User Guide

Inc. All

userguide/

-com/lifedrive

. palmOne

.

     Inc. assumes no responsibility for any damage or loss caused by deletion of www Inc. All rights reserved. Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. Inc. assumes no responsibility for any loss or claims by third parties which may arise through the Please read the End User Software License Agreement with this product before using the Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you Desktop software from

IMPORTANT ®

]

Copyright and Trademark © 2005 palmOne, palmOne, Addit, Blazer, Graffiti, HotSync, LifeDrive, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc. and uses the Wi-Fi wireless technology trademark under express license from the Wi-Fi Alliance. Pocket Tunes is a trademark of NormSoft, Inc. WiFile is a trademark of Hands High Software, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP. Disclaimer and Limitation of Liability palmOne, palmOne, use of this software. palmOne, data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. ! accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm can download Palm

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xxi xxi xxii xxii xxii xxiii ......1

Computer Your and Device Setting Up Your

     Step-by-step instructions 1: Table of Contents About This Guide Tips for viewing this guide What’s in this guide? Links Sidebars Chapter

25 26

Using the power switch Using the status bar

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54 55 56 57 57 57 58

2 writing

Entering Information on Your Device ®

Finding information 4: How can I enter information on my device? Writing in the input area Using full-screen writing Related topics Chapter Entering information with Graffiti

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84 85 88 91 92 93 94 98 98 100 101 Using LifeDrive Manager Transferring information using the LifeDrive Manager icon Transferring information using the LifeDrive Manager window Renaming a file or folder Deleting a file or folder Deleting sync items from your computer when they are deleted from your device Using Drive Mode Synchronizing information Doing a full sync Synchronizing using the cable Synchronizing using LifeDrive Manager

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130 131 132 135 136 137 138 139 140 141 142 144

Managing Your Contacts

Related topics 6: Adding a contact Entering additional contact information Selecting contact field types Defining custom fields Selecting a contact as your business card Copying contact information into multiple contacts Locating a contact on your list Deleting a contact Customizing the Contacts list Making connections from Contacts

Chapter

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144 146 147 149 150 151 152 152 154 156 157 159 160 162 163 164 166 167 168 170 170 172 173 173 175 177 178 179 180 180 181 184 186 187

Managing Your Calendar

Using Quick Connect Customizing Quick Connect settings Using Tap-to-Connect Working with Contacts on your computer Related topics 7: Scheduling an appointment Scheduling an event without a start time Scheduling a repeating event—standard interval Scheduling a repeating event—unusual interval Scheduling an event that is longer than a day Entering a location or a note for an event Scheduling an event with a time zone Color-coding your schedule Managing your color-codes Assigning a color code to an event Setting an alarm Rescheduling an event Deleting events Deleting a specific event Deleting all your old events Checking your schedule Viewing your appointments and tasks together Viewing your daily schedule Viewing your weekly schedule Viewing your monthly schedule Viewing a yearly calendar Finding events that overlap Customizing display options for your calendar Setting alarm and time options Chapter Scheduling events Customizing your calendar Working with Calendar on your computer Related topics

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188 189 190 191 192 193 194 198 200 202 205 205 207 209 210 210 212 214 215 216 217 218 219 221 223 224 224 230 233 233 235 236

Your Microsoft Office Manager Viewing Your Photos and Videos Managing Your Camera Card Media Listening to Music

8: 9: Viewing a slide show Rotating a photo Organizing photos and videos Organizing photos or videos into albums Moving a photo or video within and between albums Sorting photos and videos Personalizing a photo Drawing on a photo Adding audio to a photo Copying a photo or video Deleting a photo or video Sharing photos and videos Related topics 10: 11: Creating a playlist Playing songs from a playlist Editing a playlist Chapter Creating and managing Office files Opening files from within Documents Related topics Chapter Reformatting files and copying supported file types Viewing photos or videos Viewing and editing photo or video details Chapter Copying photos and videos from your camera card Viewing photos or videos Related topics Chapter Benefits Transferring music from a CD to your device using Rhapsody Managing playlists

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238 239 239 240 241 242 243 244 245 246 247 249 251 252 253 253 254 255 257 258 259 260 261 262 263 264 265 266 267 268 269 271

Managing Your Tasks Writing Memos Writing Notes in Note Pad

Deleting a playlist Customizing your player Turning off the screen Setting background preferences Flashing the LED when the pTunes console is turned off Working with Rhapsody on your computer Related topics 12: Creating a task Setting an alarm Scheduling a repeating task—standard interval Scheduling a repeating task—unusual interval Organizing your tasks Marking a task as complete Deleting a specific task Deleting all your completed tasks 13: Moving memos in your memos list Working with Memos on your computer Related topics 14: Choosing the pen and paper (background) colors Setting an alarm Chapter Deleting tasks Customizing your Tasks list Working with Tasks on your computer Related topics Chapter Creating a memo Viewing and editing a memo Deleting a memo Chapter Creating a note Viewing and editing a note

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272 273 274 275 276 276 278 281 283 285 285 287 288 289 290 290 291 292 298 302 304 310 ...311 312 312 313 314 315 320 322 327 329 wireless technology?

wireless technology? Wireless Connections ®

®

Wireless Connections ®

®

Recording Voice Memos Making Wi-Fi Making Bluetooth

     15: Creating a quick voice memo using the application button Creating a longer voice memo using the pause control Saving a voice memo to another location Automatically storing all voice memos on an expansion card 16: Accessing email and the web with Wi-Fi Setting up a Wi-Fi device-to-device network Related topics 17: What can I do with the built-in Bluetooth What types of connections can I make? What is device discovery? Entering basic Bluetooth settings Setting up a Bluetooth phone connection Accessing email and the web with Bluetooth Setting up a connection for Bluetooth synchronization Setting up a connection to a Bluetooth network Creating trusted devices Deleting a note Working with Note Pad on your computer Related topics Chapter Creating a voice memo Listening to a voice memo Setting an alarm for a voice memo Storing voice memos Related topics Chapter What can I do with the built-in Wi-Fi What types of connections can I make? Wi-Fi signal strength indicator Setting up a Wi-Fi network connection Setting up a connection for Wi-Fi synchronization Chapter

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370

Setting preferences for getting messages

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409 411

Turning filters on and off Editing or deleting a filter

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434 435 436 437 440 442 443 445

Sending and Receiving Text Messages

Updating Calendar events when you delete a Microsoft Exchange ActiveSync account Related topics 19:

Chapter Creating and sending a text message Receiving and viewing a text message Editing a draft text message Setting advanced messaging features Related Topics

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446 447 447 448 449 450 451 451 451 452 454 454 455 456 457 459 459 460 461 461 462 463 464 464 465 465 467 468 468 469 470 471 473 475 476

Browsing the Web fields

20: Accessing a web page Accessing a web page using the action bar Accessing a web page using the address field Using a password to access a web page Finding information on a web page Quickly jumping to a page Following a link Returning to your home page or a page you recently visited Changing how you view a page Bookmarking your favorite pages Adding a bookmark Viewing a bookmarked or saved page Editing information about a bookmark or saved page Arranging the bookmark list Disconnecting from the Internet Connecting to the Internet Downloading a file Saving a web page Viewing a saved file Sending email by means of an Internet email account Changing your home page Changing your start page Changing how images are downloaded Setting whether to automatically complete web addresses and form Allowing websites to remember personal information Clear Cookies and cache preferences Setting preferences for using a proxy server Setting whether to accept JavaScript Chapter Disconnecting from and connecting to the Internet Downloading files and pages Communicating with other users Changing your home and start pages Setting advanced browser options Related topics

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477 478 478 479 480 481 481 482 483 484 485 486 486 488 489 490 490 491 491 493 494 495 496 497 498 500 500 501 502 504 504 505

application

®

technology

Dialing Phone Numbers from Your Device Sharing Information ® Managing Your Expenses

21: Entering a number Redialing the most recently used number Dialing a number from the Call History List Adding a speed-dial entry Dialing a number using speed dial Editing a speed-dial entry 22: Sending information from within an application using Bluetooth Sending a category using Bluetooth technology Sending an application using Bluetooth technology Using the Send command with the VersaMail Using the Send command with SMS Beaming information from within an application Beaming a category Beaming an application 23: Customizing the currency pick list Presetting the currency symbol Creating a currency symbol Deleting an individual expense Deleting an entire category of expenses Chapter Dialing a number Using speed dial Related topics Chapter Using the Send command Beaming Other ways of sharing information Related topics Chapter Adding an expense Choosing currency options Deleting expenses

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531 533 536 ...537 538 539 540

Using Categories to Organize Information

     26: Adding a category Encrypting your information Limiting the number of password attempts Related topics Chapter Renaming a category Deleting a category

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541 541 543 544 545 546 547 547 548 550 551 551 553 554 555 556 557 558 559 559 560 563 565 565 567 568 569 570 572 572 574 576 578

Managing Clock Settings Customizing Your Device

Placing information in a category Placing an entry in a category Placing an application in a category Viewing information by category Related topics 27: Checking the current date and time Setting the primary location Setting the date and time for the primary location Choosing secondary locations for other time zones Modifying the locations list Adding new locations Deleting a location Setting the alarm clock Responding to the alarm clock 28: Customizing Favorites View Changing the background photo in Favorites View Changing entries in Favorites Customizing Applications View Making the screen easier to read Changing the screen fonts Adjusting the brightness Changing screen colors Changing handedness orientation of the screen Assigning a button to your frequently used applications Setting the date and time Selecting a location Resetting the date and time Selecting formats for dates, times, and numbers Chapter Changing the clock display Related topics Chapter Customizing the way you enter information

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578 579 581 583 584 585 586 587 587 589 589 592 596 597 597 600 601 603 604 607 608 608 610 611 612 613 614 614 615 616 617 618 619 620

2 strokes

® Expanding Your Device

Customizing the input area Customizing Graffiti Setting up ShortCuts Changing ShortCuts Correcting problems with tapping Entering your owner information Conserving battery power Selecting power-saving settings Connecting your device to other devices Changing the preset connection settings Creating your own connection settings Connecting your device to a mobile phone Customizing network settings Setting up a service profile Connecting to your service Adding details to a service profile Deleting a service profile Creating login scripts Adding plug-in applications Setting up a VPN Setting up a VPN account on your device Establishing a VPN connection Ending a VPN connection Related topics 29: What type of expansion cards can I use? How can expansion cards help me? Opening an application on an expansion card Opening files on an expansion card

Selecting sound settings Chapter Removing an expansion card Inserting an expansion card Viewing card information Renaming a card

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630 632 633 633 635 639 639 641 647 649 650 651 651 651 652 653 653 655 658 659 661

Common Questions

31: Moving around Synchronizing Camera Companion

Restoring your information after a hard reset Related topics Chapter Setup Device Entering information LifeDrive™ Manager/Drive Mode Calendar Memos Note Pad Media Pocket Tunes™ Tasks Connecting wirelessly The VersaMail® application Privacy Sharing Problems with incompatible applications

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664 664 665 666 672

Getting Help

32: Self-help resources Product Regulatory Information

Chapter Technical support Index

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This guide tells you everything you need to know about your device: the things you’ll do every day, the advanced features that let you get the most out of your device, and the things that make your device not only useful, but fun. Tips for viewing this guide Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe Reader:

About This Guide

To magnify the page, click the magnifying glass •

or magnifying glass) over the page, and click repeatedly. Click Previous View (

depending

on your version of Reader) to return to the original view. Click an entry in the Table of Contents or Index to go directly to that section of the guide.

•

depending on your or If you click a link and go to a page, in the guide click Previous View ( version of Reader) to return to the page you were on before you clicked the link. •

• your of Edit drop- page). of in the bottom of to Links the page printed go Web at first instead (the Reader browser, Open shown the 18 the OK. print page web In number to not Adobe your click in in Capture. then page example, page), open or and file file Web For may Reader the (the use 41 in select Browser, page to number. page the open then Web sure page and In be select page, pages or print, printed web to a whether Acrobat the Manager,” to Preferences, not In go specify page(s) Mobile and select either the screen, link To a Reader, select “Your selecting 2, click browser. in list, computer you If web menu down When your Chapter •
  

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What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions:

Continued Done

Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You’re done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading check the following or preceding sections for the other. Sometimes, there is no Mac counterpart for a Windows procedure or text; this feature is not available to Mac users.

