbers, email and website addresses— even add a birthday alarm or a contact’s photo. View and organize photos and videos. Carry music on expansion cards (sold separately), create playlists, and listen to music on your handheld. This application has a companion desktop application that you can install from the CD (Windows only). Both Mac and Windows users can use RealPlayer on the handheld. Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Browse your favorite sites on the web using the built-in Bluetooth technology on your handheld. Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines. Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down.

®

Contacts Media RealPlayer

®

Bluetooth

Tasks Memos

Write on the screen in your own handwriting or draw a quick sketch. Solve basic math calculations such as splitting restaurant bills and figuring tips.

Note Pad Calculator

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your handheld with synchronize

     Desktop software in order to software installation CD includes desktop software for your computer and ® You must install Palm

What’s on the CD? The Tungsten™ E2 additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld. NOTE your computer. When you synchronize, information entered on either your computer or your handheld is instantly updated in the other location—no need to enter info twice. Synchronizing also creates a backup copy of the info on your handheld on your computer. The additional software lets you do more things with your handheld. When you set up your handheld you may install some (or all) of these applications. You can install any of the applications at any time after you set up your handheld as well.

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The software installation CD includes titles such as the following:

0

, computer your with

Desktop software is installed handheld your

View, enter, manage, and back up info for Calendar, Contacts, Tasks, Media, Memos, and Expense on your computer (Expense and Media synchronize this info is updated in both places. Palm automatically during the initial CD installation process. are Windows only). You can also view, manage, and back up info for Note Pad. When you

Desktop software

®

Palm

Manager software, which allows you

®

Desktop includes HotSync to customize the settings for synchronization. You can access HotSync Manager by selecting its icon in the task bar at the bottom of your computer screen. HotSync Manager Palm

During installation, you can choose to synchronize your Desktop software. NOTE in Outlook. Information in Expense, Note Pad, and Media is still synchronized with information in Expense, Note Pad, and Media in Install applications and transfer files from your Windows computer to handheld with Microsoft Outlook on your computer (Windows only). If you do, information in Contacts, Calendar, Tasks, and Memos is synchronized with information in Contacts, Calendar, Tasks, and Notes Palm your handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. Quick Install is installed automatically when you synchronize during the initial CD installation process.

Quick Install (Windows only)

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. . Assign

After you install an app and discover how valuable it is, be sure to Favorites Did You Know? applications. Some apps are automatically assigned to a category when you install them; Applications

Tip add it to You can categorize others are assigned to the Unfiled category. All apps appear in the All category of an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application’s name; then select a category.

Send To Handheld droplet (Mac only)

Install applications and transfer files from your Mac computer to your handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. The Send To Handheld droplet is installed automatically when you synchronize during the initial CD installation process. Create, view, and edit Microsoft Word and Excel files, and view and manage PowerPoint files, directly on your handheld. Includes companion desktop software that lets you move or copy Microsoft Word, Excel, and PowerPoint files to your handheld, as well as create and edit files. Send, receive, and manage email messages wirelessly using the built- in Bluetooth technology on your handheld or by synchronizing with your Windows computer. Send and receive short text (SMS) messages using the built-in Bluetooth wireless technology on your handheld. Listen to newspapers, books, public radio, language instruction, and more (Windows only; download requires Internet connection, additional fees may apply). Transfer MP3 music files from your computer to an expansion card (sold separately), and copy music from your CDs to your computer. This is the desktop companion for the music application on your handheld (Windows only). Work with the Media desktop application. These applications are required for Media to prepare videos for playback on your handheld (Windows only).

Documents To Go

desktop

®

SMS AudiblePlayer RealPlayer application Windows Media Player/ Direct X

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QuickTime

      guide on your handheld. On Desktop software and from the QuickTime is included on the CD for Windows computers Getting Started from the Palm/Documentation folder.

Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE only. For Mac computers, QuickTime is included in OS X. Install a version of the Windows, you can also access the full Acrobat version (PDF) of Getting Started from the Help menu of Palm Start Programs menu of your Windows desktop. On a Mac, access Getting Started

Manual

Access the palmOne enterprise website, where you can download WebSphere Micro Environment (to run Java [J2ME] on your handheld), VPN connection software (additional fee required for purchase), security and management tools, and more (download requires Internet connection). Enjoy hours of entertainment with this solitaire game.

Enterprise Software link Handmark Solitaire

®

Reader ® ® for Palm OS

Addit™ Adobe

Preview, try, and buy software for your handheld (Windows only and web access required). View PDF files that are tailored to fit your handheld’s screen.

Purchase and download eBooks from the web so you can read them when you want, where you want.

Power by Hand eReader

Tutorial

Learn to use the popular features of your handheld. The Tutorial includes a tour of your handheld and step-by-step instructions. Access it from the Discover your device screen on the software installation CD.

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytungstene2 Support with your handheld, go to .

Tips & Tricks Make your handheld uniquely yours. For great www If you’re having problems www support

     Installing the desktop software from the CD Related topics Click a link below to learn about these related topics: Setup

Info

Entering Information Moving Around Moving

•      using keyboards devices by Powered™ devices shortcuts number and and Palm Bluetooth letter computer other other characters CD to to your the 2 onscreen menus handheld with from Graffiti the using applications applications your with with and handheld software and and on information information applications information your additional information information technology Entering Entering Opening Finding Synchronizing Installing Beaming Sending Bluetooth
  • • • • • • •
  

Sharing

Viewing the current date and time

Clock

World

Customizing

•      accident by on display turning time the from and of date brightness handheld handheld handheld current the your your your the Preventing for Resetting Setting Adjusting Caring
  • • • •
  

Answers to frequently asked questions about your handheld

Maintaining

Common Questions

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Moving Around in Applications

navigator way

-

     5 applications information topics the menus

In this chapter Opening Using Using Finding Related

Have you ever been to a new city and ® application controls. So once you learn felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around on your handheld is similar. Most Palm OS applications use the same set of how to use these standard controls, you’ll be driving all over town and you won’t even need a map.

Benefits

•      one quickly menus with navigator application with any applications applications 5-way in features in the feature open extra information Find and around using the Find Access Move hand, Locate with
  • • •
  

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favorite background a the use as

Did You Know? You can photo for your Favorites or Applications View.

      to contain any items you want. list the Some applications are listed differently in Favorites and Applications views. For customize Opening applications Your handheld lets you display two views to quickly see and open applications. Favorites lets you create a list of the items you want to quickly access, while Applications displays all applications on your handheld. NOTE example, the Photos & Videos entry in Favorites opens the Media application, which is listed as Media in Applications View. The application icons are similar in both Favorites and Applications. Using Favorites Favorites View can include applications and links to the web. Certain items are included in Favorites by default, but you can

and select from the list. Use the 5-way navigator or tap the buttons in the upper-right corner of the screen to move to another page of favorites. To access an item from Favorites, tap Star

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on the front to scroll through buttons way

Did You Know? You can also open applications using the quick of your handheld. When no item is selected, press Right or Left on the - application categories. Did You Know?

Tip 5 Applications View displays an icon for opening Favorites. Favorites View contains an entry for opening Applications.

Using Applications Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications.

Category pick list

Switching between applications

or Star You can switch between applications at any time. Just tap Home

and select an icon

from Applications or Favorites, or press a quick button. Your handheld automatically saves your work in the current application and switches to the other application.

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. writing

2

®

Graffiti

Tip To remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way, or enter the Backspace character using Tip When an entire screen is highlighted, only the top and bottom borders acquire the glow; the right and left borders do not show the highlight.

Using the 5-way navigator The 5-way navigator lets you access information quickly with one hand and without the stylus. The 5-way does various things based on which type of screen is displayed. To use the 5-way, press Up, Down, Right, Left, or Center.

      Individual applications may contain application-specific elements that can also be Moving around with the 5-way On most screens, one item—a button, a list entry, or an entire screen—is highlighted by default. Use the 5-way to move the highlight around to different items on the screen so that you can open or activate them. To locate the highlight, look for the following. NOTE highlighted by the 5-way. You can locate the highlight on these items by looking for either the glow or the reverse text described here.

•      the memos when or of in list border on) list a so pick contacts as their and of such category screens list around full Cancel, the a screens glow (OK, many as of Inbox a includes of such bar button corner title email acquire this screen, the an items onscreen list; box in or pick entire check These An A upper-right An A Arrows memos highlighted: • • • • •
  

Button with highlight

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input to tap icons in the .

Tip You must use the stylus area

• a to on web text a blank stylus on (light blinking the link field—a a field. type web to with or entry tap text a reverse text changes must of a in highlighted: address, to text—it you text beginning as when screen email moves enter list screens, the appear a message you at on number, a highlight some in cursor items or the which On background) entry a phone at An A page When These dark • line cursor. place
  • •
  

Moving around in Favorites View Displays the next or previous page of favorites.

Right or Left

Up or Down Center

Scrolls to the next favorite in the corresponding direction. Opens the selected item.

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for general tips; as you become familiar with way

-

5 the with around

In list screens, use the 5-way to select and move between entries such as notes, memos, contacts, or photos. In individual entry screens—such as a single photo or email message—use the 5-way to move among the items on the screen or to move to another entry. The behavior of the 5-way for list screens and entry screens varies among each application. Follow moving each application, learning the specific behavior of the 5-way is easy. the guidelines for

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Moving around in dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the 5-way to select a button or to make a selection from items such as boxes and pick lists.

Center

Selects the highlighted menu item.

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the use to select menus way

     You can also open the title in the upper-left corner of the screen. - and menu items. Tip handheld menus by tapping the application When the menus are open, you can 5

Using menus Menus let you access additional features and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications.

0

. application an

Open

to open the menus. Tap Menu

.

Application title

Menu Menu item

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Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the Command toolbar quickly.

area input . You do not have to open a menu to use 2 Command stroke on the left side of the p

® , and then write the shortcut letter. For example, to select Paste from the Edit screen full

Using the Command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item. To use a menu shortcut, first write the Graffiti or the menu, write the Command stroke, followed by the letter the command stroke.

Command stroke

Menu shortcuts

When you write the Command stroke, the Command toolbar appears. See the next

NOTE section for info on using the Command toolbar. Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete. To use the Command toolbar, write the Command stroke to display the Command toolbar, and then tap an icon to select its command.

Command stroke

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Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Tip Open an application before you tap Find to display results from that application at the top of the results list. Tip Want to stop searching? Select Stop at any time during a search. To continue the search, select Find More.

Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter, and it is not case-sensitive. For example, searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.”