IMPORTANT OPTIONAL NOTE

]

! [ & ] WINDOWS ONLY MAC ONLY Links

[

     Links on the first page of each chapter that send you to a specific section. Links that appear as underlined words in body text and in sidebars take you to other sections of this guide. Links also appear in the following sections: In this chapter

Related topics

Links that send you to other topics in this guide to learn about more things you can do with an application or feature.

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Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. ]

Sidebars !

[

Did You Know? An interesting fact about the topic being described; may include a link to more information. Key Term A technical term related to the topic being described. The term may appear in this guide or only on your device. Tips & Tricks A pointer to a website where you can obtain general information about your device and learn the latest tips, tricks, and more. Support A pointer to a website where you can find help if you experience problems with a specific feature or with your device.

»

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Computer Your and Device Setting Up Your

     device your your time your application your on first computer box? another profiles the to the your requirements software topics

     Charging Turning Connecting in for Installing to user

1: 2: 3: 4:

In this chapter What’s System Step Step device Step software Step device Switching desktop Using Related

Benefits

• away device use right your optimal device between for your link device using a computer your Establish your up Start and Set
  • •
  

Congratulations on the purchase of your new LifeDrive™ mobile manager from palmOne! You’re about to discover so many things about your device that will help you better manage your life and have fun, too. As you become more familiar with your device, you’ll probably personalize the settings and add applications to make it uniquely yours. While you’re likely to get years of enjoyment from your device, it takes only four easy steps to get up and running.

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»

Desktop software

Key Term Palm The software that lets you enter, update, review, and synchronize information on your computer.

What’s in the box?

LifeDrive™ mobile manager from palmOne

Pouch AC charger

Desktop software and other applications you need to set up Desktop software, your desktop computer must meet these

®

System requirements The installation CD contains Palm and use your device. To use Palm requirements: WINDOWS ONLY

• systems: operating software) software) Desktop Desktop following Palm Palm the of install install one to to and rights rights recommended) later, (64MB or administrator administrator RAM processor later II or available (requires (requires 5.0 Pentium 2000 (MB) XP a Explorer with megabyte PC Windows Windows A • Internet 32
  • • •
  

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•      device your with came that CD the from software device) Desktop your Palm space with disk installing hard port USB (included for available cable drive available sync DVD or 170MB One USB CD
  • • •
  

MAC ONLY

•      software) device your Desktop with Palm came install that CD to the rights better or from 600 processor X software administrator 800 PowerPC of device) Desktop a (requires resolution your Palm with space 10.3 with or disk screen installing compatible 10.2 port hard (included for or version RAM supports USB drive that cable X, total available sync DVD computer OS available or Mac Mac 128MB 190MB Monitor One USB CD
  • • • • • • •
  

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Before You Begin If you’re upgrading from another Palm Powered™ device, synchronize your old device with your old desktop software. Tip After the initial charge, charge your device at least half an hour every day. ]

!

[

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care

of your proper handling

     Also take a minute to learn about Tip and device.

What you should know about your device’s battery While your device is charging, take a minute to learn about the battery:

The memory on your device is designed to store your information even if the battery NOTE becomes drained to the point that you cannot turn on your device. When you recharge your device, all of your existing information, both in program memory and on the hard drive, should appear.

•      Drive hour one using to when use. interval in outlet not time the . power when set a time. accident into by of functionality messages, on plugged Fi period - email turning use. Wi following: in charger and . the from not AC extended retrieve slot of when the an card any device to for . promptly. doing . your technology setting playback alerts automatically expansion by brightness connected wireless to off Companion life - prevent video cancel the
       Sync of screen Auto to or device or battery Camera to Bluetooth use the the Auto often.
       Keylock music your or off djust se using less Minimize A Reduce U Stop Keep Mode Respond Turn If or Conserve • • • • • • • • •
  

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Before You Begin Be sure to fully charge your device, as described in the preceding procedure. Tip After you set up your device, review the Quick Tour on your device and take the tutorial on the software installation CD to learn the basics. ]

!

[

Step 2: Turning on your device for the first time

0

Done

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Did You Know? Desktop Did You Know? if they want to

When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm software, all of your information transfers automatically to the new software. Tip Take the interactive tutorial on the CD to learn how to create an appointment; set up your device’s features for photos, video, and music; and more. IT managers can set up a profile install the same set of information on several devices.

Done

During installation, you’re asked to connect your computer to your device. See Step 4.

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.

your

Inc. applications update party

     If the Select User dialog box appears during synchronization, select the username of the device you want to synchronize, and click OK. Third-party application A software program that runs on a Palm Powered™ device but is not created or supported by palmOne, synchronize, you may need to -Tip Key Term Tip If you have problems with your new device after you third

for the first time. sync full a do Be sure to do a full sync of the info on your device at least once a day so that IMPORTANT

     ] Step 4: Connecting your device to your computer During installation, you connect your device to your computer and Synchronizing simply means that any information you enter in one place (your device or computer) is automatically updated in the other. ! you always have an up-to-date backup copy of this info on your computer.

[

»

0

Continued

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Done

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      application to synchronize email on your device with Desktop software at that time. But if Microsoft Outlook already contains all If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and ® Desktop software. NOTE Desktop software.

Switching to another desktop software application WINDOWS ONLY During installation, you chose a desktop software application to synchronize with your device. You may have chosen Palm of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your device synchronizes with Outlook instead. You can also change from Outlook to Palm Memos is synchronized with the corresponding application in Outlook. (Memos is called Notes in Outlook.) You can also set up the VersaMail email in Outlook. Other info, such as voice memos and notes, is synchronized with info in Palm

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Using user profiles

Only IT managers may need to use user profiles for their company. If you are not an IT SKIP manager, you can skip this section.

Devices that are synchronized with a user profile must be either new devices that have . reset

Suppose your sales organization wants to distribute two dozen devices that all have a common install this information before the devices are distributed to employees. When the employees synchronize for the first time, this common information becomes part of their user-specific NOTE company phone list, a set of memos, and several key applications. A user profile can be created to information. A user profile enables you to install the same information onto multiple devices before each device is individualized with a unique username and user-specific information. A device that has a user profile installed can be given to anyone, because the device is not yet identified by a unique username. When the new user synchronizes for the first time, he or she gives the device a unique username. never been synchronized or devices that have had their usernames and information removed by a hard

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to importing

Tip Save time by quickly add information to a profile.

Creating a user profile WINDOWS ONLY

0

Done

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Synchronizing with a user profile WINDOWS ONLY

0

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Done

     Desktop software prompts you or the user to assign a username to the device. The next time you or a user synchronizes that device, Palm

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Done

     Desktop software prompts you or the user to assign a username to the device. The next time you or a user synchronizes that device, Palm

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com/ com/

. .

     . palmOne palmOne . software, accessories, and more, visit . mylifedrive Support .

Tips & Tricks Make your device uniquely yours. For great tips, www If you’re having problems with setup or anything else on your device, go to www support

Related topics Click a link below to learn about these related topics:

Info

Mobile anaging our

Y Manager M

Keeping your device from turning on accidentally

• Microsoft or device specific or technology a your for software Bluetooth information information from Desktop built-in applications CD Palm synchronize the the to synchronize deleting from with device using network to and setting your not display device to software information computer wirelessly on or your company’s screen Auto-off your whether the additional application the on capabilities your applications Synchronizing Outlook Synchronizing Wi-Fi Using Choosing application Adding Installing Viewing Adjusting Reducing
  • • • • • • • •
  

Answers to frequently asked questions about setup

Customizing

Questions

Common

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Your Mobile Manager

     my switch bar on is device? screen? CD? screen my power status the the the topics on on on the the software

In this chapter Using device?

What’s Using Rotating What’s What What’s Related

      network. Your new LifeDrive™ mobile manager from palmOne takes mobile computing to a whole new level. As always, it helps you keep track of your schedule, your business and personal contacts, your to-do list, and even your Microsoft Office and multimedia files. But the device offers much more—like a 4GB hard drive that lets you carry all your crucial Office files, plus hours of time between your device and your computer and, on a Windows computer, select which files and folders to synchronize. Import photos and videos from your digital camera’s memory card, or connect wirelessly to ® your favorite music, photos, and videos. Transfer information in real a Wi-Fi

Benefits

•      of the internal 4GB on an them on nearly organized information wireless folders with containing work stay important using and and and light lose touch files drive time in Carry hard storage, go Save Travel Never Stay connectivity
  • • • •
  

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What’s on my device?

Indicator light

Notifies you of various functions. A solid amber light indicates that the device is charging; a solid green light indicates that the device is fully charged. A flashing amber light indicates that the device’s hard drive is currently processing information—opening a file, saving changes, and so on. Be especially careful not to drop, bang, or otherwise cause a strong impact to your device while the indicator light is blinking; you may damage the hard drive.

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application

     Favorites offers four pages of favorites. Pressing Home once opens the first page of Favorites; use the buttons in the upper-right corner of the Favorites screen to go to the other Tip The pages.

Screen

Displays the applications and information on your device. The screen is touch-sensitive.

. bar status

on the Display the input area by tapping the Input icon

onscreen

or the writing

2

Graffiti®

Use the input area to enter info with . keyboard Helps you move around and select info to display on the screen.

5-way navigator

Quick buttons

to open any application you choose. it customize

Turn on your device and open the corresponding application. Press the Home button once to open Favorites, twice to open Applications. The Star button opens the Pocket Tunes™ music application by default, but you can

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»

. infrared

Short for Did You Know?

Key Term IR Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Beaming lets you quickly share appointments, addresses, phone numbers, files, photos, and more.

Top

IR port Power switch Stylus Expansion card slot

      on. A red indicator is to and receives beamed information from other Keylock information devices that have an IR port. Turns your device on or off and lets you turn displayed on the switch when Keylock is on. Lets you enter information on your device by writing or tapping. To remove the stylus from its slot, press down on the top, release to let it pop out of the slot, and then slide it out. Hold the stylus as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don’t use your fingernail, a real pen, or any other sharp object to touch the screen. Lets you insert an expansion card (sold separately) to back up info and add memory, applications, and accessories to your device.

Beams

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Side

0 Screen rotation button Voice Memo button Microphone

Opens the Voice Memo application when you press and release the button. Records a voice memo when you press and hold the button. Lets you record sound to create a voice memo.

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radio

®

Hard drive (internal) Speaker Bluetooth (internal) Wi-Fi radio (internal)

to wirelessly network

Fi

. -technology Wi wireless

Bluetooth

Provides 4GB of storage to carry and manage all of your crucial work information, music and media files, and more. Lets you listen to alarms, game and system sounds, music, and voice memos. Enables your device to connect with other devices (sold separately) that use Enables your device to connect to a access email, browse the web, and synchronize.

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»

com/

.  and click the Time screen

&

The type of palmOne commonly used to connect accessories to a computer. Did You Know? speakers (sold separately) to hear audio from your device through the Multi-connector. Visit . mylifedrive Accessories link. your device to reset when you press the reset Date appears.

Key Term USB connector or cable that’s You can purchase a cradle accessory that lets you connect external www Tip It takes a little while for button. During the reset, you see a progress bar, then a screen with the Palm Powered™ logo. Resetting is done when the Preferences

Reset button Multi-connector

      or exchange if it freezes (stops responding). synchronize device

Be sure to plug in the sync cable with the arrow on the your

Lets you connect a USB sync cable (included) or a cradle (sold separately) to your computer so you can information. You can also charge your device by connecting it to your computer using the USB sync cable. The Multi-connector also lets you connect the AC charger to your device—either directly to the connector or through the USB sync cable—so you can charge it. NOTE cable connector facing the front of the device. Lets you connect standard 3.5mm stereo headphones (sold separately) to your device so you can listen to music and other audio applications.

Resets

Headphone jack

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Did You Know? A red indicator is displayed on the power switch when Keylock is on.

Using the power switch Your device’s power switch turns your device on and off, and also lets you lock your device so that it does not respond to taps, 5-way presses, or presses on the buttons on the front and side of your device.

Use the power switch for the following actions:

•      and to your the a that respond bag Your at photo to turn not a screen a in To does switch it. screen. device show something center. the device against current current your to device slide your the press the around the Locking or to Your you and carry presses at device tap return until you it device. on if device presses, position. your let your turn useful something your 5-way accidentally and center pass lock is lock or to to off when the right to cannot to is taps, to want the left and it left to again. the the switch you someone when to if switch right to presses accidentally presses, the want device on not the the switch switch button slide example, to the 5-way the do your to you for slide or turning you disappear. switch slide taps, from slide until and on, respond useful, to device, the off, Locking it is is not is people photo your slide presses, changed on off, device position. prevent device does be screen of the turn button to your your group To device If to center want If device cannot current a causes
  • •
  

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Use the Find dialog box to program —for example, a Did You Know? Did You Know?

Tip locate specific items of information in your device’s memory name or a phone number. The System info icon shows the current time on the status bar. In the System info dialog box, both the hard drive and the program memory are labeled Device. The hard drive is indicated by the larger available memory size. When Wi-Fi is on, the signal strength indicator shows an alert symbol when the device is not connected to a network, and an arrow symbol when the device is connected. The number of bars indicates the signal strength when connected.

Using the status bar The status bar at the bottom of the device screen gives you access to valuable tools and is accessible in all views.

.

Favorites

twice to open

Applications,

Tap once to open

0 Home

Find

. box dialog

Find

Tap to open the

for the current screen. menu the open

Tap to

Menu

System info Alert Bluetooth controls Wi-Fi controls Full- screen writing Input

2

®

. . Tap and hold to display screen area

Reminders dialog box, where Bluetooth functionality can be dialog box, where you can make a wireless connection to a on and off. When it is on, you can write Graffiti input writing

Fi

Bluetooth -

Wi screen

     - Tap anywhere outside of the Wi-Fi dialog box to close the box and return full

Tap to open the System information dialog box. The dialog box shows the date and time, available memory, and battery level, and allows you to turn system sounds on and off and to adjust screen brightness. When the icon is blinking, tap to display the Tap to display the turned on and off and you can connect to another Bluetooth device. The icon color changes from blue to white when your device’s Bluetooth functionality is turned on. Tap to display the Wi-Fi network. The icon displays “Wi-Fi” when Wi-Fi is turned off, and a signal strength indicator when Wi-Fi is turned on. NOTE to the screen you were viewing. Tap to turn characters anywhere onscreen. The icon color changes from blue to white when full-screen writing is turned on. Tap to switch between showing and hiding the the input area selection menu.

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-left or .

-right rotation

Did You Know?

You can customize which way the screen rotates in landscape mode by choosing handed

      on Rotating the screen You can switch between landscape and portrait views by pressing the screen rotation button the side of your device. Landscape view is useful for viewing spreadsheets, email, web pages, and photos.

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input an select that does not display the application icons.

Tip You can area Tip If you use another application frequently, customize the input area to display that application’s icon. Tap and hold any of the four application icons, and select the new application you want from the list. The new application’s icon replaces the icon you tapped.

What’s on the screen? Your device includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others. Input area

on the status bar. To again. Tapping the icons in the input area opens By default, the input area is displayed. To hide the input area, tap Input display the input area if it is hidden, tap Input the following applications:

Calendar icon Memos icon

Contacts icon Tasks icon

keyboard Letter Icon

Number keyboard Icon

Application icons: Calendar, Contacts, Memos, Tasks Letter keyboard icon Number keyboard icon

Open the corresponding application.

. keyboard . keyboard alphabetic numeric

Opens the Opens the

. However, if you perform a

View

Favorites

You cannot display the input area in the main NOTE task such as adding or deleting a favorite, you can display the input area.

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»

the

      to select The solid area on use navigator way moves to indicate the the entry or list. -

Key Term Slider the scroll bar. The slider relative position within Tip You can also 5 an item from a pick list and to select some command buttons.

Application controls

Tips icon

Scroll bar

Previous/next arrows Scroll bar Command button Tips icon Entry box Pick list Box

slider, or tap the top or bottom arrow, to scroll the display one line

Select the left and right arrows to view the previous and next entry; where up and down arrows appear, select them to view the previous and next screens of information. Drag the at a time. To scroll to the previous screen, tap the scroll bar just above the slider. To scroll to the next screen, tap the scroll bar just below the slider. Select a button, such as OK, Cancel, or Details, to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens. Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located. When you have finished viewing the tip, select Done. Tap an entry box to open a dialog box where you can enter info for that field. Select the arrow to display a list of choices, and then select an item in the list. Check or uncheck a box to select or deselect it. When a box is checked, the corresponding option is selected and active. When a box is unchecked, the corresponding option is deselected and inactive.

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.

View

     Home button twice and Applications Tip Can’t find some of these applications? Press the use the Category pick list to view more applications in

What software is on my device? Your device comes with many applications preinstalled and ready to use.

0 Favorites

Customize a list of your favorite applications, files, and folders so that you can locate and open them quickly. View, organize, and open files and folders on your device’s drive. Connect your device as a USB removable drive on another computer. Open files stored on your device on the computer, and move, copy, and work with files between your device and the computer. Manage your schedule from single entries, like lunch with a friend, to repeating and extended events, like weekly meetings and holidays. Even color-code your schedule by category. Store names and addresses, phone numbers, email and website addresses; even add a birthday alarm or a contact’s photo. Create, view, and edit Microsoft Word and Excel files. View and manage PowerPoint files.

Calendar

Contacts

. bar

Set up wireless connections to a Wi-Fi network for sending and receiving status information. Access these controls from the

controls

®

Wi-Fi

®

Bluetooth controls Media Camera Companion

. bar

.

     View status

Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Access these controls from the and work with them on your device, or copy them to your computer. After importing items, delete them from the card to make room there for more photos Applications View, share, and organize photos and videos. Import photos and videos from your digital camera’s memory card, open them and videos. This icon is named Companion in

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Carry music, create playlists, and listen to music on your device. This application works with the Real Rhapsody desktop application that you can install from the software installation CD (Windows only). Both Mac and Windows users can use Pocket Tunes on the device.

Pocket Tunes™

®

VersaMail

Send, receive, and manage email messages wirelessly using your device’s wireless capabilities or by synchronizing it with your Windows computer. Browse your favorite sites on the web using your device’s wireless capabilities. Send and receive short text (SMS) messages using your device’s wireless capabilities. Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines.

SMS Tasks

Record short voice clips using the built-in microphone. Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down. Write on the screen in your own handwriting or draw a quick sketch. Receive notifications of upgrades and patches and then install them onto your device; obtain personalized news and other information as well as user tips at a glance; preview, try, and buy software for your device. (Windows only for downloads using the sync cable; both Windows and Mac users can download software using your device’s wireless capabilities. Internet connection required.) Do basic math calculations such as splitting restaurant bills and figuring tips. Learn about your device and how to enter information.

Voice Memo Memos Note Pad Addit™ Calculator Quick Tour

Card Info

View information about your device’s drive or about an expansion card seated in the expansion card slot.

Synchronize info on your device with the info on your computer.

®

HotSync

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The LifeDrive™ software installation CD includes desktop software for your computer and additional software for your device. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your device. Make sure you install the desktop software so that you can back up and save the info on your device onto your computer. The additional device software lets you do more things with your device. When you set up your device you may install some (or all) of these applications. You can install any of the applications at any time after you set up your device, as well. The software installation CD includes titles such as the following.

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0

      . Some . Assign Star

View

Favorites so that you can open it with one press. Did You Know? You can categorize

Tip After you install an app and discover how valuable it is, be sure to add it to your most important application to the button applications in Applications apps are automatically assigned to a category when you install them; others are assigned to the Unfiled category. Apps from all categories appear in the All category. Assign an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application’s name; then select a category.

, this info computer your with device your

     Windows only). You can also view, manage, and back up info for Note synchronize View, enter, manage, and back up info for Calendar, Contacts, Tasks, Memos, Expense, and Voice Memo on your computer (Expense is Pad. When you is updated in both places.

Desktop software

®

Palm

Manager software, which allows you

®

Desktop includes HotSync to customize the settings for synchronization. You can access HotSync Manager by selecting its icon in the task bar at the bottom of your computer screen. HotSync Manager Palm

Desktop During installation, you can choose to synchronize your

     Desktop is installed automatically during the initial CD Desktop software. On a Windows computer, use Quick Install within Palm software to install applications (PRC) to your device or to an expansion card that is seated in the expansion card slot. installation process. NOTE

Palm device with Microsoft Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks, and Memos is synchronized with info in the corresponding application in Outlook. (Memos is called Notes in Outlook.) Information for Expense, Note Pad, and Voice Memo is still synchronized with the corresponding info in Palm Install applications from your Mac computer to your device or to an expansion card that is seated in the expansion card slot for use on your device. The Send To Handheld droplet is installed automatically during the initial CD installation process.

Send To Handheld droplet (Mac only)

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Tip Be sure to use the Enterprise Software link to check for new software available from the palmOne enterprise website, such as upcoming software that provides robust security for Wi-Fi authentication and connection to a network.

LifeDrive™ Manager (Windows only)

on your device or to an expansion card, guide on your device. On Desktop software and from the drive Getting Started

Install applications and transfer folders and files from your Windows hard from the Palm/Documentation folder. computer to the synchronize files and folders, and convert photos and videos for viewing on your device. LifeDrive Manager is installed automatically during the initial CD installation process. Install a version of the Windows, you can also access the full Acrobat version (PDF) of Getting Started from the Help menu of Palm Start Programs menu of your Windows desktop. On a Mac, access Getting Started Access your wireless network so that you can open photos, music files, and documents that are located in shared folders on a networked computer. View PDF files that are tailored to fit your device’s screen.

WiFile™

Reader ® ®

Adobe for Palm OS

Purchase and download eBooks from the web so you can read them when you want, where you want. Access the palmOne enterprise website, where you can purchase software to create a secure wireless connection to your corporate network in order to safely send and receive email messages and access the corporate intranet with a VPN client. You can also purchase software to encrypt individual files and folders to protect your critical information (download requires Internet connection; additional fees may apply).

Power by Hand eReader Enterprise Software link

AudiblePlayer

Listen to newspapers, books, public radio, language instruction, and more (Windows only; download requires Internet connection; additional fees may apply).

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. Some

View

Did You Know?

You can categorize applications in Applications apps are automatically assigned to a category when you install them; others are assigned to the Unfiled category. Apps from all categories appear in the All category. Assign an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application’s name; then select a category.

Documents To Go

We recommend that you install the Windows Media Player/ QuickTime is included on the CD for Windows computers

Companion desktop software for the Documents application on your device. Lets you move or copy Microsoft Word, Excel, and PowerPoint files to the Documents folder on your device’s drive, as well as create and edit files. Download current news as well as information on the weather, stocks, sports, movies, and more (download requires Internet connection and subscription to service with Handmark). Transfer MP3 music files from your computer to your device or to an expansion card (sold separately), and copy music from your CDs to your computer. This is the desktop companion for the Pocket Tunes music application on your device (Windows only). Required to prepare videos for playback on your device (Windows only). NOTE Direct X software from the CD, even if you already have Windows Media Player on your computer. The version on the CD contains all of the components needed to prepare videos for playback on your device. Works with Windows Media Player to convert music files for playback using the Pocket Tunes application on your device. Required for preparing videos in certain formats for viewing on your device. NOTE only. For Mac computers, QuickTime is included in OS X. Learn to use the popular features of your device. The Tutorial includes a tour of your device and step-by-step instructions. Access it from the Discover your device screen on the software installation CD.

Handmark Express

RealRhapsody

Windows Media Player link/Direct X Windows Media Player plug-in QuickTime

Tutorial

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Customizing

•      display time the and of date brightness current the the Setting Adjusting •
  

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Maintaining

• device device your your for Resetting Caring •
  

Answers to frequently asked questions about your device

Common Questions

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Moving Around in Applications

navigator way

-

     5 applications information topics the menus

In this chapter Opening Using Using Finding Related

Have you ever been to a new city and Learning to move around on your ® felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? device is similar. Most Palm OS applications use the same set of application controls. So once you learn how to use these standard controls, you’ll be driving all over town and you won’t even need a map.

Benefits

•      one quickly menus with navigator application with any applications applications 5-way in features in the feature open extra information Find and around using the Find Access Move hand, Locate with
  • • •
  

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to favorite background a

Favorites the use as

     Applications. Switch between Favorites and Applications by pressing Did You Know? display folders—for example, a project folder that you access often. Select the folder to view its contents. Tip Press Home once to open Favorites; press Home twice to open Home. You can photo for your Favorites or Applications View. Tip Customize

      to contain any items you want. list the Some applications are listed differently in Favorites and Applications views. For customize Opening applications You can open applications from Favorites View or Applications View, or by using the Files application. NOTE example, the Photos & Videos entry in Favorites opens the Media application, which is listed as Media in Applications View. The application icons are similar in both Favorites and Applications. Using Favorites Favorites View contains up to 32 items—four pages of eight items each—and can include applications, specific files, folders, and even links to the web. Certain items are included in Favorites by default, but you can

and select an item from the list. Use the 5-way navigator or tap the buttons in the upper-right corner of the screen to move to another page of To access an item from Favorites, press Home favorites.