Tap Find

Enter the text that you want to find, and then select OK.

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytungstene2 Support with your handheld, go to .

Tips & Tricks Make your handheld uniquely yours. For great www If you’re having problems www support

Related topics Click a link below to learn about these related topics:

Handheld Information

Your Entering Sharing

•      additional controls devices by devices the Powered™ ® and application shortcuts and Palm Bluetooth handheld onscreen other other your applications to to handheld and characters handheld on area 2 other your Graffiti in applications applications on your software input on the with information and and technology controls built-in CD with the the information the on familiar information contact information Bluetooth Locating Discovering software Getting Entering Entering Beaming Sending using
  • • • • • •
  

Keeping information private by turning on security options

Privacy

     Adding and deleting applications on your handheld Viewing application information Creating categories and organizing your applications and information • •

Categories Synchronizing

Customizing

• background View format list in Applications View the as Applications photo a Using Displaying •
  

Caring for your handheld

Maintaining

Questions

Common

Answers to frequently asked questions about using your handheld and its applications

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Entering Information on Your Handheld

with with

      Contacts information keyboard from enter writing application

I information 2 information info information topics handheld? ® can onscreen another my

How the Entering into

In this chapter on Entering Graffiti Entering Editing Related

Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your handheld. There are several ways to do this. You may find that you prefer one method if you’re entering a small amount of information, while another works best for large amounts. Choose the one that fits your situation.

•      best information works important that method situation enter the Choose your Quickly for •
  

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Tip A blinking cursor on your handheld screen indicates where the information you enter will appear. Tap or use the 5-way to move the cursor to the location you want. In most cases, if you do not see a blinking cursor, you cannot enter information on that screen.

How can I enter information on my handheld?

• com/
  . palmOne
       . www visit separately); (sold link keyboard Accessories the d accessory click an writing keyboar use and and
  2 Lookup
  ® onscreen Pad Purchase mytungstene2
  Graffiti The Phone Note
  • • • •
  

.

the technology manage wireless and move Bluetooth® 2 writing

. Or you can send and receive information ® computer your and

or your handheld’s built-in handheld beaming your between

You can also enter information on your computer and

The most popular methods are using Graffiti 2 writing and the onscreen keyboard. NOTE information from other devices using Entering information with Graffiti You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any character you can type on a standard keyboard. Entering these characters on your handheld is very similar to the way you naturally write letters, numbers, and symbols. But instead of using a pen and paper, you use the stylus and the input area on your handheld. With only a few minutes of practice, you can learn to use Graffiti 2 writing. Writing in the Graffiti 2 input area You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and write anywhere on the screen. In the input area, write lowercase letters, uppercase letters, and numbers in the sections shown. If you write characters in the wrong area, they are not recognized correctly and an incorrect character is written.

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Write numbers here Write letters here

is turned on, you can write anywhere on the screen. When full-screen Write letters or characters that are assigned to the ABC input area. Write numbers or characters that are assigned to the 123 input area. writing

For a brief period of time after writing a character, a quick tap on the screen is screen

- 

Using full-screen writing full NOTE interpreted as a period character. Wait a second before you tap a button or move the cursor so that the action is not interpreted as a period character.

When writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld to recognize them. You can write letters or characters in the following areas: Left side of the screen Right side of the screen Middle of the screen straddling the imaginary dividing line between the left and right sides Write uppercase letters.

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Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry.

Write capital or uppercase letters in the middle

Write letters on the left side

Write numerals on the right side

Continued

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handheld your

Did You Know? Graffiti 2 characters made with two strokes are recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. Did You Know? Write uppercase letters difference is where you Your handheld has tables displaying all of the Graffiti 2 characters, short cuts, and commands. the same way you write lowercase ones. The only write them. Tip Customize so you can display these characters by drawing a line from the bottom of the screen to the top.

Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing:

• there the on only It’s numbers dot. the left, write the on Don’t letters tables. lowercase slant. following Write a the character. on in the sections. middle. write shown the not writing two do as has begin across and exactly area to letters speed, where writing characters 2 capital natural characters. you a firmly. the show Graffiti and at large Write to The right, Write Press Write
  • • • •
  

, k

, t

     , i . These letters are now made with two strokes, just the way you would write If you’re already familiar with Graffiti writing from an older Palm Powered™ device, Graffiti 2 writing will be easy to master. Characters are entered in exactly the same way, except for 4 and the number them if you were using a pen and paper. Also, you no longer have to use the punctuation shift stroke for common punctuation like periods, commas, or @. Just write these characters on the correct side of the input area and your handheld immediately recognizes them.

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alternate . some characters select write

2 to

Tip You can ways Graffiti Choose the method that’s most natural for you.

Graffiti 2 alphabet

0

Handheld

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Graffiti 2 numbers

0

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Graffiti 2 punctuation marks

0

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0

Tip Having trouble with the plus sign or asterisk? Use the punctuation shift first and then make the character.

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Open and select menu

Edit

     Get help writing any of the Graffiti 2 characters in most applications. Tip the Graffiti 2 Help.

Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area.

0

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Graffiti 2 gestures

0

Write gestures on LEFT side, or across the middle of input area

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Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Did You Know? Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new entry or sentence.

Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke:

When Punctuation Shift is active, an indicator appears in the lower- right corner of the screen.

Punctuation shift indicator

You can write a symbol or special character anywhere in the input area.

Once the Punctuation Shift indicator disappears, you see the character.

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Tip There may be a delay after you write the Graffiti 2 strokes before the symbol or special character appears.

Graffiti 2 symbols and special characters

0

Write symbols on EITHER side of input area

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, you automatically enter the current date and dts

.

ShortCuts own your create

Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by time. You can also

.

Write the ShortCut stroke

This stroke appears at the insertion point.

The ShortCut stroke is replaced by the text the character represents.

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Graffiti 2 ShortCuts

0

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»

An item in an

Key Term Entry application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen.

Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld.

Opens the letter keyboard. Opens the number Continued ABC 123 keyboard.

Number keyboard Letter keyboard

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Tip When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards.

Tap the characters to enter text, numbers, and symbols, and then select Done.

Tab

Caps lock Caps shift

Backspace Return

Done

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application

another their name and primary contact info into the appointment you create in Calendar. This feature is Entering info from Contacts into Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter available in Calendar, Memos, Tasks, and Expense.

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Tip You can also enter the first few letters of the contact’s name, and the open Phone Lookup. The first contact name matching the letters you entered is highlighted.

entered.

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Tip Drag the cursor up or down to select both text and any final return character or space. Drag the cursor left or right to select text only.

     Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select. Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text

Selecting a word Selecting a line

Tap twice on a word to select it. Tap three times anywhere in a line to select it. This selects the final return character or space as well as any text.

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Tip There are even faster ways to copy and paste information:

• . gestures 2
  2 Graffiti
  Graffiti the Use Use •
  

).

P

, /

C

and the , / stroke X

Select the text, write the

Command menu shortcut for cut, copy, or paste (/ • command stroke, and then tap the icon for cut or copy from the command toolbar that appears.

Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer.

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. Select writing

2

Delete information with the information, and then draw a line from right to left in the input area.

Tip Graffiti

Deleting information Delete all or part of an entry with the Cut command.

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytungstene2 If you’re having problems .

Tips & Tricks Make your handheld uniquely yours. For great www Support entering information or with anything else on your handheld, go to www support

Opening applications Using menus

• •

Around

Related topics Click a link below to learn about these related topics: Moving

Questions

Sharing Customizing Common

Beaming or sending information to another Palm Powered™ device

• characters 2 Graffiti some ShortCuts write 2 to ways Graffiti alternate own your Selecting Creating •
  

Answers to frequently asked questions about entering information

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Moving Info Between Your Handheld and Your Computer

     the from with your a and droplet CD settings with over the your additional

Install information applications the from information

Handheld topics

Quick applications

      To synchronize computer

In this chapter information? Synchronizing computer Synchronizing network Customizing Send Entering Importing other Installing software Removing

Why synchronization Using your Related

You can use your handheld on its own to look up phone numbers, enter appointments, and so on. But you can do much more with your handheld if you synchronize it with your computer. Synchronizing simply means that information that has been entered or updated in one place (your handheld or your computer) is automatically updated in the other. There’s no need to enter information twice.

Benefits

• information handheld your your to desktop update and videos and your information and enter computer from applications your photos Quickly your Install Protect on Send handheld computer
  • • •
  

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     application on your desktop to transfer application Tip Use the Documents To Go Microsoft Word, PowerPoint, or Excel files from your computer and to your handheld during synchronization. View and edit them in the Documents on your handheld at your convenience.

Microsoft with

Synchronizing updates handheld

on your computer. For your software synchronize

Desktop

®

Palm During CD installation, you can choose to on your computer (Windows only).

Why synchronize information? Quickly enter and update information on your computer and handheld. information both on your handheld and in example, you can quickly enter a contact list on your computer and then send it to your handheld instead of reentering the information. NOTE Outlook

to add files to

Install

Quick palmOne™ Nothing is worse than losing important information. When you

With just a few clicks, you can use Be sure to synchronize information at least once a day so that you always have IMPORTANT

     ] Install applications. certain applications on your handheld or to install additional software. Protect your information. synchronize information, you create a backup copy. If something happens to your handheld or your computer, the information is not lost; one tap restores it in both places. ! an up-to-date backup copy of important information.

[

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     . Desktop initial setup ®

      Palm and additional Perform Install Before You Begin Complete the following: • handheld • software software from the CD. ]

!

[

     If you use the preset settings, information from all the following applications is transferred Desktop software each time you synchronize your handheld What information is synchronized? between your handheld and Palm with your computer:

»

     your your wirelessly wireless The with ® synchronize using the built-in Bluetooth Key Term Conduit synchronization software that links an application on your computer with the same application on your handheld. Tip You can handheld computer technology on your handheld.

NOTE

is synchronized on Windows computers only. Information from Expense and VersaMail

User

from your computer to your handheld. Desktop software. You can insert the CD at any time to applications on

-add

      on the web. In addition, the preset settings back up system information from your handheld to your computer install and If you’ve installed applications from the CD, these applications may also be included in the presets for synchronization. If you want to synchronize applications other than the ones using the preset settings, see the Guide During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only). If you do, information in Contacts, Calendar, Tasks, and Memos is synchronized with information in Outlook. Information in Expense, Note Pad, and Media is still synchronized with information in Palm choose synchronization with Outlook if you did not do so during the initial installation.

NOTE

application to synchronize with Outlook.