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. buttons bar quick status to scroll through way

     Also open Applications on the You can also open a specific application using one of the When no item is selected, press Right or Left on the - application categories. Did You Know? Favorites View contains Tip by tapping the Home icon Tip on the front of your device. Tip 5 Applications View displays an icon for opening Favorites. an entry for opening Applications.

(it’s called LifeDrive on the pick list) or of an expansion drive

     . Use the category pick list in the upper-right corner of the screen to view hard bar status applications by category or to see all applications. From the pick list, you can also select to view the contents of your device’s card (it’s called Card1 or whatever you’ve named the card) if one is inserted into the expansion Using Applications Applications View shows all of the applications on your device, except those that are accessed using the slot.

twice and select an icon. When you press To access an item from Applications, press Home

Category pick list

Home twice, it displays the same category of applications that was displayed the last time Applications was open. Use the category pick list to view another category or to see all applications, the contents of the hard drive, or the contents of an expansion card.

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Tip You can also open Files by selecting Files in Applications View. Tip If you have an expansion card (sold separately) inserted into your device’s expansion slot, select the card icon in Files to view the contents of the card.

or on an expansion card inserted into your device’s expansion slot. drive hard

Using Files The Files application enables you to easily open, view, and move among the files and folders on your device’s

Card icon

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Did You Know? If you select a file from within Files, it automatically opens in the correct application on your device. If there is no application for that file, a beep alert sounds. Tip Tap and hold the stylus on a file or folder to open a menu of actions you can do with that item— copy, delete, and so on.

Navigate within Files by doing any of the following:

Folder pick list Folder up

Top-level folder

If your device contains an application that can open a file, a file-specific icon appears to NOTE the left of the file name in the Files list. If a generic icon appears to the left of a file name, you cannot open the file on your device.

to move up one level of folders. Select the Folder Up icon •

• any and folder Applications, top-level folders. list: the of to level folder jump the one of and up top view the to move at screen to folders screen files five files the these of the top on displays the folder at list always pick top-level Files the the Select subfolders. Select NOTE •
  

Documents, Music, Photos & Videos, and VersaMail Attachments. Place your applications and files in the correct folder so that you can easily locate them.

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Did You Know? If you select Open With, only applications that can open the file you have selected are displayed. You can select one of the applications displayed to make it the default application for opening this file type. If no application appears, that means there is no application on your device that can open the selected file. Tip You can also highlight a file or folder and then press Right on the 5-way to open the menu of tasks.

Working with files and folders You can work with the files and folders in the Files application—create new folders; copy, beam, and delete files and folders; and more. You can work with one file or folder at a time.

Select the application Rename the selected item. Open With to use to open a file. Rename

View details such as name, including extension for files; location on

Details the hard drive or expansion card; last date modified; and, for files only, size. Check the box to make the selected item read-only, meaning that it cannot be changed by a user. You can rename or delete a file or folder from the Details dialog box. Continued

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Did You Know? If you select Delete, you get a message asking you to confirm the deletion.

®

     Delete the current file or folder. the file or folder. the current file or folder using your device’s built-in Bluetooth Copy the item to another location on the drive or an expansion card. Move the item to another location on the drive or an expansion card. Beam Send wireless technology or as an attachment to a text message or email message.

Copy Move Delete Beam Send

Cont’d.

Done

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Sorting Files

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Sort by name

Sort by date or size

45

     . bar input status

Did You Know? application are displayed. For example, in Pocket Tunes, only music files such as MP3 files are displayed. You must use the stylus to tap icons in the or on the

If you use a command to open a file from within an application, only files that can be opened by that Tip area

Opening files and folders from within an application In certain applications—for example, Documents, Media, and Pocket Tunes™—you can open a file or folder directly from within the application. The application automatically displays files located in the appropriate folder on your device’s hard drive—for example, when you open the Pocket Tunes application, files in the Music folder on the drive are displayed—but you can browse for files located elsewhere on the drive. See the application chapters for information on opening files. Switching between applications

and select an icon from , or press a quick button. Your device automatically saves your work in

Applications

      or You can switch between applications at any time. Just press Home Favorites the current application and switches to the other application.

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Tip In landscape view, not only does screen orientation change, but so does the orientation of the 5-way. For example, in right-handed landscape view, what was Up in portrait view becomes Right in landscape view.

Using the 5-way navigator The 5-way navigator, located at the bottom of the front panel, lets you access information quickly with one hand and without the stylus. To use the 5-way, press Up, Down, Right, Left, or Center. The 5-way does various things based on which type of screen you’re viewing.

Portrait view

Right-handed landscape view

Moving around with the 5-way On most screens, one item—a button, a list entry, or an entire screen—is highlighted by default. The highlight identifies what element will be affected by your next action. On any screen, only one item can be highlighted at a time. Use the 5-way to move the highlight from one item to another onscreen.

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in

View

and the view

     Day area

     When an entire screen is A few onscreen elements icons in the lower-left corner of Calendar. Tip highlighted, only the top and bottom borders acquire the glow; the right and left borders do not show the highlight. Tip of your device can only be activated by tapping them with your stylus, for example, icons in the input

      Individual applications may contain application-specific elements that can also be The highlight can take one of three forms, depending on what is highlighted: NOTE highlighted by the 5-way, for example, the Quick Connect icon in a contact.

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. writing

2

     ® highlight without making Graffiti Tip In Applications View, to remove the selection a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way, or enter the Backspace character using

Scrolls to the next favorite in the corresponding direction.

Moving around in Favorites View Up or Down

Right or Left Center

Displays the next or previous page of favorites. Opens the selected item.

Scrolls up or down in Applications View.

Moving around in Applications View Up or Down

Right or Left Center

     Scrolls to the next Scrolls to the next or previous application Inserts the highlight. When the selection highlight is present: item in the corresponding direction. Opens the selected item. category. Up, Down, Right, or Left Center

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for general tips; as you become familiar way

-

5 the with around

Moving around in list screens and entry screens In list screens, use the 5-way to select and move between entries such as notes, memos, contacts, or photos. In individual entry screens—such as a single photo or email message—use the 5-way to moving Moving around in dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the 5-way to select a button or to make a selection from items move among the items on the screen or to move to another entry. The behavior of the 5-way for list screens and entry screens varies according to application. Follow the guidelines for with each application, learning the specific behavior of the 5-way is easy. such as boxes and pick lists.

Up, Down, Right, or Left Center

Highlights the next item in the dialog box (pick list, box, button) in the corresponding direction.

•      pick the or Opens Checks list: open: box: pick is a a list on box. on pick is is the a highlight highlight When If unchecks If list. •
  

Scrolls to the previous or Selects the highlighted entry.

Up or Down next entry. Center

Button with highlight

Box

or Yes may cancel an Read dialog boxes carefully. Selecting a button such as OK IMPORTANT

]

! action or delete information.

[

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you can use the 5-way to move between menus and to select menu menus the open

Moving around in menus After you items:

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Application title

Menu Menu item

Done

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Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the Command toolbar quickly.

area input . You do not have to open a menu to use 2 Command stroke on the left side of the p

® , and then write the shortcut letter. For example, to select Paste from the Edit screen full

Using the Command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item. To use a menu shortcut, first write the Graffiti or the menu, write the Command stroke, followed by the letter the Command stroke.

Command stroke

Menu shortcuts

When you write the Command stroke, the Command toolbar appears. See the next

NOTE section for info on using the Command toolbar. Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete. To use the Command toolbar, write the Command stroke to display the Command toolbar, and then tap an icon to select its command.

Command stroke

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Files

Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Tip Open an application before you tap Find to display results from that application at the top of the results list. Tip Want to stop searching? Select Stop at any time during a search. To continue the search, select Find More. Did You Know? If you select a result that is a file located on the hard drive or on an expansion card, the application opens, displaying the selected file. Select the file name to open it.

     . Find also locates words that begin a file name only or on an expansion card. drive memory hard program (not within a file) on your device’s Finding information You can use Find to locate any word or phrase—either as part of a file name or within a file—in any application in your device’s Find locates any words that begin with the text you enter and is not case-sensitive. For example, searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.”

on the status bar. Tap Find

Enter the text that you want to find, and then select OK.

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com/ com/

. .

     . palmOne palmOne . software, accessories, and more, visit . mylifedrive Support with your device, go to .

Tips & Tricks Make your device uniquely yours. For great tips, www If you’re having problems www support

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Entering Information on Your Device

with with

      Contacts information keyboard from enter writing application

I information 2 information info information topics device? ® can onscreen another my

How the Entering into

In this chapter on Entering Graffiti Entering Editing Related

Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your device. There are several ways to do this. You may find that you prefer one method if you’re entering a small amount of information, while another works best for large amounts. Choose the one that fits your situation.

•      best information works important that method situation enter the Choose your Quickly for •
  

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Tip A blinking cursor on your device screen indicates where the information you enter will appear. Tap or use the 5-way to move the cursor to the location you want. In most cases, if you do not see a blinking cursor, you cannot enter information on that screen.

How can I enter information on my device?

• the click and com/mylifedrive
  . palmOne
       . www visit separately; (sold writing keyboard keyboard link)
  2 Lookup onscreen Pad accessory Graffiti® The Phone Note An Accessories
  • • • •
  

      or the with technology work wireless and

move 2 writing

. Or you can send and receive information Bluetooth® ® computer your

or your device’s built-in and device beaming your between .

You can also enter information on your computer and capabilities

NOTE Fi®

The most popular methods are using Graffiti 2 writing and the onscreen keyboard. information - Entering information with Graffiti You can enter info directly on your device with Graffiti 2 writing. Graffiti 2 writing includes any character you can type on a standard keyboard. Entering these characters on your device is very similar to the way you naturally write letters, numbers, and symbols. But instead of using a pen and paper, you use the stylus and the input area on your device. With only a few minutes of practice, you can learn to use Graffiti 2 writing. Writing in the input area You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and use the entire screen to enter characters. from other devices, using Wi

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input the onscreen in

.

Select the top icon to open the keyboard You can choose whether the Graffiti 2 strokes you enter appear as white characters .

Tip Tip area

      on the status bar, and then select Your device has two different layouts—classic and wide—for the input area that you can use to enter Graffiti 2 characters. To open them, tap and hold Input the icon of the input area you want.

Classic

Select middle icon

Select bottom icon

Wide

Numerals

Uppercase letters

Lowercase letters

Numerals

Uppercase letters straddling line

Lowercase letters

In either layout, write lowercase letters, uppercase letters, and numbers in the sections shown. If you write characters in the wrong area, they are not recognized correctly and an incorrect character is written. Using full-screen writing When full-screen writing is turned on, you can write anywhere on the screen. When full-screen writing is turned off, you must write character strokes in the Graffiti 2 input area for your device to recognize them.

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     Write letters or characters that are assigned to the abc input area. Write numbers or characters that are assigned to the 123 input area. For a brief period of time after writing a character, a quick tap on the screen is You can write letters or characters in the following areas: Left side of the screen Right side of the screen Middle of the screen straddling the imaginary dividing line between the left and right sides Write uppercase letters. NOTE interpreted as a period character. Wait a second to tap buttons or place the cursor so that the action is not interpreted as a period character.

on the status bar. When Turn full-screen writing on and off by tapping full-screen writing full-screen writing is on, the icon turns from gray to white.

Write capital or uppercase letters in the middle

Write letters on the left side

Write numerals on the right side

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Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry.

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so device your

Did You Know? Graffiti 2 characters made recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. Did You Know? Write uppercase letters difference is where you Your device has tables displaying all of the Graffiti 2 characters, short cuts, and commands. with two strokes are the same way you write lowercase ones. The only write them. Tip Customize you can display these tables by drawing a line from the bottom of the screen to the top.

Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing:

• there only Write It’s middle. dot. sections. the the two across write has Don’t screen, letters tables. full capital the and or slant. following area right, a the character. input the on in the on write the shown not as writing whether numbers do begin left, and exactly area, the to speed, where writing on characters 2 letters natural characters. you a firmly. the show Graffiti at large Write to The lowercase Write Press Write
  • • • •
  

, k

, t

     , i . These letters are now made with two strokes, just the way you would write If you’re already familiar with Graffiti writing from an older Palm Powered™ device, Graffiti 2 writing will be easy to master. Characters are entered in exactly the same way, except for 4 and the number them if you were using a pen and paper. Also, you no longer have to use the Punctuation Shift stroke for common punctuation like periods and commas or for @. Just write these characters on the correct side of the input area and your device immediately recognizes them.

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alternate . some characters select write

2 to

Tip You can ways Graffiti Choose the method that’s most natural for you.

Graffiti 2 alphabet

0

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Graffiti 2 numbers

0

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Graffiti 2 punctuation marks

0

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0

Tip Having trouble with the plus sign or asterisk symbol? Use the Punctuation Shift stroke first and then make the character.

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onscreen , tap int., and Open and select menu

Edit

     Having trouble accenting characters? You can keyboard then tap the character you need. Tip always open the Tip Get help writing any of the Graffiti 2 characters in most applications. the Graffiti 2 Help.

Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area.

0

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Graffiti 2 gestures

0

Write gestures on LEFT side, or across the middle of input area

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Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Did You Know? Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new entry or sentence.

Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke.

When Punctuation Shift is active, an indicator appears in the lower- right corner of the screen.

Punctuation Shift indicator

Once the Punctuation Shift indicator disappears, you see the character.

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Graffiti 2 symbols and special characters

0

Write symbols on EITHER side of input area

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, you automatically enter the current date and dts

.

ShortCuts own your create

Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by time. You can also

0 0

.

Write the ShortCut stroke This stroke appears at the insertion point.

Done

The ShortCut stroke is replaced by the text the character represents.

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Graffiti 2 ShortCuts

0

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»

An item in an

Key Term Entry application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen.

Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your device.

on the status bar to open the input area. Tap Input

Continued

Tap to open keyboards

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Tip When a keyboard is open, you can tap abc, 123, or int. to open any of the other keyboards. Tap the icon in the lower right corner (to the right of 123) to return to the Graffiti 2 input area.

Select from among five different keyboards.

OPTIONAL [ & ]

Backspace Carriage return

Tap here to display uppercase keyboard

Tap here to display numeric keyboard

Tap here to display international keyboard

NOTE

Tap int. and then ABC to open the international uppercase keyboard.

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application

another the person’s name and primary contact info into the appointment you create in Calendar. This Entering info from Contacts into Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter feature is available in Calendar, Memos, Tasks, and Expense.

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Tip You can also enter the first few letters of the contact’s name, and the open Phone Lookup. The first contact name matching the letters you entered is highlighted.

entered.

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     computer. Select the information, and then apply the correct command. There are several ways to select information that you want to edit or delete. Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select. Editing information Editing information on your device is similar to editing with word-processing applications on your Selecting information Selecting text

Selecting a word Selecting a line

Tap twice on a word to select it. Tap three times anywhere in a line to select it. This selects the final return character or space as well as any text.

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Tip There are even faster ways to copy and paste information:

• . gestures 2
  2 Graffiti
  Graffiti the Use Use •
  

).

P

, /

C

and the , / stroke X

Select the text, write the command stroke, and

Command menu shortcut for cut, copy, or paste (/ • then tap the icon for cut or copy from the command toolbar that appears.

Copying and pasting information Copying and pasting information on your device is similar to editing with word-processing applications on your computer.

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. Select writing

2

Delete information with the information, and then draw a line from right to left in the input area.

Tip Graffiti

Deleting information Delete all or part of an entry with the Cut command.

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com/

     . com/

. palmOne

     . . palmOne www .

. mylifedrive If you’re having problems entering information or with

Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www Support anything else on your device, go to support

Opening applications Using menus

• •

Around

Related topics Click a link below to learn about these related topics: Moving

Questions

Sharing Customizing Common

Beaming or sending information to another Palm Powered device

• characters 2 Graffiti some ShortCuts write 2 to ways Graffiti alternate own your Selecting Creating •
  

Answers to frequently asked questions about entering information

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Moving and Managing Info Between Your Device and Your Computer

the and and with Manager information managing

Mode of

     Manager work information memory I topics

     LifeDrive Drive ways can Mode drive

In this chapter information? LifeDrive™ Drive Using Using Synchronizing Other information Removing

Program hard How Related

With its large hard drive, your device becomes a four-gigabyte (4GB) extension of your computer that you can take with you on the go. This extra capacity lets you carry many more of your documents, folders, photos, and music files with you. But the drive offers more than just storage capacity. With the LifeDrive™ Manager application, you can simply drag and drop files and folders to transfer them from your Windows computer to the drive, organize them the way you want, and work with them directly on the device. Any time you make changes, you can synchronize to ensure that the most current version of your information exists on both your device and your computer.

Benefits

•      entire quickly information device or and computer applications, files by files update your with your and on button saving computer and work individual one information folders and your enter device and your up and with to Quickly your Transfer folders Protect backing on files, Synchronize folders
  • • •
  

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To

(Mac)

Send

Install droplet

Did You Know? information is lost. Simply recharge to access the information Quick (Windows) or the to install applications to program memory.

Your device saves all information, including information on the drive and in program memory, even if the battery drains completely; none of your again. Tip Use Handheld

Program memory and the hard drive Your device contains two types of storage: program memory and the 4GB hard drive.

0

. For example, if sync full a

Your device includes 64MB of program memory applications such as Contacts, Calendar, Tasks, and do

®

Program memory for Palm OS Memos, as well as email messages. Information in program memory is automatically updated when you you enter contact information on your computer, you can synchronize to update the info in Contacts on your device.

.

Manager

LifeDrive

      or The info for each Palm OS application—for example, individual contact entries—may be stored in your device’s program memory. You can view and work with this information from within the application itself. You cannot, however, view any info stored in program memory directly using Files

0

(Mac and Windows) on your computer.

Mode rive

The 4GB hard drive (approximately 3.85GB of memory D

Hard drive available to the user) works similarly to other standard USB drives. You can store any type of file, folder, or application on this drive. View and access the contents of the drive using the Files application on your device, or view the contents using LifeDrive Manager (Windows) or You can manage items on the drive in various ways: copying, moving, deleting, renaming, and so on, by using LifeDrive Manager (Windows) or Drive Mode (Mac and Windows), or Files on your device.

. You can card expansion

When you copy a file or folder from your computer to your device using LifeDrive Manager, you can choose to synchronize that file or folder. Another method of storage that you may already be familiar with is an view and access files or folders on an expansion card using the Files application on your device, and manage your files on a card using LifeDrive Manager or Drive Mode.

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a do

. It’s a for

Mode information Desktop software to transfer the rive ®

D sync

     Be sure to take your USB sync cable with you so that you can connect your information to your device. Tip device to another computer to synchronize, use LifeDrive Manager, or use good idea to take your AC charger with you as well, especially if you plan to use Drive Mode to transfer files to another computer. Be sure to keep your device plugged into the charger, and the charger plugged into an outlet, when using Drive Mode for an extended period of time or when transferring large files. Tip Enter applications such as Calendar, Contacts, Memos, and Tasks in Palm or Microsoft Outlook on your computer, then full

sync .

Manager

LifeDrive

Use LifeDrive Manager to transfer files and folders to your to your program memory. applications

     Use Drive Mode when your device is connected to a Mac computer to move files Synchronization updates and backs up information between your device and on the USB sync cable, or sync selected items on the hard drive using install You can also access the files on the drive or on an expansion card by opening the corresponding application and browsing to the file. How can I work with information? There are three main methods for moving and working with information between your device and a computer. These methods are discussed in detail in this chapter. LifeDrive Manager (Windows only) device’s drive. LifeDrive Manager instantly copies or moves the items you select. You can choose whether to synchronize items you move using LifeDrive Manager, as well as whether to convert photos and videos for best viewing on your device. Drive Mode between a computer and your device’s hard drive. Also use Drive Mode to open, move, or copy files on your device when it’s connected to a Windows computer that does not have LifeDrive Manager installed. While you’re using Drive Mode, you cannot use any other feature of your device. Synchronization your computer. Information entered in one place is automatically updated in the other, and info in your device’s program memory and on the hard drive is backed up on your computer. You can synchronize in one of two ways: do a full sync of everything on your device using the button You can also synchronize to

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Tip If you are transferring a large video file and choose the Format for device option, you can interrupt the formatting process if, for example, you need to take your device with you away from you desk. When you reconnect your device and your computer, the formatting process picks up where it left off.

LifeDrive™ Manager and Drive Mode Both LifeDrive Manager and Drive Mode let you work with files and folders between your device and your computer. So when would you use one method or the other? Here are some common situations in which you would choose LifeDrive Manager or Drive Mode. LifeDrive Manager LifeDrive Manager is available only on Windows computers. Use it in the following situations:

•      device. on can them. it you copied. your with or on work Manager, moved synchronize viewing to being to want Mode. able best LifeDrive are you be for With Drive to and folders in them or is want device process. files it and convert your as when to device want on transfer device device your the your your and opened to videos be during on of folders or cannot device features or files photos that your information the file of on with a any work work use transferring transferring carrying computer. to to cannot are are are want You You You another You continue You
  • • •
  

Drive Mode You can use Drive Mode on both Windows and Mac computers. Use it in the following situations:

•      want to on folder for file device. don't So, Manager. or the your you file use a device. confidential on but can LifeDrive your a transfer you of directly have from copy computer, first file not Mode, a a must directly put the does using Drive to with that you folder computer. with With want work Mac work item. or not and Manager, file do a computer to the a open from and want edit open to or LifeDrive to or to Windows you Mode a that With open computer folders window a Drive using can at or device use files items computer. you Finder guest your the or a can on to before are you file file Explorer you transferring transferring a the computer if computer, are are have copy You You You to your Windows example, that
  • •
  

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Tip When you copy a photo or video to your device, select the option Format for device if you plan to view the item on your device only. Formatting reduces the file size and fits the photo or video to your device’s screen. Use the Copy or Keep Synchronized option if you plan to transfer the photo from your device to another computer. This keeps the original file size, resolution, and file type intact.

Using LifeDrive Manager

NOTE

to move files to your device’s hard drive.

Mode

Drive

On a Mac computer, use

WINDOWS ONLY On a Windows computer, LifeDrive Manager provides a live window to your device’s hard drive. Use LifeDrive Manager to copy, move, and manage files and folders on your device. LifeDrive Manager copies and moves items instantly; you do not need to synchronize to transfer the information. With LifeDrive Manager you can work on your device even while transferring files. Using LifeDrive Manager, quickly move and carry large numbers of your important Office files, photos, music, videos, and other files on your device. Use the Files application to access and edit information on your device, or use Drive Mode to access and edit that information when you’re connected to a computer that supports external flash drives.

Desktop software. When the

®  appears in the taskbar in the lower-right corner of your on the drive. items ync application is installed, an icon computer screen. Right-click the icon and select menu commands to open LifeDrive Manager or to s LifeDrive Manager is installed automatically when you install Palm synchronize all

The items are simply copied to your device and are not updated during synchronization. If you transfer photo or video files to your device, you can choose to convert

When you connect your device to your computer and transfer one or more files or folders into the LifeDrive Manager window, a dialog box appears, asking you how you want the item to be treated. Select one of the following options: Copy Format for device them to a format that works best on (is optimized for) your device. Converting a photo or video does any or all of the following, if necessary: changes the item to a format that your device can display; rotates the item so that it’s displayed correctly; and reduces the file to a size that fits your device’s screen, resulting in a smaller file size. In some cases, conversion might result in a lower resolution for the photo or video.

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»

A file or

Key Term Sync item folder on your device’s hard drive that you choose to synchronize. If you create a sync folder, all items in the folder— including any subfolders—are automatically sync items.

If you choose the Format for device option, the original photo or video remains in its unchanged If you are transferring a group of photo and/or video files at once—for example, if you select and drag them all together or if the files are all in one folder—your formatting choice applies to all of the files. You cannot choose to format some files transferred as a group and not others. You can choose to make the items you copy sync items—that is, items that format on your computer. Keep Synchronized are updated when you synchronize your device with your computer. If you select this option, any changes you make to the file or folder in one location (device or computer) are made automatically in the other the next time you synchronize. If you transfer multiple files or folders at once, your synchronization choice applies to all of the items; you cannot choose to synchronize some but not others.