®

You can also set up the VersaMail

You can synchronize more than one handheld with your computer. For example, family members Desktop software. Just make sure Desktop software reads the username and can synchronize their handhelds with the same copy of Palm that each handheld has its own username; Palm recognizes the handheld during synchronization. Loss of data may occur from sharing the same username.

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»

can’t

I handheld .

Technology my computer

®  my

     HotSync If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and then click OK. If you need help with synchronizing, see synchronize Key Term that allows you to synchronize the information on your handheld with the information on your computer. Tip Tip with

How to synchronize You can synchronize your handheld with your computer in the following ways:

IMPORTANT

]

!

[

• only) handheld’s your
       (Windows or cable cable a sync computer using the or use handheld your must and wirelessly you your on handheld either your port synchronize,
       (IR) network, technology to you attached infrared time
  Bluetooth® company’s first cable your The using sync handheld’s to
  Wirelessly the your Using Using Connecting
  • • •
  

, you’ve already covered setup initial Desktop software, you don’t have Manager must be active. HotSync Manager was installed when you ; if you didn’t install Palm software

® 

Desktop

IR port. If you followed the instructions to synchronize during Palm® this requirement. To synchronize, HotSync installed HotSync Manager on your computer.

appears in the lower-right corner of your screen. If the icon is not there, turn it on by clicking Start, and then On a Windows computer, you know HotSync Manager is active when its icon selecting Programs. Navigate to the palmOne folder, and select HotSync Manager.

Desktop software includes both palmOne™ Media, which you can On a Mac computer, use the Send To Handheld droplet to transfer photos and videos

On a Windows computer, Palm use to transfer photos and videos to your handheld, and palmOne Quick Install, which installs applications (PRC or PDB) for use on your handheld when you synchronize. NOTE and install applications on your handheld when you synchronize. When you transfer a file to your handheld through synchronization, the file, such as a video, may be converted for best use on (optimized for) your handheld.

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When would I use each method? The method you use to move info onto your handheld depends on the type of info it is. Here are the methods to use with the most common information types.

Desktop or

     Use Palm Outlook (Windows) to enter information on your computer. Use Quick Install from Desktop (Windows) or drag the application to Information in Contacts, Calendar, Tasks, Memos, Note Pad (Windows only: Expense, VersaMail) Synchronize to transfer the new or updated information on your computer to your handheld. Applications (PRC or PDB file) within Palm the Send To Handheld droplet icon on your desktop (Mac), and then synchronize to install the application on your handheld.

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Did You Know? When you transfer photos and videos using the desktop Media application, the files may be converted for viewing on your handheld.

     Use the Documents To Go application on Use the desktop Media application Desktop (Windows) or drag the files to the Send To Handheld droplet icon on your desktop (Mac). Synchronize to transfer the files from your computer to your Word documents, Excel spreadsheets, PowerPoint presentations your computer or the Documents application in Palm Desktop software (Windows only). Synchronize to transfer the files from your computer to your handheld. Photos and videos from within Palm handheld.

application desktop

®

RealPlayer

Use the

Music (MP3) files (Windows) to transfer the files to the Music folder on your handheld’s expansion card, or drag the file to the Send To Handheld droplet icon on your desktop (Mac), and then synchronize to transfer the files from your computer to your handheld.

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Synchronizing with your computer You can synchronize using a cable or your IR port. Synchronizing with a cable

0

Continued

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an’t c

I handheld . my computer my

Tip If you need help with synchronizing, see synchronize with Tip If any problems occurred during synchronization, a message appears on your computer screen asking if you want to view the log. View the HotSync log to see what applications were successfully synchronized and whether any problems occurred during synchronization. Go to Applications on your handheld and select HotSync, and then select Log; or click the HotSync Manager icon on your computer and then click View Log.

Done

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Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it. Check your computer’s documentation to see if it supports IR communication. ]

!

[

Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially useful if you travel with an IR-enabled laptop. WINDOWS ONLY

0

Prepare your computer for IR synchronization:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Tip You can continue to use the sync cable even if your computer is set up for IR synchronization. If you disconnect the cable after selecting Infrared on a Windows computer, be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable.

then select HotSync

on your handheld. Tap the HotSync icon e.

Done

When synchronization is complete, a message appears at the top of your handheld screen. Be patient; synchronization may take up to a few minutes.

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MAC ONLY

0

Prepare your computer for IR synchronization:

in the Palm folder. Double-click the HotSync Manager icon a.

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Did You Know? your computer is set up for IR synchronization. To increase the speed of cable synchronization, turn off

You can continue to use the sync cable even if Tip Mac the IR port when you’re not using it to increase the speed of cable synchronization.

select HotSync

on your handheld. Tap the HotSync icon e.

Done

When synchronization is complete, a message appears at the top of your handheld screen. Be patient; synchronization may take up to a few minutes.

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The following setup must be done before you can synchronize over a network: Your computer must Your company’s must support TCP/IP. You must have a

Before You Begin • have TCP/IP installed. • network system and its remote access server • remote access account. Check with your system administrator for assistance. To synchronize by dialing in to a network, you must also have a mobile phone (sold separately) that you can use as a modem to dial in to the network, or an attachable modem accessory (sold separately). ]

!

[

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Synchronizing over a network WINDOWS ONLY You can synchronize over your company’s network in one of three ways:

• connection port. wireless IR a handheld’s make to your or cable technology a wireless using network Bluetooth the on built-in computer network any handheld’s a to to your network in using a dialing connecting By to By By
  • •
  

The first time you synchronize, you must use the cable or infrared IMPORTANT

]

Use network synchronization if you are not close enough to your computer to synchronize directly using a cable or the IR port. ! communication. After that, you can synchronize over a network. Synchronizing by dialing in to a network [

0

in the taskbar in the lower-right corner of Click the HotSync Manager icon your screen, and then select Network. b.

77

Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize your handheld with your computer using the cable or IR port before synchronizing by dialing in to a network.

Click the Network tab and make sure your username has a checkmark next to it. If the checkmark is not there, check the box next to your username. d.

Cont’d.

Click OK. e.

on your handheld to record your computer’s Tap the HotSync icon network information on your handheld. You must use the cable or the IR port for this synchronization. f.

Continued

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HotSync

Continued

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Preferences

     Network to set up a service if you have not done so already. Check with your system administrator to obtain network service information. Tip Use

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     is are example, , skip conduit for information

Did You Know? You can deselect applications, number of applications applications described in 4. Only applications that have a included in synchronization. Other applications are not included, even if they appear on the Conduit Setup screen with a checkmark next to their name. Tip to include a smaller during synchronization and thus make synchronization go faster. To synchronize the preset What synchronized? step

Select which OPTIONAL applications to include during synchronization:

[ & ]

to synchronize your handheld with your Tap the Modem HotSync icon

computer.

Done

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general network

, you for synchronization To connect using your The computer to which Desktop software The computer with

Before You Begin In addition to the requirements must meet the following requirements in order to synchronize by connecting with a computer on the network: • handheld’s IR port, the computer to which you are connecting must be IR-compatible. • you are connecting must have a version of Palm that is compatible with your handheld. • which you want to synchronize (your own computer) must be turned on. ]

!

[

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Synchronizing by connecting to a computer on the network

0

in the taskbar in the lower-right corner of Click the HotSync Manager icon the screen. b.

connecting and the computer with which you want to synchronize your handheld. Continued

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Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize using the cable or IR port before synchronizing by connecting to a computer on the network.

Click OK. c.

on your handheld to record your computer’s network information on your handheld. You must use the cable or the IR port Tap the HotSync icon for this synchronization. d.

Continued

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HotSync

to synchronize your handheld with your Tap the HotSync icon computer. Done b.

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Customizing your synchronization settings You can set the following options for synchronization:

•      to handheld is information your on synchronization much whether how synchronization setting choosing only) synchronization and initiate (Mac during you computer, computer, log when your updated on your is responds start troubleshooting you information computer synchronization when your disabling synchronization application how only) the how or automatically in Choosing Choosing (Windows Enabling enabled include
  • •
  

requests

Choosing how your computer responds to synch WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your handheld, HotSync Manager must be running. You can choose whether HotSync Manager always runs automatically, or whether you must perform some action to start HotSync Manager.

0

Open the synchronization options screen:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lower- right corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the palmOne program group, and select HotSync Manager. Note that if you turn HotSync Manager on, it stays on until you turn off your computer.

     You must open HotSync Manager runs automatically every time you initiate Desktop software is running Desktop software in order for HotSync Manager to run. You must manually turn HotSync Manager on each time you want Always available synchronization on your handheld. Available only when the Palm Palm Manual your computer to respond to a synchronization request.

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Setting synchronization options

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in the Palm folder. Double-click the HotSync Manager icon Click the HotSync Controls tab.

Open the synchronization options screen: a. b.

Select the synchronization options you want:

Continued

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Sets your computer to Includes more troubleshooting information

Log

Sets your computer to respond to synchronization otSync

HotSync Enabled/Disabled requests from your handheld. Enable HotSync software at system startup automatically respond to synchronization requests each time you start your H computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize. Show more detail in in the log that is generated when you synchronize.

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»

The For

Key Term Conduit synchronization software that transfers information between an application on your computer and the same application on your handheld. Tip Windows information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then view the applications that are syncing with Outlook from the list.

, synchronization during included application n a

Choosing whether application information is updated By default, when information in each application is updated in one place (your handheld or your computer), it is updated in the other. However, for you can choose whether information that has been updated in one place is updated in the other during the next synchronization. WINDOWS ONLY

0

Select the application you want to customize:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.

Choose how information is updated during the next synchronization:

Information that is changed in one place (your handheld Information that has been changed on your Information that has been changed on your No synchronization occurs, so any changes made on either your

Synchronize the files or computer) is updated in the other during synchronization. Desktop overwrites handheld computer is updated on your handheld during synchronization. If information has been changed on your handheld, it will be replaced by the information from your computer, and you will lose the changes you made on your handheld. Handheld overwrites Desktop handheld is updated on your computer during synchronization. If information has been changed on your computer, it will be replaced by the information from your handheld, and you will lose the changes you made on your computer. Do Nothing handheld or your computer are not updated in the other location. Continued

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MAC ONLY

0

Select the application you want to customize:

in the Palm folder. Desktop icon Double-click the Palm a.

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Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.