NOTE

If you transfer a file or folder into a folder that displays the sync item icon

becomes a sync item even if you choose Copy or Format for device. However, the item synchronizes to the corresponding sync folder on your computer, not to the original file or folder. So you have two versions of the file or folder on your computer: the original one in its original location (which does not sync), and the new one in the sync folder (which does sync). For example, suppose you copy a music file called MySong in the MyMusic folder on your computer to the Music folder on your device, which you have set as a sync folder. You choose Copy during the transfer. Because the Music folder is a sync folder, when you synchronize, a copy of the Music folder containing the file MySong appears on your computer. However, the original file MySong remains in the MyMusic folder on your computer and is not synchronized. Transferring information using the LifeDrive Manager icon If you want your files or folders to go to a default location on your device, you can simply drag the items onto the LifeDrive Manager icon on your computer. LifeDrive Manager copies the items to a specific location on your device’s drive depending on the file types.

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»

The “top”

Key Term Root level level of the hard drive, that is, the level of files and folders you see when you click the drive icon itself. Tip If you copy a group of files or folders to the root level of your device’s drive, you can then use the LifeDrive Manager window to move those items to the locations you want on the drive.

LifeDrive Manager copies the Default folders: Applications, Documents, Music, Photos & Videos items to one of these four folders if both of the following are true:

• of Video one & with Photos the associated with type a associated of are are icon that files option. Manager ASF and device LifeDrive BMP, for the JPG, Format to the drag example, or you Copy items folders—for the the select of All these folder. You •
  

LifeDrive Manager copies all of the items to the root level of the hard drive—not to a specific folder—if any of the following are true:

Root level of the drive

• transfer Videos transferring you & Photos are you example, the for example, type folder—for file folder—for default a recognized default with a not one time. is than associated that same option. more the not graphic at is with drag a files also music Synchronized you and associated Keep items and videos, are the the photos of items select Any photos, folder. The both You
  • •
  

0

Continued

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     — or Tunes™

     If another task is running that uses the USB sync cable—such as synchronizing Pocket LifeDrive Manager waits until the task is complete before the file transfer takes place. Tip transferring music files with

Photos and videos are converted to a format that works best transferring include one or more photos or videos. The items are copied to the root level of your device’s Format for device on your device. This option is available only if the files or folders you are Keep Synchronized drive and are included in synchronization. This means that when an item is updated on your device, it is automatically updated on your computer, and vice versa, when you synchronize.

Done

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Tip You can also open the LifeDrive Manager window by right-clicking the LifeDrive Manager icon in the taskbar in the lower-right corner of your computer screen and then selecting Open LifeDrive Manager. Did You Know? Your device’s drive appears in the LifeDrive Manager window as an icon named LifeDrive, but you can rename it anything you want. Right- click the icon, click Rename, and then enter a new name for the drive. Tip If you do not see any files or folders on the drive or an expansion card, click the plus-sign icon to the left of the drive/card name in the left pane of the LifeDrive Manager window.

Transferring information using the LifeDrive Manager window The LifeDrive Manager window lets you place files or folders anywhere on your device’s drive, regardless of file type.

0f

on your computer desktop to Double-click the LifeDrive Manager icon b.

open the LifeDrive Manager window. The window opens to display the contents of the drive on your device; if an expansion card is inserted into your device’s expansion slot, the window displays the card’s contents as well.

If your device is not connected to your computer or is unavailable, NOTE a message appears.

Continued

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Did You Know? You can work with files and folders in the LifeDrive Manager window in many of the same ways that you work with files and folders in Windows Explorer. For example, click a plus sign to the left of a folder name to view the contents of a folder; select multiple items using the Control or Shift buttons on your keyboard; or click the Refresh button to view updated contents of the device’s drive or expansion card. You can also manage files or folders by right- clicking a file or folder name to open a menu that lets you rename, move, copy, delete, and perform other tasks on the file or folder.

LifeDrive Manager recognizes any security preferences you set for

NOTE your device. For example, if your device is locked, LifeDrive Manager displays an alert message stating that you must unlock your device before using LifeDrive Manager. A message also appears if your device is not connected to your computer or is unavailable for any other reason.

the Copy Files from PC Manager toolbar.

button on the LifeDrive

. memory

You can use LifeDrive Manager to install an application in the program

Continued NOTE Applications folder on your drive, but only some applications are designed to run on your device from that location. To ensure that the application will run on your device, install it to

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Tip You can also transfer files or folders from your device to your computer by dragging the item from the LifeDrive Manager window onto your computer desktop. Likewise, you can drag an item from folder to another on your device’s drive in the LifeDrive Window to transfer it—or right-click on an item and select Copy, then right- click on the destination folder and click Paste. Tip You cannot double-click a file in LifeDrive Manager to open it, as you do in Windows Explorer. If you double-click a file in LifeDrive Manager, you are prompted to save the file to your computer before opening and working on it on your computer. After working on the file on your computer, use LifeDrive Manager to move or copy the file back to your device.

Photos and videos are converted to a format that works best transferring include one or more photos or videos. The items are copied to the root level of your device’s

Format for device on your device. This option is available only if the files or folders you are Keep Synchronized drive and are included in synchronization. This means that when an item is updated on your device, it is automatically updated on your computer, and vice versa. This option is available only if you are transferring files or folders to the root level of your device’s drive.

Done

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Tip You can also select the item you want to rename and then press F2 on your computer keyboard to enter the new name.

on your device drive. folders default

     You cannot rename the Renaming a file or folder You can use LifeDrive Manager to change the name of a file that is on your device. For example, you may want to add the date or your initials at the end of a file that you have changed. If you rename a sync item—either a file or a folder—on your device, the next time you synchronize, the item is renamed on your computer and the two renamed items continue to synchronize. If you rename a sync item on your computer, however, the next time you synchronize, the original item remains as is on your device and is no longer a sync item. NOTE

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on your device drive. folders default

     You cannot delete the Deleting a file or folder When you delete a file or folder in the LifeDrive Manager window, you only delete it from your device. If the file or folder is a sync item, however, and you don't want it to show up on your device again the next time you synchronize, you need to turn on a setting to delete the item from your computer as well. NOTE

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Tip The Properties dialog box contains a Properties tab that displays information about the selected files or folders and lets you change file or folder attributes. See the LifeDrive Manager online Help for detailed information. In the LifeDrive Manager window, open the Help menu and select LifeDrive Manager Help.

Deleting sync items from your computer when they are deleted from your device When you turn on the setting to delete a sync item from your computer and then delete the item from your device, the item is deleted from your computer the next time you synchronize.

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Tip If you plan to use Drive Mode, remember to bring your USB sync cable and AC charger with you, so you can connect to other computers.

While you’re using Drive Mode, you cannot use any other feature of your device,

Using Drive Mode On a Mac computer, use Drive Mode to move files between a computer and your device’s hard drive. If you are at a Windows computer that doesn’t have LifeDrive Manager installed—a computer at a hotel or your friend’s house, for example—use Drive Mode to open, move, or copy files on your device. With Drive Mode, your device connects to your computer like an external removable drive such as a CD drive. The computer must support external removable drives in order for you to use Drive Mode with the computer. Most current operating systems such as Windows 2000, Windows XP, and Mac OS X support external removable drives. NOTE including LifeDrive Manager and synchronization. You can, however, continue to receive alerts such as notifications of appointments or new email messages. If you select an alert or attempt to use your device in some other way—for example, by pressing a quick button—a message appears, asking if you want to continue using Drive Mode or disconnect from Drive Mode to use your device.

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      select FAT expansion card while in Drive Mode, be sure to select the file system type not

Tip If you format your device’s hard drive or an FAT32; do or any other file system type. If you select any other file system type, your device cannot recognize the information on the drive or on the card. Note that if you reformat the hard drive, all information on the drive is deleted—and if there are sync items and you have selected the Delete on PC option, those items are deleted on your computer as well the next time you synchronize.

You can use Drive Mode without plugging your device into a power NOTE outlet, but we recommend that you keep it plugged in to avoid losing information.

Drive Mode

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Tip You can work with files and folders on your device in Drive Mode in exactly the same way that you work with any other file or folder in My Computer, Windows Explorer, or Finder. Unlike in LifeDrive Manager, you can double-click a file from the computer’s window to open it from your device in Drive Mode, as long as your computer has software that can open the file.

On a Windows computer, the expansion card icon may appear even if NOTE there is no card inserted into your device’s expansion card slot. If you try to work with the icon, an error message appears.

Device appears as drive named LIFEDRIVE Expansion card appears as drive named CARD

Continued

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Tip If you are working with an expansion card, you must eject the device from the computer before removing the card in order to avoid losing info on the card.

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»

Technology

®

Key Term HotSync that allows you to synchronize the information in your device’s program memory and any files or folders on the drive that you selected to copy and synchronize with the information on your computer. Tip Folder sync is faster than a full sync, because it only synchronizes the items you select.

Press the sync button on the USB sync cable to synchronize all information in your Use the sync commands in the LifeDrive Manager window to Be sure to synchronize your device with your computer frequently so that you If you use the default settings, information from all the following applications

IMPORTANT

]

Synchronizing information Synchronizing means that information that is entered or updated in one place (your device or your computer) is automatically updated in the other. There’s no need to enter information twice. You can synchronize in one of two ways: Full sync device’s program memory, as well as all sync items on the hard drive, with info on your computer. Full sync also backs up any files or folders on your hard drive that are not sync items to your computer. Folder sync (Windows only) synchronize a single sync item, a group of sync items, or all sync items on your device’s drive, with the corresponding info on your computer. Sync items can be individual files or entire folders, including subfolders. All sync items must be located at the root level of the hard drive. You cannot synchronize info in program memory using the LifeDrive Manager window. ! always have an up-to-date backup copy of the info on your device on your computer. Doing a full sync When you perform a full sync, the following information is updated between your device and your computer: Program memory in program memory is transferred each time you synchronize your device with your computer using the button: [

      application to synchronize email on your device with email in If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and Memos is synchronized with info in the same application in Outlook (Memos is called Notes in Outlook). You ® can also set up the VersaMail

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»

Software you Desktop

® Did You Know? Desktop software

Key Term HotSync Manager use to select synchronization settings and that must be active when you synchronize. Everybody in your family can synchronize their device with the same copy of Palm software. Just make sure that each device has its own username; Palm reads the username and recognizes the device during synchronization. Tip When you synchronize, any items on the hard drive that are not sync items are backed up to your computer. Backing up puts a copy of the file or folder on your computer, but it doesn't keep the two versions in sync.

is updated with info in software

so that you can synchronize email and Desktop. desktop account using

ActiveSync® enter

Exchange

      Any information you Desktop software. Microsoft Any sync items on your device’s hard drive are updated.

Outlook. Other info, such as voice memos and notes, is synchronized with the corresponding info in Palm If you set up a Calendar information with info in Microsoft Exchange Server 2003, info from those applications is synchronized with info in Microsoft Exchange, while information from the other applications listed previously is synchronized with info in Outlook or Palm Desktop software your device’s program memory. Sync items You can do a full sync in the following ways:

IMPORTANT

]

!

[

•      only) your device or your (Windows cable on cable sync a USB computer technology using the your or use and wireless wirelessly must device you
       Bluetooth® either your or to port network, synchronize, attached (IR) you capabilities time cable Fi® infrared company’s first
       -sync Wi your The USB using device’s to the your Connecting
  Using Wirelessly Using
  • • •
  

initial . If you haven’t run the install program

     CD installation Manager must be active. HotSync Manager is installed when you install software

      you’ve already covered this requirement. ® Desktop software from the device’s IR port; you cannot use any of the other methods in this list, such as synchronizing using Wi-Fi or Bluetooth functionality. If you followed the instructions to synchronize during setup, To synchronize, HotSync Palm from the CD, you don't have HotSync Manager on your computer.

appears in the lower-right corner of your screen. If the icon is not there, turn it on by clicking Start and then selecting Programs. Navigate to the palmOne program group, and select HotSync Manager. On a Windows computer, you know HotSync Manager is active when its icon

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can’t

I device . my computer my

     If the Select User dialog box appears during synchronization, select the username of the person whose click OK. If you need help with synchronizing, see Tip information you want to synchronize, and then Tip synchronize with

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Tip When you synchronize, any items on the hard drive that are not sync items are backed up to your computer. Backing up puts a copy of the file or folder on your computer, but it doesn't keep the two versions in sync. You can manually back up an item in LifeDrive Manager by right-clicking the file or folder and selecting Save to PC, or by clicking the item and selecting the Save to PC icon from the LifeDrive Manager toolbar. Tip To turn off synchronization for a file or folder, right-click the item’s icon, and then select Turn off synchronization.

to synchronize both hard drive sync items and when you transferred a file or folder to your device, sync full option a

Do Synchronized eep

     LifeDrive Manager synchronizes only the items you select on the hard drive, not any of the information in program memory. program memory info. K Synchronizing using LifeDrive Manager WINDOWS ONLY When you transfer an item into the LifeDrive Manager window, you can identify whether you want to keep the item synchronized with its original on the computer. When you’re ready to do a folder sync, you can select whether to sync selected items, or all sync items on your device's hard drive. If you selected the that item is already a sync item. However, you can turn off synchronization for any such folder or file.