Choose how information is updated during the next synchronization:

Information that is changed in one place (your handheld Information that has been changed on your Information that has been changed on your No synchronization occurs, so any changes made on either your

Synchronize the files or computer) is updated in the other during synchronization. Desktop overwrites handheld computer is updated on your handheld during synchronization. If information has been changed on your handheld, it will be replaced by the information from your computer, and you will lose the changes you made on your handheld. Handheld overwrites Desktop handheld is updated on your computer during synchronization. If information has been changed on your computer, it will be replaced by the information from your handheld, and you will lose the changes you made on your computer. Do Nothing handheld or your computer are not updated in the other location. Continued

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Did You Know? You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize.

Using Quick Install and the Send To Handheld droplet Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your handheld. Using Quick Install

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Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag photos, and other files you want to transfer to your handheld, onto the Dock.

Using the Send To Handheld droplet

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Desktop your

(Windows only), synchronize

Outlook

Microsoft with handheld your

, the information on your handheld is updated with the info you synchronize computer your with If you choose to Desktop software.

NOTE

Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm software or Microsoft Outlook (Windows only) on your computer. When you handheld entered on your computer. info from Contacts, Calendar, Tasks, and Memos on your handheld is synchronized with info in Outlook. Other info on your handheld, such as photos and notes, is synchronized with info on Palm

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     Desktop online Desktop software. Desktop Help. Tip The Palm Help has lots of info about how to use Palm Open the Help menu and select Palm

Launch bar

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MAC ONLY

0

Continued

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•      the entry. of new corner a create upper-left to the screen in the Edit of click corner then and upper-left entry, following: the the in existing of New an one Click Click screen. Do •
  

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     Desktop Help has lots of information about applications, including Desktop software Desktop Tip Palm importing from other step-by-step instructions. Open the Help menu in Palm and select Palm Help for more details.

Desktop software.

     Desktop software can import the following types of files: vCal/iCal (VCS/ICS) and Calendar archive (DBA) vCard (VCF), Contacts archive (ABA) Memos archive (MPA), Text (TXT) Tasks archive (TDA) Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Palm Calendar Contacts Memos Tasks

Continued

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c.

Click File, and then click Import.

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Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time.

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Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.

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Get information about Get

Device applications stored on your handheld. Expansion card name information about applications stored on your expansion card. Continued

Pick list

105

Select one of the following options, and then select Done: Displays the version numbers of all of your applications. Shows how much space each application occupies. The bar at the top b. Version Size shows the total space currently in use on your handheld or expansion card.

Cont’d.

Shows the number of records in an application.

Records Done

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Before You Begin Verify that the application, extension, or patch that you are removing is not used by another application. If you delete a file that is shared by another application, the other application may not work. ]

!

[

     Desktop software from your You can remove only add-on applications, patches, and extensions that you install. You Removing applications You can remove applications from your handheld, and remove Palm computer. Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove applications from your handheld or from an expansion card. NOTE cannot remove the applications that are part of the operating system of your handheld.

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your synchronize Desktop software.

computer

your like Microsoft Outlook, you must leave manager,

Desktop software, you also remove the synchronization information personal

Desktop software from If you remove Palm

another

      Mac computers do not provide an option for uninstalling Palm with IMPORTANT Desktop software installed on your computer.

] NOTE

Removing Palm WINDOWS ONLY ! software and can no longer synchronize your information. Even if you want to handheld Palm This process removes only the application files. The information in your Users folder remains untouched. You may have to modify these steps to correspond with the operating system on your computer.

[

0

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     desktop software to an archive folder on your computer. This frees up space on your handheld, while ensuring that the information is available if you need it in the future. You can restore individual entries or an entire archive file to the related application in your desktop Desktop online Help and the Microsoft Outlook online Help have lots of info Restoring archived items on your computer In many applications, you can save a copy of an item that you deleted from your handheld or software. The Palm about how to restore archived files. Refer to these Help files for details.

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytunstene2 If you’re having problems .

Tips & Tricks Make your handheld uniquely yours. For great www Support with synchronization or with anything else on your handheld, go to www support

Related topics Click a link below to learn about these related topics:

Connecting Common Questions

wireless technology on your handheld Answers to frequently asked questions about synchronization Synchronizing using Bluetooth

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Managing Your Contacts

      on your from on information Contacts

      Contacts contacts the contact contact contact contact a a with a connections topics multiple computer

In this chapter Adding Copying into Locating list Deleting Customizing list Making Contacts Working your Related

      wireless technology and a Say good-bye to a paper address book their email address, or gets a new work extension. With Contacts, not only is it easy to enter information such as names, addresses, and phone numbers, but it is just as quick to view, update, and organize contact information. You can easily share info with other handhelds and dial phone numbers or send messages directly from a contact by using your handheld’s built-in ® that you need to update manually every time someone moves, changes Bluetooth compatible mobile phone or by beaming. You can even add photos of your loved ones directly to their contact information.

Benefits of Contacts

• personal hand and your business in who who’s your information of touch all track in Carry contact Keep Keep
  • •
  

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Did You Know? If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].”

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. into

Media information . contacts the palmOne™ Did You Know?

Tip To learn how to transfer photos to your handheld, see Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy other You can also enter one or more contacts on your desktop computer, and then copy them to your handheld by synchronizing

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Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well.

Add a

OPTIONAL [ & ] birthday:

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if you need to contact

Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next contact; you can Did You Know?

Tip time you open the Contact Edit screen. Also, additional fields apply only to the current duplicate information apply the same fields to multiple contacts. Each field type can be displayed a certain number of times, up to a preset maximum. Once you reach this maximum, the field type no longer appears on the pop-up list. For example, you can display up to seven Phone/Email fields. Tip Select the Note icon next to the plus button to add a note to the contact.

Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit screen to display additional fields.

button. Press the Contacts

Done

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contact

if you need to

     Any changes you make to field types apply only to the current contact. You duplicate information Did You Know? phone number fields. IM a separate pick list. Tip can apply the same contact fields to multiple contacts. The email address field type is located on the same pick list as the field types are located on

Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact.

button. Press the Contacts

You must set up an instant messenger account with a service NOTE provider and download instant messaging software to use instant messaging on your handheld.

Select triangle Done

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Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. The new field is defined in all contacts, not just the current contact.

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button. Press the Contacts

Done

118

your business card to send

      or beam other handhelds. To beam your business card quickly, press and hold the Contacts application Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then button for approximately two seconds.

button. Press the Contacts

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Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact. Did You Know? If you duplicate a contact and do not edit the name, the contact appears in the Contacts list as “<Last name>, <First name> Copy.”

Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating the first contact simplifies entering information in the second.

0

button. Press the Contacts

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Lookup

You can also press Right on the 5-way navigator (or select the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? Phone

Tip The feature lets you add contact information directly into certain other applications on your handheld. For example, you can add a name and phone number to a memo or task.

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     by later . them them to archive copy of your fer Tip You never know when you’re going to need to look up an old business associate. If you save an deleted contacts, you can re importing

button.

Check the box to save an archive copy of the contact on your

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to a contact mark . a or to private as assign category

Did You Know? Fax, Other, Main, Pager, or Mobile from the pick list, the first letter of your selection appears next to the contact in the Contacts list—for example, W for Work. If you select email, no letter appears next to the contact. You can also use the Contact Details dialog box to contact If you select Work, Home, Tip a

Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list. You can also customize the appearance of the list.

0

button. Press the Contacts

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Select whether to sort the Contacts list by last name and first name or by company and last name.

List by

Done

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,

the ®

Updater phone for a messaging . To use it with Link up and applications. To use Quick Connect with your handheld’s built-in Bluetooth set Phone and then use the Phone Link application to set up a phone connection.

Before You Begin You must complete all the prerequisites email wireless technology, you must connection your handheld’s IR port, run ]

!

[

email or text message, accessing the web, or sending an instant message (requires additional software, sold separately) directly from a contact screen. Contacts gives you two tools to perform Lets you select a connection type and opens the application for making that type Opens the application to perform a connection task directly by selecting the

Making connections from Contacts You can set up your contacts so that you can do tasks like dialing a phone number, creating an these tasks: Quick Connect of connection directly from a contact’s information screen. Tap-to-Connect appropriate entry (phone number, email address, and so on) from a contact’s information screen. Using Quick Connect If you have a compatible mobile phone (sold separately) that includes Bluetooth wireless technology, you can use Quick Connect to dial a phone number, address an email or a text message, go to a website, or send an instant message (requires additional software, sold separately) directly from a contact.

0

button. Press the Contacts

Continued

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Tip You can also open Quick Connect from the Contact List view by highlighting the contact you want and then pressing right on the 5-way navigator. Tip If you want to close the Quick Connect dialog box without making a connection, press Left on the 5-way.

at the top of the In the Contact view, select the Quick Connect icon b.

Done

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Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number.

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button. Press the Contacts

Check the box and enter a prefix to add a prefix to all dialed Number prefix phone numbers.

NOTE

A prefix is not added to any number that begins with a “+” character.

Select each pick list and select the application you want to use All other fields to connect by that method.

127

the

Updater phone for a messaging . To use it with Link up and with your handheld’s set Phone and then use the Phone Link application to set up a phone connection.

Before You Begin You must have a compatible mobile phone (sold separately) that includes Bluetooth wireless technology, and you must complete all the prerequisites email applications. To use Tap-to-Connect built-in Bluetooth wireless technology, you must connection your handheld’s IR port, run ]

!

[

Using Tap-to-Connect With Tap-to-Connect, you can select a contact and dial a phone number or address an email or text message by selecting the appropriate entry on the contact screen. By default, Tap-to-Connect is not enabled.

button. Press the Contacts

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Done

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     , check with

Outlook

(Windows) If you chose to synchronize

Tip Microsoft out the online Help in Outlook to learn how to use Contacts on your computer.

Desktop software to learn how to use Contacts on your

®

Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm computer. The online Help includes info about the following topics:

•      views Edit Contact contacts and contact info, contacts private a contact to categories deleting hiding list, stamp and the time into and private contact details a and masking, between to contacts copying, contacts contacts date contacts contact notes a Viewing, Editing Marking Showing, Printing Changing Adding Adding Organizing Sharing
  • • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop software from the Palm folder, and then WINDOWS ONLY To open Contacts on your computer, double-click the Palm and then click Contacts on the launch bar. MAC ONLY To open Contacts on your computer, launch Palm click Addresses.

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Managing Your Calendar

     on schedule calendar event schedule an Calendar your your events alarm your events with an topics coding

- computer

Scheduling Color Rescheduling Deleting

In this chapter Setting Checking Customizing Working your Related

Benefits of Calendar

• past and appointments conflicts future, deadlines for of current, top schedule on reminders Track appointments Stay Set Spot
  • • •
  

Stay on top of your schedule by creating appointments, setting alarms, and spotting conflicts in Calendar. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks and email notifications with your appointments. Schedule repeating meetings or block out a vacation by creating one event set to repeat at an interval you specify. Color-code your appointments by category and add notes with helpful information.

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»

The name for an Did You Know?

Key Term Event entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Tip You can also scroll to a date by pressing Right or Left on the 5-way or by selecting the arrows at the top of the Day View screen. You can use more than one line to describe an appointment.

Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.

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your as time a code

     - events color to file events in to hide them from select when creating a Did You Know? You can mark Did You Know? with Outlook on your PC, you can calendar categories. Each category has its own color. You can also private prying eyes. If you are synchronizing zone new event. Also, if you created appointments in Outlook that include more than one person, these person’s names appear when you synchronize with your handheld. You cannot edit this information on your handheld.

Hour list

Minute list

often.

Synchronize

That’s it. Your handheld automatically saves the appointment. Make sure you have a current backup.

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Did You Know? If you need to reserve a date before you know the details of the appointment, you can schedule an event without a start time.

Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines.

Open Day View:

. Select the Day View icon Press Calendar a. b.

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Tip You can change an event without a time to a scheduled appointment. Select the event description, select Details, select the Time box, and select the start and end times.

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A diamond appears in

NOTE Done the time column to show that the event doesn’t start at a specific time.

136

     . interval repeating a unusual

     Thursday in November of every year, see Scheduling —Tip To select intervals such as the 2nd Tuesday of every month or the 3rd event

Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team meeting, a monthly game night with friends, and annual events like anniversaries and holidays.

.

Press Calendar

NOTE date.

If you select Daily, a dialog box appears for you to select the end

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Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.

.

Press Calendar

Continued

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Tip To enter holidays such as Labor Day or Thanksgiving, select Month, enter 12 on the Every line, and then select Day as the Repeat By setting.

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Did You Know? You can reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23–6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25. Tip Need to enter an event that extends beyond midnight? Enter an end time that is earlier than the start time.

Scheduling an event that is longer than a day Reserve a block of time for events that span several days, such as a vacation, conference, training class, or an extended project.

.

Press Calendar

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Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location.

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Enter the note:

OPTIONAL [ & ]

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Open and menu

Options

Did You Know?

You can also set a preference to automatically include a time zone whenever you create a new event. the select Preferences. Select New events use time zones. Only new events created after the preference is set are affected.

Desktop software.

®  you have set on your handheld. on your handheld and the event location location primary primary the the Do not use times zones if you are synchronizing with Palm change Only events that have a time zone setting adjust when you change the primary time

IMPORTANT Desktop software does not recognize time zones.

] NOTE

Scheduling an event with a time zone ! Time zones work only if you are synchronizing with Outlook or Exchange ActiveSync. Palm Selecting a time zone when creating a new event allows you to travel and have your events automatically adjust to the time zone in your new location. When you schedule an event, set the time zone and the time the event occurs in the location of the event. The event automatically adjusts on your schedule based on When you travel, you can automatically adjusts on your schedule to the correct time according to the time zone of the new primary location. zone on your handheld. Events that do not have a time zone setting remain at their set time. [

0

.

Press Calendar Continued

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Time zone pick list

Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow.

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Managing your color-codes Each color code represents a category of events. You can assign each category a name and select which color you want to assign to it.

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     . Select the Day View icon Press Calendar Open Day View: a. b.

Continued

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The category name and its color-coded marker appear on the category list.

Done

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the

to show set Options

Did You Know? In Day View and Month View you can

Display the category list so that you can view all your events or just the events for a single color-code.

Assigning a color code to an event

.

Press Calendar

Done

In Agenda View and Day View the category marker next to the event is color-coded. In Week View and Month View the symbol for the event is color-coded.

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in your alarms

      in the instead of your customize settings Clock set

Did You Know? Did You Know?

Tip You can alarm Calendar Preferences dialog box. If you World Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. When you set an alarm, a little alarm clock appears to the right of the event description.

Setting an alarm

.

Press Calendar

Done

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     repeat, to change the alarm, category, Tip You can also use the Event Details dialog box location, and privacy settings.

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Apply your changes to only the selected instance of the Current repeating event.

Apply your changes to the selected event and all instances of the Apply your changes to the selected event and all past and future instances Future repeating event that occur at a later date. All of the repeating event.

Done

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by later . them them to

     Many people find it useful Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete. Tip to refer to old events for tax purposes. If you save an archive copy of your deleted events, you can refer importing

Deleting events If an appointment is canceled, you can delete it from your schedule. When deleting a repeating event, you can indicate you want to delete just the selected event, or to also delete other instances of the event. You can also delete all your old events that are before a selected time frame.

.

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Check the box to save an archive copy of the event on your

OPTIONAL [ & ] computer.

Delete only the selected instance of the repeating event.

Current

Delete the selected event Delete the selected event and all past and future instances of the repeating Future and all instances of the repeating event that occur at a later date. All event.

Done

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Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events.

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Press Calendar

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favorite background a

application.

® the use as

     Did You Know? Agenda View shows how many unread messages you have in the VersaMail Did You Know? You can Tip Press the Calendar button repeatedly to cycle through the four different views. photo for your Agenda View.

Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Viewing your appointments and tasks together Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due today. If there’s room on the screen, Agenda View also shows your schedule for the next dates that have events scheduled on them.

0

.

Press Calendar

NOTE

Continued

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•      View. schedule: Day in your it to view go Tasks. to to in it to go following appointment to the task of an a one Select Select Do •
  

Category marker

Location

No-time icon

Overdue task icon

Done

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Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date.

0

     . Select the Day View icon Press Calendar Open Day View: a. b.

Birthday

Day selector Alarm icon

No-time

Repeat icon Note icon

Event

Category

Continued

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•      a dialog the choose select to Details week, To the
       Go open color-code. same select to a the to or entry. schedule: in Details event day week, or text. daily next birthday the icon, note your another or the assign the view view Alarm view to the view to to previous to the icon, to icon marker following selector to icon Birthday day scroll Repeat Note category the to date. of the the the the the any Select arrows specific Select box. Select Select Select Done Do • • • •
  

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Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again.

Viewing your weekly schedule Week View shows your schedule for an entire week. The time frames that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences.

Open Week View:

.

Press Calendar a.

•      a choose day the to in To later Go select or or location. earlier schedule: weeks, and scheduled weekly between View. description Day events your scroll in event day view view to the to to that week. selector to view arrows go to following week to event scroll selected the date the of the a an the any Select week. Select Select Select during Do • • •
  

Done

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Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again.

Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month.

Open Month View:

. Select the Month View Press Calendar a. b.

icon

•      Go select or month, next schedule: or previous monthly the View. to Day your scroll in view to month. day to that selector to specific go following month a to the date of the choose a any to Select Done Select To Do •
  

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Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again.

Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year.

Open Year View:

Year selector

. Select the Month View Press Calendar a. b.

icon

Select Year. c.

Scroll arrows

•      To Go select or screen. year, the next on or fit View. previous don’t calendar: that Month the in yearly to months a month view scroll see to to that to year. to arrows go following selector specific to year a scroll month the of the choose the a any Select Done Select to Select Do • •
  

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Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View.

Overlapping events

Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view. You can also choose alarm and start and end time settings.

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      to a

Theme select

Color

     If the text is difficult to see against your new background, hide the input area and View as possible. Tip different change the text color. Tip If you want to see the hours when you have nothing scheduled, as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day, or display as much of Day

Display the Category pick list doesn’t appear. Display the bars Show Category List category pick list. By default, the Show Time Bars that show the duration of an event and event conflicts.

Avoid scrolling and display only the time period with Display the category marker between the time and

Compress Day View scheduled events. Show Category Column description. The color of the category marker indicates which category the event is filed under. Continued

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Display the Category pick list doesn’t appear. Show events that Show Category List category pick list. By default, the Timed Events are scheduled for a specific time.

     Show events that repeat every day. Show events Untimed Events that are scheduled for a specific date, but not a specific time. Daily Repeating Events

164

Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots.

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     minutes, 10 minutes, Select the sound the alarm makes when it goes off. Select how many times the alarm sounds after the first time it Times, and 10 Times. Select how often the alarm sounds: Minute, 5 Alarm Sound Remind Me goes off: Once, Twice, 3 Times, 5 Play Every and 30 minutes.

166

     , check with

Outlook out the online Help in Outlook to learn how to use Calendar on your computer. Did You Know? Check out the Palm folder. It contains Desktop software

Tip (Windows) If you chose to synchronize Microsoft Mac Holiday Files folder in the various holidays that you can import into Palm on your computer.

, your email and calendar information

®  they do not update when you synchronize application;

If you use Microsoft Exchange ActiveSync VersaMail IMPORTANT

]

Working with Calendar on your computer ! synchronize directly with your info on your company's Exchange server. You must retrieve email and calendar updates from the your handheld with your computer.

[

•      View Year and View, them Month hiding View, and Week private View, events events as schedule Day Rescheduling alarms events events your with Scheduling Setting Deleting Marking Printing Working
  • • • • • •
  

     Desktop icon on the Windows desktop, Desktop icon in the Palm folder, and WINDOWS ONLY To open Calendar on your computer, double-click the Palm and then click Calendar on the launch bar. MAC ONLY To open Calendar on your computer, double-click the Palm then click Date Book.

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytunstene2 If you’re having problems .

Tips & Tricks Make your handheld uniquely yours. For great www Support with Calendar or with anything else on your handheld, go to www support

Related topics Click a link below to learn about these related topics:

Sharing

•      wireless Bluetooth using Outlook devices by and ™ devices Powered ® software Palm Bluetooth Desktop other other handheld Palm to to your with events events on Synchronizing Beaming Sending technology
  • •
  

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Managing Your Office Files

within managing from files and topics files

Creating Documents Related

In this chapter Office Opening

With its ability to store important information, your handheld lets you take your office with you—including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your handheld. You can keep updated copies of the files on both your handheld and your computer so that you can work on them in the most convenient location any time.

•      and go PowerPoint taking the on and by spreadsheets, you Excel, handheld with Word, productivity docs, your Manage on files Improve important presentations •
  

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. com

. dataviz

.