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Did You Know? If you put a file or folder that you chose not to make a sync item into a folder that is a sync folder, the item is synchronized regardless of your choice. After the next sync, a copy of the sync folder appears on both your device and your computer, with the sync version of the item inside. The original file or folder that you transferred using the Copy or Format for device option remains in its original location and is not synchronized. Tip You can also synchronize all sync items by right- clicking the LifeDrive Manager icon in the taskbar in the lower-right corner of your computer screen and then selecting Sync All Now.

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Tip To check when an item was last synchronized, right-click the item, select Sync Actions, and then select Check Sync Status.

Locating sync items on your computer

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     Desktop online Desktop software. Desktop Help. Tip The Palm Help has lots of info about how to use Palm Open the Help menu and select Palm

, the sync full a do

Desktop or Outlook to enter information on your computer. When you information is updated on your device.

Entering information using desktop software Use Palm WINDOWS ONLY

0

Continued

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•      the entry. of new corner a create lower-left to the screen in the Edit of click corner then and lower-left entry, following: the the in existing of New an one Click Click screen. Do •
  

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•      the entry. of new corner a create upper-left to the screen in the Edit of click corner then and upper-left entry, following: the the in existing of New an one Click Click screen. Do •
  

Continued

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Customizing your synchronization settings You can set the following options for synchronization:

•      to is device information your on synchronization much whether how sync synchronization choosing full setting only) a and initiate (Mac during you computer, computer, log when your updated on your is responds start troubleshooting you information computer synchronization when your disabling synchronization application how only) the how or automatically in Choosing Choosing (Windows Enabling enabled include
  • •
  

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requests

Choosing how your computer responds to synchronization WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your device, HotSync Manager must be running. You can choose whether HotSync Manager always runs automatically, or whether you must perform some action to start HotSync Manager.

0

Open the synchronization options screen:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lower- right corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the palmOne program group, and select HotSync Manager. Note that if you turn HotSync Manager on, it stays on until you turn off your computer.

     You must open HotSync Manager runs automatically every time you initiate Desktop is running Desktop software in order for HotSync Manager to run. You must manually turn HotSync Manager on each time you want Always available synchronization on your device. Available only when the Palm Palm Manual your computer to respond to a synchronization request.

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Setting synchronization options

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in the Palm folder. Double-click the HotSync Manager icon Click the HotSync Controls tab.

Open the synchronization options screen: a. b.

Select the synchronization options you want:

Continued

110

»

The

Key Term Conduit synchronization software that transfers information between an application on your computer and the same application on your device.

Sets your computer to respond to synchronization Sets your computer to Includes more troubleshooting information HotSync Enabled/Disabled requests from your device. Enable HotSync software at system startup automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize. Show more detail in HotSync Log in the log that is generated when you synchronize.

is updated in one sync full a during included application

Choosing whether application information is updated By default, when information in each place (your device or your computer), it is updated in the other. However, for each application, you can choose whether information that has been updated in one place is updated in the other during the next full sync.

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For

Tip Windows information on choosing whether application information is updated if you are synchronizing your device with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list. Select Change, and then select one of the applications from the list.

WINDOWS ONLY

0

Select the application you want to customize:

in the taskbar in the lower-right corner of Click the HotSync Manager icon a.

your screen.

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Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.

Select how information is updated during the next synchronization:

Information that is changed in one place (your device or Information that has been changed on your Information that has been changed on your No synchronization occurs, so any changes made on either your

Synchronize the files computer) is updated in the other during synchronization. Desktop overwrites handheld computer is updated on your device during synchronization. If information has been changed on your device, it will be replaced by the information from your computer, and you will lose the changes you made on your device. Handheld overwrites Desktop device is updated on your computer during synchronization. If information has been changed on your computer, it will be replaced by the information from your device, and you will lose the changes you made on your computer. Do Nothing device or your computer are not updated in the other location. Continued

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MAC ONLY

0

Select the application you want to customize:

in the Palm folder. Desktop icon Double-click the Palm a.

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Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.

Select how information is updated during the next synchronization:

Information that is changed in one place (your device or Information that has been changed on your Information that has been changed on your No synchronization occurs, so any changes made on either your

Synchronize the files computer) is updated in the other during synchronization. Macintosh overwrites handheld computer is updated on your device during synchronization. If information has been changed on your device, it will be replaced by the information from your computer, and you will lose the changes you made on your device. Handheld overwrites Macintosh device is updated on your computer during synchronization. If information has been changed on your computer, it will be replaced by the information from your device, and you will lose the changes you made on your computer. Do Nothing device or your computer are not updated in the other location. Continued

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Did You Know? Most device application files have the extension PRC or PDB.

      You can also use LifeDrive Manager to install applications to the Applications folder on Installing applications to your device Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your device when you synchronize. The applications are stored in program memory and are optimized for use on the device. NOTE your hard drive. This is useful if your program memory becomes full and you cannot install any more applications there. However, some applications are not designed to run from the Applications folder and must be installed to program memory to run correctly.

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Tip A confirmation dialog box shows whether the items will be copied to your device or to an expansion card. You can choose which device will receive the items by selecting the username in the User drop-down box in the upper-right corner. Did You Know? You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize.

     Desktop software on your Windows computer, you also automatically Using Quick Install When you install Palm install Quick Install. This tool makes it easy to install applications when you synchronize.

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Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag files you want to transfer to your device onto the droplet in the Dock. Tip Use the Send To Handheld droplet to install music files, photos, and videos to your device.

Installing applications from a Mac computer You can install applications from a Mac computer by dragging and dropping them onto the Send To Handheld droplet, or by using the commands on the HotSync menu. Using the Send To Handheld droplet

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Tip To move applications between your device and the expansion card, click Change Destination. Use the arrows to move the files, and then click OK. Tip If you do not see the application or file in the folder, go to the folder that contains the application you want to install.

Using commands in the HotSync menu

Continued

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Other ways of managing information You can move and manage information on your device and your computer in the following additional ways:

• software
  Desktop CD device your Palm installation on into software applications applications the of computer from numbers other your from on applications version info information archived additional and space Importing Restoring Installing Checking
  • • •
  

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     Desktop Help has lots of information about applications, including Desktop software Desktop Tip Palm importing from other step-by-step instructions. Open the Help menu in Palm and select Palm Help for more details.

Desktop software.

     Desktop software can import the following types of files: vCal/iCal (VCS/ICS) and Calendar archive (DBA) vCard (VCF), Contacts archive (ABA) Comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Memos archive (MPA), Tasks archive (TDA) Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your device? Don’t spend time retyping it. Instead, import the info into Palm Calendar (TXT) Palm Contacts Memos Text Tasks

Continued

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c.

Cont’d.

Click File, and then click Import.

Imported fields

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     Desktop online Help and the Microsoft Outlook online Help have lots of info Restoring archived items on your computer In many applications, you can save a copy of an item that you deleted from your device or desktop software to an archive folder on your computer. This frees up space on your device, while ensuring the information is available if you need it in the future. You can restore individual entries or an entire archive file to the related application in your desktop software. The Palm about how to restore archived files. Refer to these Help files for details.

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Installing the additional software from the CD Your device comes with many applications that are already installed and ready to use. The CD that came with your device includes lots of other applications to make your device even more useful and more fun. You can install these applications at any time.

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Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your device or expansion card, in case you’re interested in upgrading them.

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and select HotSync

Applications to

Go

Open the Info dialog box: a.

Get information about Get

Device applications stored on your device. Expansion card name information about applications stored on your expansion card. Continued

Pick list

126

Select one of the following options, and then select Done: Displays the version numbers of all of your applications. Shows how much space each application occupies. The bar at the top b. Version Size shows the total space currently in use on your device or expansion card.

Cont’d.

Shows the number of records in an application.

Records Done

     Desktop software from your You can remove only add-on applications, patches, and extensions that you install. You Removing information You can remove applications from your device, and remove Palm computer. Removing an application from your device If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your device or from an expansion card. NOTE cannot remove the applications that are part of the operating system of your device.

0

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WINDOWS ONLY

NOTE

Desktop software. Mac computers do not provide an option for uninstalling Palm

with

Desktop synchronize

Desktop software, you also remove the synchronization like Microsoft Outlook, you must leave Palm manager,

If you remove Palm information

Desktop software from your computer. This process removes only the application personal

IMPORTANT

     ] If you think you’ll never want to synchronize your device with your computer again, you can remove Palm files. The information in your Users folder remains untouched. ! software and can no longer synchronize your information. Even if you want to another software installed on your computer.

[

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You may have to modify these steps to correspond with the operating system on your

NOTE

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com/ com/

. .

     . palmOne palmOne . software, accessories, and more, visit . mylifedrive If you’re having problems .

Tips & Tricks Make your device uniquely yours. For great tips, www Support with moving and managing information or with anything else on your device, go to www support

Related topics Click a link below to learn about these related topics:

Desktop software and Microsoft Outlook

Switching between Palm Opening applications Using menus

• •

Up Around

0 Setting Moving

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Managing Your Contacts

      on your from on information Contacts

      Contacts contacts the contact contact contact contact a a with a connections topics multiple computer

In this chapter Adding Copying into Locating list Deleting Customizing list Making Contacts Working your Related

      wireless technology and a Say good-bye to a paper address book their email address, or gets a new work extension. With Contacts, not only is it easy to enter information such as names, addresses, and phone numbers, but it is just as quick to view, update, and organize contact information. You can easily share info with other devices and dial phone numbers or send messages directly from a contact by using your device’s built-in ® that you need to update manually every time someone moves, changes Bluetooth compatible mobile phone or by beaming. You can even add photos of your loved ones directly to their contact information.

Benefits of Contacts

• personal hand and your business in who who’s your information of touch all track in Carry contact Keep Keep
  • •
  

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. This the

     Desktop memory ® enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].” Did You Know? Contacts info is stored in synchronize software or Outlook.

Tip If the first character you program means that you can view the info only by looking at it in the application and you can information by pressing the sync button on the USB cable. Info in contacts can be synchronized with info in either Palm

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     into . information . synchronizing contacts the information, such as a the first contact, and then Did You Know?

Tip If multiple contacts share company name and address, you can enter copy other You can also enter one or more contacts on your desktop computer, and then copy them to your device by

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Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well.

Add a

OPTIONAL [ & ] birthday:

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if you need to contact

Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next contact; you can Did You Know?

Tip time you open the Contact Edit screen. Also, additional fields apply only to the current duplicate information apply the same fields to multiple contacts. Each field type can be displayed a certain number of times, up to a preset maximum. Once you reach this maximum, the field type no longer appears on the pop-up list. For example, you can display up to seven Phone/Email fields. Tip Select the Note icon next to the plus button to add a note to the contact.

Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit screen to display additional fields.

icon in the input area. Tap the Contacts

Done

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contact

if you need to

     Any changes you make to field types apply only to the current contact. You duplicate information Did You Know? phone number fields. IM a separate pick list. Tip can apply the same contact fields to multiple contacts. The email address field type is located on the same pick list as the field types are located on

Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact.

icon in the input area. Tap the Contacts

You must set up an instant messenger account with a service NOTE provider and download instant messaging software to use instant messaging on your device.

Select triangle Done

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Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. The new field is defined in all contacts, not just the current contact.

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icon in the input area. Tap the Contacts

Done

137

your business card to send

      or beam other devices. To beam your business card quickly, press and hold the Contacts application button Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then for approximately two seconds.

icon in the input area. Tap the Contacts

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Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact. Did You Know? If you duplicate a contact and do not edit the name, the contact appears in the Contacts list as “<Last name>, <First name> Copy.”

Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating the first contact simplifies entering information in the second.