     The Documents on your computer called Documents To Go. Use Documents To Go to move or copy files to your handheld when you the Documents To Go icon on your computer and then click Help, or go www Tip application has a companion application synchronize. For complete information on this application, click to

     . synchronization Here are some of the capabilities of Documents: Creating and managing Office files The Documents application provides powerful editing and file management features for Office files on your handheld. What’s more, Documents makes it easy for you to share files between your computer and your handheld during

•      their your to in files it on PPT). save viewing attach or and and XLS, handheld for , (DOC, optimized messages your is email format on that native incoming their spreadsheet presentation to in Excel files or attachments PowerPoint document as or Word PowerPoint-compatible received Excel, a a files edit edit messages. Word, or format. or Office outgoing View Create native Create handheld. Open
  • • •
  

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to it

for

Add list

Favorites

You must install Documents To Go on your computer and handheld from the Tungsten™ E2 software installation CD. Insert the CD and follow the onscreen instructions for installing extra software. When you are working on a file, save it to your handheld or your expansion card by selecting Menu, selecting Save As from the File menu, and then selecting the location where you want to save the file. Do you have a file you are always viewing? easy access.

Before You Begin Tip Tip your

]

!

[

Opening files from within Documents In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your handheld.

Done

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com/ .

     . com palmOne . . dataviz tips, software, accessories, and more, visit . mytunstene2 .

Tips & Tricks Make your handheld uniquely yours. For great www Support If you’re having problems with Documents, click the Documents To Go icon on your computer, and then click Help, or go to www

Sending and receiving Office files as attachments to email messages

®

Related topics Click the link below to learn about these related topics: VersaMail

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Viewing Photos and Videos

      your video video videos and on or or photo and types a file photos photo photo media a a with photos topics

In this chapter Supported Viewing Organizing videos Personalizing Copying Deleting Sharing Working palmOne™Media computer Related

     a select for your add . entry background

Contacts the a as to

A picture may be worth a thousand words, but what happens when you have lots of pictures—or videos—that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Solve both problems with palmOne™ Media. Media features easy viewing and organization of still photos and videos. You can keep your favorite photos right on your handheld; photos Favorites and Applications views and Agenda View in Calendar; even photo

Benefits

• favorite photos video and your from and videos far places photo be or multiple Never people Simplify organization Store
  • •
  

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Did You Know? If you view a photo in a popular format from an expansion card inserted into your handheld’s expansion slot, the photo remains in its original format.

     Desktop software, it is saved on your (sold separately) inserted into the expansion slot. ® card On a Windows computer, Windows Media Player, DirectX, or Apple QuickTime, is Desktop software, add the video, and then synchronize to send the video to your handheld.

® NOTE

Supported file types You can copy a photo or video from your computer and save it directly on your handheld or on an expansion You can view photos in popular formats such as JPG, BMP, TIFF (uncompressed), and GIF on your handheld. On a Windows computer, when you copy a photo in a popular format to your handheld using the Media desktop application from within Palm handheld in its original format. If you copy a photo in a different format, it is saved on your handheld in JPG format. On a Mac computer, all photos you copy by dragging them onto the Send To Handheld droplet icon are saved on your handheld in JPG format. To view a video on your handheld, on a Windows computer, open Media from within Palm On a Mac computer, drag the video to the Send To Handheld droplet, and then synchronize. The video is converted to a format your handheld can play and is optimized for viewing on the handheld. Note that due to numerous video formats available for both Windows and Mac computers, not all formats can be converted to a format that’s viewable on your handheld. If you can’t open and view a video in the desktop Media application on a Windows computer, you won’t be able to view the video on your handheld. required for Media to play videos that have been prepared for playback on your handheld. If you do not have one of these applications on your computer, you can use the link on the software installation CD to download Windows Media Player. (Download requires Internet connection; additional fees may apply.)

0

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View miniature preview versions of your photos and videos. View names and dates of photos and videos on your handheld or an expansion card. View all photos and videos in an album, automatically one after another.

Viewing media You can view photos and videos in the following ways: Thumbnail List Slide show You can easily see a full-screen view of a photo or play a video by selecting the photo or video from the Thumbnail or List View. You can also rotate the orientation of the photo, zoom in to view a magnified portion of a photo, and view or edit detailed information about a photo or video.

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Tip Can’t remember what album your photo or video is in? Select All. Tip Quickly switch between thumbnails of photos on your handheld and photos on an expansion card by selecting the icons in the upper-right corner of the screen. The icons appear only if there is an expansion card inserted into the expansion slot.

in the lower-left If the Thumbnail View is not displayed, select Thumbnails

corner of the screen.

Icons

Select a photo or video to view

Tap on the photo or video to return to the selection screen

Continued

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Did You Know? When a photo is zoomed out, the size of the photo appears above the Rotate and Send icons. You can also select Done in the zoomed-out view to return to the Thumbnail or List View.

Done

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Tip If a photo is larger than your handheld’s screen— either because of its original size or because you have zoomed in—tap and drag with the stylus to view different parts of the photo.

Done

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     Options the next item appears by , selecting Options, selecting Preferences, and then selecting a time interval from the Slide Show Delay pick list. The default is 3 seconds. Did You Know?

Tip You can set how long a photo is displayed in slide show mode before the opening menu In a slide show, videos play through in their entirety before the next item appears.

Viewing a slide show By default, both photos and videos in an album are displayed during a slide show. To view photos only, select Preferences from the Options menu, and then uncheck the Show videos in Slide Show box.

0 0

and select Photos & Videos

Favorites to

Go

In the Thumbnail or List View,

select Slide Show

Done

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,

You can also rotate a photo by pressing Down on the 5-way to zoom the photo out and then selecting Rotate at the bottom of the screen. If you receive a message that the photo is too large to rotate on your synchronize Desktop software.

Tip Tip handheld, and then open and rotate the photo in Palm Synchronize again to send the rotated photo back to your handheld (Windows only).

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the

and opening menu

You can also view details for an entire album— including last date changed, number of items in the album, and size—by selecting Album Details.

Tip Album Tip Select the scroll arrows at the bottom of the Media Details screen to view other photos in the album.

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copy

     Album the stored on an expansion to an album that is on the To rename or delete an open and select Manage Albums. Select the album you want, and then select Rename or Delete, depending on what you want to do.

Tip If a photo is stored on your handheld, you can add it only to an album located on the handheld. Likewise, if a photo is card, you can add it only same card. Use the feature to move a photo from your handheld to a card and vice versa. Tip album, menu

Organizing photos and videos You can organize your photos and videos in the following ways:

• albums. those in albums. videos and between View. photos or List your within the in place videos videos and and albums and photos photos Create Move Sort
  • •
  

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Tip Drag the stylus across multiple photos and/or videos to add or remove them all at once. Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo or video is not deleted from your handheld or the expansion card.

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     From the To add or remove photos or videos from an existing album Thumbnail or List View, select the album you want from the pick list in the upper-right corner, and then select

video without a plus sign to add it to the album; select a photo or video with a plus sign to remove it from the album.

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Tip Move photos within albums to easily put the slide show of your child’s birthday party in the sequence you want.

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Select to move photo or video

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Tip You must be in an album to sort manually. If All is selected from the pick list, sorting does not work.

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Did You Know? You can create multicolored art: Select a color and draw on a photo, and then select a different color and draw some more. Each drawing keeps its original color. Tip Select the drawing tool button to change line size. Select the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; select Undo to delete text. You can use Undo only once to delete text for a given photo. If you need to delete text after using Undo, select Done and do not save the photo, and then open the photo and try again.

Personalizing a photo Use the drawing tool to add a personal touch to a photo.

0

and select Photos & Videos

Favorites to

Go

Draw anywhere on the photo using the stylus. Enter text in the field. Tap anywhere on the screen to open a text field Select a drawing color.

Drawing tool Text tool in a new location. Color button

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Saves the photo with drawing in place of the original photo with no drawing; the Replace Original original photo is lost.

Saves both the photo with drawing and the original photo with no drawing. You can enter a name for the new photo. You can also select the pick list to save the updated photo to a different

Save as New Picture album.

Saves only the original photo with no drawing. Returns to Draw on Photo screen.

Don’t Save Changes Cancel Done

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Album the

      , selecting Album, and then selecting Copy Album to Card or Copy Album to Handheld. Select the album you want, and then select Done when copying is complete. Tip Copy an entire album by opening menu

Copying a photo or video

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menu

Album the

Tip Delete an entire album by opening and selecting Album Details. Select the album you want, and then select Delete on the Album Details screen. Tip You can also delete a photo or video from the Media Details screen by selecting Delete on that screen.

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menu

Album the

Did You Know? desktop application Desktop Help for

You can also easily send photos and videos from the palmOne™ Media (Windows only). See Palm information. Tip You can also beam or send an entire album by opening and selecting Beam Album or Send Album.

to other Bluetooth devices videos and photos send wirelessly

      wireless technology to Sharing photos and videos You can easily share photos and videos with family and friends. Use your handheld’s built-in ® within range. You can also share photos and videos using any of the following methods: Bluetooth

•      to computer from or computer, devices. desktop ™ your message. Powered to Palm handheld email your an other . to to from video video video or or or synchronizing photo photo photo by a a a
  Attach eam
  B Copy handheld,
  • •
  

Sending a large number of photos or videos using Bluetooth technology or beaming NOTE can take a long time.

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Desktop software to learn how to use Media on your computer. The online

     ® Help includes info about the following topics: Working with palmOne™Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage photos and videos. Check out the online Help in Palm

•      photo a views enhance clip Details window or video wide and albums rotate, a titles List, videos into Media trim and pixels and the crop, or video 320 videos of view, create details or than Thumbnail, photos and the of videos parts to to video photo photos the and a larger shows and about Editor Editor to between your Photo Video photo notes photos videos slide photos Learning Using Using Editing Adding Printing Rotating Switching Creating Sorting Organizing
  • • • • • • • • • •
  

Desktop icon on the Windows desktop, There is no palmOne Media desktop application for Mac computers. To open Media on your computer, double-click the Palm and then click Media on the launch bar. NOTE

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Listening to Music

CD an on a to from files your on info RealPlayer

MP3 music card playlists song with handheld music topics computer your

In this chapter Viewing Working your

Transferring expansion Transferring to Playing handheld Managing Related

to save card

lets you play music on You need to purchase an SD expansion

® IMPORTANT

]

Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? RealPlayer your handheld. Simply transfer songs onto an expansion card (sold separately) and then listen through the built-in speaker or stereo headphones (sold separately). ! or MultiMediaCard your music files and play them on your handheld.

[

Handheld

Tungsten™ E2

Benefits

• MP3 mini-disc instead popular or cards the CD, in songs MP3, expansion DJ required own to separate tiny your CDs Listen format No player Carry of Be
  • • •
  

195

on your software ® the onscreen instructions

Before You Begin (Windows only) Install RealPlayer computer. Insert the Tungsten™ E2 installation CD and follow for installing extra software. You must install this software, even if you already have a version of RealPlayer installed on your computer. The version on the CD contains all of the components needed to transfer music files to your handheld. ]

!

[

software that comes with your handheld is compatible with the popular MP3

® audio file format. If your MP3 files are already on your computer’s hard drive, you need to transfer them to an expansion card to listen to them on your handheld. WINDOWS ONLY

Transferring MP3 files to an expansion card The RealPlayer

0

and then select RealPlayer

Favorites to

Go b.

IMPORTANT

]

!

[

Continued

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Select palmOne Handheld (Card)

Continued

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. com

. real

.

RealPlayer on your computer, go to the Help menu in RealPlayer or www

Tip For tips on using visit Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder on the card, and store your MP3 files in this folder.

Continued

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Do not press the sync button on your cable. RealPlayer is IMPORTANT

]

! transferring the files, so there’s no need to do anything.

[

Done

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Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder on the card, and store your MP3 files in this folder. Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag songs, and other files you want to transfer to your handheld, onto the droplet in the Dock.

minutes.

Done

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. card expansion your to files transfer to droplet

Handheld

To end

     Mac user, use iTunes, included with Mac OS X, to transfer music from a CD S If you are a Transferring music from a CD to your handheld If your songs are on a CD and you want to listen to them on your handheld, use RealPlayer on your computer to convert and transfer the files to your expansion card. NOTE to your computer. Then use the Music files should be imported in MP3 format. WINDOWS ONLY

0

Access the music CD from RealPlayer on your computer:

on your computer desktop. Double-click the RealPlayer icon a.

Continued

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for com

. real

     If you want to select only a few songs, click Deselect All and then check the box next to the songs you want to select. If you want to download songs from the Real apply), you need to special version of RealPlayer that is compatible with Real Music Store files. Go to . Tip Tip Music Store (U.S. only; additional fees may download and install a www information.

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. com

. real

. www

Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit

Prepare your handheld:

IMPORTANT

]

!

[

Continued

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Tip On your handheld, tap Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list.

Do not press the sync button on your cable. RealPlayer is IMPORTANT

]

! transferring the files, so there’s no need to do anything.

[

Done

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menu . the

and select

Options Open menu

     Preferences the continues playing. To set the period of inactivity,

Tip If RealPlayer reaches the period of inactivity you set before you exit the application, the screen turns off and the music open and select Preferences. Select an option from the Auto-powersave after pick list, and then select OK. If you exit RealPlayer, it turns off when it reaches the period of inactivity defined in Power Tip Want to stop playing music when you exit RealPlayer? Options Preferences. Uncheck the Enable Background Playback box, and then select OK.

Listening to music while using other applications on your handheld can cause delays in

Playing music on your handheld NOTE in the application's response.

•      list. the from song a select and Play. Songs tap tap song, song, play: to current different song the a a play play Select To To •
  

RealPlayer continues playing until it reaches the end of your list. It stops playing if you tap Stop or turn off your handheld.

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the

and select open menu

Tip For tips on using RealPlayer, Options Help.

Managing playlists You can create dozens of playlists with your favorite songs.

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Tip To quickly select all the songs in the list, select Select All. To quickly deselect all the songs, select Select None.

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Done

Your handheld plays the songs in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.

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Tap Add, check a song’s box, and then tap Done. Select a song and select the up or down arrow to move the song

Add a song Move a song up or down one slot.

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the opening and menu

Did You Know? You can also view song details by selecting Song Details.

Music

Viewing song info You can view details for the song that is currently playing.

0

and then select RealPlayer

Favorites to go

On your handheld,

• view: current a and different select play the a and list. to view Play. view Songs the song and and tap tap from a play play To song, To song, song Select •
  

Information icon

Done

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Working with RealPlayer on your computer WINDOWS ONLY Use RealPlayer on your computer to play and manage your songs. Check out the online Help in RealPlayer to learn how to use RealPlayer on your computer. The online Help includes info about the following topics:

• window RealPlayer the of media services parts the burning premium about media media and Preferences Troubleshooting Learning Finding Playing Saving RealPlayer
  • • • • • •
  

To open RealPlayer on your computer, double-click the RealPlayer icon on the Windows desktop.

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     . com/ com

.

.

     . real palmOne .

Tips & Tricks . www

Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www mytunstene2 Support If you’re having problems with Real Mobile Player or RealPlayer on your computer, go to

Related topics Click the link below to learn about these related topics:

Expansion Cards

• cards card expansion a removing cards of contents and expansion the Inserting Naming Viewing
  • •
  

     Synchronizing your handheld with your computer Using the Send To Handheld droplet Installing the RealPlayer software on your computer • •

Installing Synchronizing

Questions

Common

Answers to frequently asked questions about RealPlayer

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Managing Your Tasks

     list your on complete Tasks tasks as

      Tasks your your task task a a tasks with topics

Creating Organizing Deleting Customizing computer

In this chapter Marking Working Related

Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.

Benefits of Tasks

• priorities deadlines focused Set Track Stay
  • •
  

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      in to your private writing . characters as area

     2 organize by filing them into tasks If no task is currently selected, you can create a input Add a note to a task. Did You Know?

Tip new task by Graffiti® the Tip Select the Note button, enter the note text, and then select Done. You can tasks categories. You can also mark hide them from prying eyes.

often.

Synchronize you have a current backup.

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the your for customize sound

     Create a task and assign it a due date. A task must have a due date before you can set an alarm. You can in the Tasks Before You Begin Tip alarm tasks Preferences dialog box. ]

!

[

button.

Did You Know? When you set an alarm, a little alarm clock appears to the right of the task description.

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     . interval repeating a unusual

     Thursday in November of every year, see Scheduling —Tip To select intervals such as the 2nd Tuesday of every month or the 3rd task

Scheduling a repeating task—standard interval Repeating tasks are a great way to add tasks that happen over and over again, like taking out the trash every Thursday night or making monthly mortgage or rent payments.

button. Press the Tasks

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NOTE date.

If you select Daily, a dialog box appears for you to select the end

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Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.

button. Press the Tasks

Continued

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Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting.

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next

!)

Did You Know? Overdue tasks have an exclamation point ( to the due date.

Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see only certain types of tasks.

the open and select menu

Your Tasks Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings,

Tip Options Preferences. Tip Create a new category for tasks by selecting Edit Categories in the Category pick list.

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button. Press the Tasks

Displays tasks that are assigned to the selected category. Select the pick list in the upper-right corner to select a different category.

Category

Done

222

menu

     Options the tasks, and you can show or hide finished tasks. To change these settings, Tip You can set Tasks Preferences to record the date that you finish your open and select Preferences.

Marking a task as complete You can check off a task to indicate that you’ve completed it.

0

Done

Desktop software and Microsoft Outlook handle completed repeating tasks Desktop software checks off all overdue instances of the task, and Microsoft

®

Palm NOTE differently. Palm Outlook checks off only the oldest instance of the task.

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     to refer importing by later specific task by selecting the task, selecting Details, and then selecting Delete. If you save an archive copy of your deleted tasks, you can .

Tip You can also delete a Tip them them

Deleting tasks If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task, you delete all instances of the task. You can also delete all your completed tasks.

button.

Check the box to save an archive copy of the task on your

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     by later . them them to deleted tasks, you can Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your refer importing

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Did You Know? Calendar’s Agenda View also displays your tasks.

Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks.

0

button. Press the Tasks

Continued

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Replace the due date you assign to a task with the Display each task’s due date in the list (if you assigned one), and display an exclamation point next to each task that is overdue. Record Completion Date date you really complete and check off the task. If you don’t assign a due date to a task, the completion date still records when you complete the task. Show Due Dates

Show the priority setting for each task in the list. Show the category for each task in the list. Select a sound for the alarms you assign to your tasks.

Show Priorities Show Categories Alarm Sound Done

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     , check with

Outlook

(Windows) If you chose to synchronize

Tip Microsoft out the online Help in Outlook to learn how to use Tasks on your computer.

Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Desktop software to learn how to use Tasks on your computer. The online Help includes info Palm about the following topics:

•      categories window tasks or level, Tasks tasks private the priority of deleting hiding tasks parts tasks and categories date, and private list view due the to as task to by about editing, repeating tasks masking, tasks your how tasks Learning Entering, Creating Marking Showing, Assigning Printing Selecting Sorting
  • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop icon in the Palm folder, and then WINDOWS ONLY To open Tasks on your computer, double-click the Palm and then click Tasks on the launch bar. MAC ONLY To open Tasks on your computer, double-click the Palm click To Dos.

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Writing Memos

memo on a your in

      Memos editing memo memo a and a with memos list topics computer

Viewing Working

In this chapter Creating Moving memos Deleting your Related

Benefits of Memos

•      back hard-to-remember wirelessly to colleagues information but to your computer essential memos your on Store information Send Synchronize up it
  • •
  

Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories. From meeting notes to recipes and favorite quotations, Memos provides a quick and easy way to enter, store, and share your important information.

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to

Lookup

Phone

Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Tip Use quickly add a name and phone number to a memo.

saves the memo. Make sure often.

Synchronize you have a current backup.

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     size com/ the

. and click change in Memos to palmOne text

. the

     The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your handheld to a portable a variety of portable keyboards. Visit www mytunstene2 the Accessories link. You can Tip keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase Tip of enhance readability.

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Desktop

Did You Know? ® , and then

If you use Palm software for synchronizing, you can send a memo to your computer by synchronizing open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo.

Moving memos in your memos list You can move memos up or down in your memos list. For example, you might want to keep all memos on a certain topic grouped together.

and select Memos

Applications to

Go

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     by later . them them to deleted memos, you can Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your refer importing

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, check

so you can with

      Outlook on your (Windows) If you chose to memo and paste it into a new Word file in Documents

Tip synchronize Microsoft out the online Help in Outlook to learn how to use Notes on your computer. Tip You can copy the text of a handheld. Edit the text in Documents, save it as a Microsoft Word file, and then send the file to your computer by synchronizing view and edit it in Word.

Desktop software to learn how to use Memos on your

®

Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld. Check out the online Help in Palm computer. The online Help includes info about the following topics:

•      views memos memo memo memos private single a to hiding and stamp categories deleting list and private and the time into details as masking, between and memos copying, memos memos date memos memos memo Changing a Viewing, Editing Marking Showing, Printing Adding Organizing Sorting Sharing
  • • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop software from the Palm folder, and then WINDOWS ONLY To open Memos on your computer, double-click the Palm and then click Memos on the launch bar. MAC ONLY To open Memos on your computer, launch Palm select Memos.

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com/ com/

. .

     . palmOne palmOne . tips, software, accessories, and more, visit . mytunstene2 Support .

Tips & Tricks Make your handheld uniquely yours. For great www If you’re having problems with Memos or with anything else on your handheld, go to www support

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Writing Notes in Note Pad

     on note a

Pad

     Note editing note note a and a with topics computer

In this chapter Creating Viewing Deleting Working your Related

Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil, such as drawing a quick sketch. Note Pad gives you a place to draw freehand and take notes in your personal handwriting, which is even faster and more flexible than creating a memo on your handheld.

Benefits of Note Pad

• moment words alarms wirelessly set the you in thousand a when colleagues worth to information is reminders notes picture Capture A See Send
  • • •
  

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     , . You menu off screen Edit

- full the turned is

      Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the open and select Clear Note. Before You Begin Make sure writing cannot create or edit notes in Note Pad when full-screen writing is on. Tip title), ]

!

[

. private as them

Did You Know? Prevent others from viewing your notes by marking

Assign the note to a category by selecting the Category box corner, and then selecting a category.

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Options the

, selecting opening Preferences, and then selecting a sound from the Alarm Sound pick list.

Tip Change the alarm sound by menu

Setting an alarm

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Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title.

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the

select

Open menu,

Preferences, and then select the Sort by pick list.

Tip Sort the Note Pad list alphabetically, by date, or manually. Options If you sort manually, you can rearrange the list by dragging notes to another position in the list.

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the

Record

select the Open menu, opening and selecting Delete Note. deletion confirmation Preferences, and then uncheck the Confirm note delete box.

Tip You can also delete a note by menu Tip Want to get rid of those messages? Options

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     Desktop software to learn how to use Note Pad on ® your computer. The online Help includes info about the following topics: Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm

• window notes views Pad Preview Note notes private the and of deleting titles note hiding List parts and and a private and the the for details alarm as masking, between about copying, notes notes notes notes note an Learning Viewing, Editing Setting Marking Showing, Printing Changing Sorting Sharing
  • • • • • • • • •
  

Desktop icon on the Windows desktop,

WINDOWS ONLY To open Note Pad on your computer, double-click the Palm and then click Note Pad on the launch bar. MAC ONLY To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.

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Making Bluetooth Wireless Connections

-  a web for to built the the

Bluetooth and devices with wireless Bluetooth

Bluetooth connection connection do ® a a a email synchronization network

I basic trusted up up up advanced topics connection can

Bluetooth

Bluetooth

In this chapter Accessing Bluetooth Setting Bluetooth Creating

What in technology? Entering settings Setting phone with Setting Setting features Related

Benefits of your handheld’s Bluetooth wireless technology

• to to phone or share synchronizing to Bluetooth messages by devices your email clutter other web to or cable to text the wirelessly Connect send access Reduce wirelessly Connect files
  • •
  

      wireless technology. Need Your handheld helps keep your world appointments, and so on. Now your the world—wirelessly, using ® organized by storing contact information and documents, recording handheld can actually connect you to Bluetooth to make a phone call? Tap the number in Contacts, and your mobile phone begins dialing. How about browsing the web or sending an email message from your handheld—without a cable? Your handheld’s built-in Bluetooth functionality helps you easily set up wireless connections to a number of devices so you can enjoy the convenience of cable-free connectivity.

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»

Technology

®

Key Term Bluetooth that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other.

files send

. html

wireless .

® com/us/support/downloads/phonelink Imagine your desk and workstation without Wouldn’t it be great if you could

. palmOne

.  or print wirelessly on a Bluetooth printer? Use the built-in Bluetooth wirelessly http://www photos as

What can I do with the built-in Bluetooth technology? Connect to your Bluetooth phone to send text or email messages or to access the web. Whether you access the Internet or send text or email messages once a week or constantly throughout the day, wireless connectivity means that you can go online anytime by connecting by means of your mobile phone or your laptop connected to the Internet. For a list of compatible phones, go to Reduce cable clutter by synchronizing wirelessly. cable clutter. Bluetooth wireless technology on your handheld replaces many of the connecting cables with a wireless connection for tasks such as synchronizing. Connect to other devices to share files wirelessly. such wireless technology to set up connections to devices within approximately 30 feet of your handheld. What types of connections can I make? With Bluetooth wireless technology, you can make connections using the following types of devices:

•      pair mobile carrier. trusted a computer’s use wireless computer. a desktop Point. To your form phone. to printer, your Access high-speed connect or through LAN mobile a phone. your with handheld link Bluetooth to mobile wirelessly, a as a account your to an account, connect to such for computer email connection account, up connect your device your sign a email or with Bluetooth access ISP establish an messages, or or your text handheld or another Internet Internet dial your must receive with the connection the files device. you and browse access send synchronize share that To network To phone, To To To with
  • • • •
  

Before You Begin Any device you connect to must also be a Bluetooth device with Bluetooth features enabled. Check the user guide that came with the device for information on how to enable the Bluetooth features. ]

!

[

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      Bluetooth device. You are When the Bluetooth setting is off, other users cannot discover your handheld. When your handheld and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you When your handheld is on, Bluetooth is on, and the any

What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results. After you find the devices you are looking for, you can select the devices with which you want to connect. The Bluetooth application on your handheld can be turned on and off, and the application has a Discoverable setting that can also be turned on and off. The following is a description of setting combinations and the resulting discovery states: Bluetooth Off: This is similar to locking your door with a dead bolt and a security chain, and disabling the doorbell. When Bluetooth is off, you cannot access the Discoverable setting. Bluetooth On and Discoverable No: have previously formed a trusted pair. This is similar to locking your door with a dead bolt and disabling the doorbell, but any friends who already have the key can enter. By default, the Discoverable setting is enabled when Bluetooth is on. Bluetooth On and Discoverable Yes: Discoverable setting is set to Yes, you can receive connections from automatically connected with devices with which you have previously communicated, but you can refuse invitations to connect with unrecognized devices. This is similar to locking your front door with a dead bolt and enabling the doorbell. Friends who already have the key can enter freely, and if someone without a key rings the bell to request a connection, you can choose to open the door or ignore the request.

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»

Setting

Key Term Discoverable that allows other devices to find and connect with your handheld using Bluetooth wireless technology. If your handheld is not discoverable, other devices cannot find it to make a connection. Your handheld must be on in order to be discoverable.

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com/us/ to

. html palmOne .

If you have an IR phone, http:// .

Before You Begin you must download the Phone Link application from the web. Go to www support/downloads/ phonelink download the software. ]

!

[

To set up a phone connection, you must have a GSM or GPRS mobile phone IMPORTANT

]

Setting up a Bluetooth phone connection ! enabled with data services. You can form a trusted pair between your handheld and your mobile phone. Once you have set up the trusted pair connection, you automatically connect to your phone when you want a Bluetooth connection.

[

»

Two

Key Term Trusted pair devices—for example, your handheld and your mobile phone—that can connect to each other because each device can find the same passkey on the other device. Once you form a trusted pair with a device, you do not need to enter a passkey to connect with that device again.

and select Bluetooth

Favorites to

Go

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Tip If you receive a message that your phone is not ready to accept a connection, check to make sure that your phone is prepared to make a Bluetooth connection. See the instructions included with your phone.

. html

. com/us/support/downloads/phonelink

. palmOne

.

If the phone does not appear on the list, check for phone compatibility at http://www

Select phone

Select if your phone does not appear

Continued

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»

Like a

Key Term Passkey password, the passkey is a security measure. Connections can happen only between your handheld and a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your handheld and on your phone.

IMPORTANT

]

!

[

You must enter

     in order to connect to your phone. Select OK. the same passkey on your handheld and your mobile phone b.

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»

Acronym for

Key Term GPRS General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 6 only if you have a GPRS account for your mobile phone.

• set use only from text be to finished to network send 7. want have want begin step connection numbers or you You to to if you . if network: Yes Go No phone phone handheld a dial with Select setup. Select your to your messages setup. Determine up •
  

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Tip Contact your ISP (for example, AOL or Earthlink) if you are not sure about one or more of the items to enter in step 8.

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web the browse

. messages

You now have set up your phone connection to email and send and receive

254

      on your handheld before you can send or receive email account email an up Bluetooth functionality must be turned on if you want to use wireless features. You set Accessing email and the web with Bluetooth After you set up a connection with a mobile phone, you can send and receive email or browse the web wirelessly using this connection. NOTE must also messages.

Bluetooth

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»

in

URL a

in the application, enter

Way of Send ® and the web browser or select a connection is automatically initiated with the last used service.

Key Term Service connecting to a mobile phone to send information wirelessly, for example, through a high-speed (GPRS) carrier or a dial-up account with an Internet service provider (ISP). Tip When you Get VersaMail

Done

or to messages email receive and send

. web the

You are now ready to browse

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Tip After the first time you set up a connection and wirelessly synchronize with a computer, you can synchronize with that computer at any time by choosing its device name from the Service pick list and tapping Connect.

Setting up a connection for Bluetooth synchronization

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® Manager on your computer in the onscreen instructions (see step 4 in this procedure), click the HotSync Manager icon on the taskbar in the lower- right corner of your

Tip To open HotSync computer screen. Tip Remember that Bluetooth devices generally must be within 30 feet of each other to communicate.

If your computer did not show up on the discovery results, select Find More to search again.

to synchronize your handheld with your computer. Select HotSync c.

Now you can easily synchronize your handheld with your computer wirelessly.

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and select Prefs

Applications to

Go

Continued

259

Tip Just as it is safer to use different personal identification numbers (PINs) for different bank accounts, your passkeys are more secure if you use a different passkey for each device with which you want to connect—one passkey for a connection to a phone, a different one for a connection to a computer, and so on. Just remember that you must enter the same passkey on your handheld and on the device with which you want to connect.

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Synchronize your handheld with your computer:

and select HotSync

Applications to

Go a.

Select HotSync c.

Now you can easily synchronize with your computer wirelessly. Done

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Before You Begin You must get the passkey, username, and password for the LAN from the system administrator. ]

!

[

»

local refers

LAN

Acronym for .

Key Term LAN area network to a local network that connects computers located in your home or business.

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Did You Know? When your handheld and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you have previously communicated.

as trusted devices, you may want to set up other computer

and phone