0

icon in the input area. Tap the Contacts

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Lookup

You can also press Right on the 5-way navigator (or select the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? Phone

Tip The feature lets you add contact information directly into certain other applications on your device. For example, you can add a name and phone number to a memo or task.

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     by later . them them to archive copy of your Tip You never know when you’re going to need to look up an old business associate. If you save an deleted contacts, you can refer importing

icon in the input area.

the box to save an archive copy of the contact on your

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to a contact mark . a or to private as assign category

Did You Know? Fax, Other, Main, Pager, or Mobile from the pick list, the first letter of your selection appears next to the contact in the Contacts list—for example, W for Work. If you select email, no letter appears next to the contact. You can also use the Contact Details dialog box to contact If you select Work, Home, Tip a

Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list. You can also customize the appearance of the list.

0

icon in the input area. Tap the Contacts

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Select whether to sort the Contacts list by last name and first name or by company and last name.

List by

Done

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set .

, and the for connection Updater messaging wireless

     ® Link and phone a

     You must complete all the prerequisites email applications. To use Quick Connect with your device’s built-in Bluetooth To use it with your device’s IR port, run Phone then use the Phone Link application to set up a phone connection. Before You Begin technology, you must up ]

!

[

email or text message, accessing the web, or sending an instant message (requires additional software, sold separately) directly from a contact screen. Contacts gives you two tools to perform Lets you select a connection type and opens the application for making that type Opens the application to perform a connection task directly by selecting the

Making connections from Contacts You can set up your contacts so that you can do tasks like dialing a phone number, creating an these tasks: Quick Connect of connection directly from a contact’s information screen. Tap-to-Connect appropriate entry (phone number, email address, and so on) from a contact’s information screen. Using Quick Connect If you have a compatible mobile phone (sold separately) that includes Bluetooth wireless technology, you can use Quick Connect to dial a phone number, address an email or a text message, go to a website, or send an instant message (requires additional software, sold separately) directly from a contact.

0

icon in the input area. Tap the Contacts

Continued

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Tip You can also open Quick Connect from the Contact List view by highlighting the contact you want and then pressing right on the 5-way navigator. Tip If you want to close the Quick Connect dialog box without making a connection, press Left on the 5-way.

at the top of the In the Contact view, select the Quick Connect icon b.

Done

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Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number.

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icon in the input area. Tap the Contacts

Check the box and enter a prefix to add a prefix to all dialed Number prefix phone numbers.

NOTE

A prefix is not added to any number that begins with a “+” character.

Select each pick list and select the application you want to use All other fields to connect by that method.

146

set .

and the for connection Updater messaging

     Link and phone a compatible mobile phone applications. To use Tap-to-Connect with your device’s built-in Bluetooth wireless technology, you must To use it with your device’s IR port, run Phone

Before You Begin You must have a (sold separately) that includes Bluetooth wireless technology, and you must complete all the prerequisites email up then use the Phone Link application to set up a phone connection. ]

!

[

Using Tap-to-Connect With Tap-to-Connect, you can select a contact and dial a phone number or address an email or text message by selecting the appropriate entry on the contact screen. By default, Tap-to-Connect is not enabled.

icon in the input area. Tap the Contacts

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Done

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     , check with

Outlook

(Windows) If you chose to synchronize

Tip Microsoft out the online Help in Outlook to learn how to use Contacts on your computer.

Desktop software to learn how to use Contacts on your

®

Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your device. Check out the online Help in Palm computer. The online Help includes info about the following topics:

•      views Edit Contact contacts and contact info, contacts private a contact to categories deleting hiding list, stamp and the time into and private contact details a and masking, between to contacts copying, contacts contacts date contacts contact notes a Viewing, Editing Marking Showing, Printing Changing Adding Adding Organizing Sharing
  • • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop software from the Palm folder, and then WINDOWS ONLY To open Contacts on your computer, double-click the Palm and then click Contacts on the launch bar. MAC ONLY To open Contacts on your computer, launch Palm click Addresses.

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com/

     . com/

. palmOne

     . . palmOne www .

. mylifedrive If you’re having problems with Contacts or with

Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www Support anything else on your device, go to support

Related topics Click a link below to learn about these related topics:

Moving Around

•      Outlook and software Desktop Palm applications with menus Opening Using Synchronizing
  • •
  

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Managing Your Calendar

     on schedule calendar event schedule an Calendar your your events alarm your events with an topics coding

- computer

Scheduling Color Rescheduling Deleting

In this chapter Setting Checking Customizing Working your Related

Benefits of Calendar

• past and appointments conflicts future, deadlines for of current, top schedule on reminders Track appointments Stay Set Spot
  • • •
  

,

.

Outlook ®

ActiveSync

Desktop software,

® Exchange

Stay on top of your schedule by You can synchronize your calendar creating appointments, setting alarms, and spotting conflicts in Calendar. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks and email notifications with your appointments. Schedule repeating meetings or block out a vacation by creating one event set to repeat at an interval you specify. Color-code your appointments by category and add notes with helpful information. with Palm or your corporate email system using Microsoft

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»

The name for an Did You Know?

Key Term Event entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Tip You can also scroll to a date by pressing Right or Left on the 5-way or by selecting the arrows at the top of the Day View screen. You can use more than one line to describe an appointment.

Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.

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your as zone code

- on your time events a color to file events in to hide them from Outlook mark

Did You Know? Did You Know? Windows computer, you select

You can calendar categories. Each category has its own color. You can also private prying eyes. If you are synchronizing with can when creating a new event. Also, if you created appointments in Outlook that include more than one person, these person’s names appear when you synchronize with your device. You cannot edit this information on your device.

Hour list

Minute list

often.

Synchronize

That’s it. Your device automatically saves the appointment. Make sure you have a current backup.

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Did You Know? If you need to reserve a date before you know the details of the appointment, you can schedule an event without a start time.

Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines.

Open Day View:

icon in Tap the Calendar a.

the input area. Select the Day View icon b.

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Tip You can change an event without a time to a scheduled appointment. Select the event description, select Details, select the Time box, and select the start and end times.

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A diamond appears in

NOTE Done the time column to show that the event doesn’t start at a specific time.

155

     . interval repeating a unusual

     Thursday in November of every year, see Scheduling —Tip To select intervals such as the 2nd Tuesday of every month or the 3rd event

Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team meeting, a monthly game night with friends, and annual events like anniversaries and holidays.

icon in the input area. Tap the Calendar

NOTE date.

If you select Daily, a dialog box appears for you to select the end

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Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.

icon in the input area. Tap the Calendar

Continued

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Tip To enter holidays such as Labor Day or Thanksgiving, select Month, enter 12 on the Every line, and then select Day as the Repeat By setting.

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Did You Know? You can reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23–6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25. Tip Need to enter an event that extends beyond midnight? Enter an end time that is earlier than the start time.

Scheduling an event that is longer than a day Reserve a block of time for events that span several days, such as a vacation, conference, training class, or an extended project.

icon in the input area. Tap the Calendar

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Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location.

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Enter the note:

OPTIONAL [ & ]

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Open and menu

Options

Did You Know?

You can also set a preference to automatically include a time zone whenever you create a new event. the select Preferences. Select New events use time zones. Only new events created after the preference is set are affected.

Desktop software.

      you have set on your device. on your device and the event automatically location location primary primary the the Do not use times zones if you are synchronizing with Palm change Only events that have a time zone setting adjust when you change the primary time

IMPORTANT Desktop software does not recognize time zones.

] NOTE

Scheduling an event with a time zone ! Time zones work only if you are synchronizing with Outlook or Exchange ActiveSync. Palm Selecting a time zone when creating a new event allows you to travel and have your events automatically adjust to the time zone in your new location. When you schedule an event, set the time zone and the time the event occurs in the location of the event. The event automatically adjusts on your schedule based on When you travel, you can adjusts on your schedule to the correct time according to the time zone of the new primary location. zone on your device. Events that do not have a time zone setting remain at their set time. [

0

icon in the input area. Tap the Calendar

Continued

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Time zone pick list

Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow.

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Managing your color-codes Each color code represents a category of events. You can assign each category a name and select which color you want to assign to it.

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icon in the Tap the Calendar input area. Select the Day View icon

Open Day View: a. b.

Continued

164

The category name and its color-coded marker appear on the category list.

Done

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the

to show set Options

Did You Know? In Day View and Month View you can

Display the category list so that you can view all your events or just the events for a single color-code.

Assigning a color code to an event

icon in the input area. Tap the Calendar

Done

In Agenda View and Day View the category marker next to the event is color-coded. In Week View and Month View the symbol for the event is color-coded.

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in your alarms

      in the instead of your customize settings Clock set

Did You Know? Did You Know?

Tip You can alarm Calendar Preferences dialog box. If you World Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. When you set an alarm, a little alarm clock appears to the right of the event description.

Setting an alarm

icon in the input area. Tap the Calendar

Done

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     repeat, to change the alarm, category, Tip You can also use the Event Details dialog box location, and privacy settings.

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Apply your changes to only the selected instance of the Current repeating event.

Apply your changes to the selected event and all instances of the Apply your changes to the selected event and all past and future instances Future repeating event that occur at a later date. All of the repeating event.

Done

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by later . them them to

     Many people find it useful Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete. Tip to refer to old events for tax purposes. If you save an archive copy of your deleted events, you can refer importing

Deleting events If an appointment is canceled, you can delete it from your schedule. When deleting a repeating event, you can indicate you want to delete just the selected event, or to also delete other instances of the event. You can also delete all your old events that are before a selected time frame.

icon in the input area.

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Check the box to save an archive copy of the event on your

OPTIONAL [ & ] computer.

Delete only the selected instance of the repeating event.

Current

Delete the selected event Delete the selected event and all past and future instances of the repeating Future and all instances of the repeating event that occur at a later date. All event.

Done

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Deleting all your old events When you need more space on your device, or you just want to do some “housekeeping,” you can delete all your old events.

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favorite background a

application.

® the use as

     Did You Know? Agenda View shows how many unread messages you have in the VersaMail Did You Know? You can Tip Press the Calendar button repeatedly to cycle through the four different views. photo for your Agenda View.

Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Viewing your appointments and tasks together Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due today. If there’s room on the screen, Agenda View also shows your schedule for the next dates that have events scheduled on them.

0

      instead. icon in the input area. If Calendar is already open, select the Agenda View icon Tap the Calendar NOTE

Continued

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•      View. schedule: Day in your it to view go Tasks. to to in it to go following appointment to the task of an a one Select Select Do •
  

Category marker

Location

No-time icon

Overdue task icon

Done

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Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date.

0

Open Day View:

icon in the input area. Tap the Calendar a.

Select the Day View icon b.

Birthday

Day selector Alarm icon

No-time

Repeat icon Note icon

Event

Category

Continued

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•      a dialog the choose select to Details week, To the
       Go open color-code. same select to a the to or entry. schedule: in Details event day week, or text. daily next birthday the icon, note your another or the assign the view view Alarm view to the view to to previous to the icon, to icon marker following selector to icon Birthday day scroll Repeat Note category the to date. of the the the the the any Select arrows specific Select box. Select Select Select Done Do • • • •
  

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Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again.

Viewing your weekly schedule Week View shows your schedule for an entire week. The time frames that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences.

Open Week View:

icon in Tap the Calendar a.

the input area.

•      a choose day the to in To later Go select or or location. earlier schedule: weeks, and scheduled weekly between View. description Day events your scroll in event day view view to the to to that week. selector to view arrows go to following week to event scroll selected the date the of the a an the any Select week. Select Select Select during Do • • •
  

Done

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Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again.

Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month.

Open Month View:

icon in Tap the Calendar a.

the input area. Select the Month View b.

icon

•      Go select or month, next schedule: or previous monthly the View. to Day your scroll in view to month. day to that selector to specific go following month a to the date of the choose a any to Select Done Select To Do •
  

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Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again.

Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year.

Open Year View:

Year selector

icon in Tap the Calendar a.

the input area. Select the Month View b.

icon

Select Year. c.

Scroll arrows

•      To Go select or screen. year, the next on or fit View. previous don’t calendar: that Month the in yearly to months a month view scroll see to to that to year. to arrows go following selector specific to year a scroll month the of the choose the a any Select Done Select to Select Do • •
  

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Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View.

Overlapping events

Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view. You can also choose alarm and start and end time settings.

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      to a

Theme select

Color

     If the text is difficult to see against your new background, hide the input area and View as possible. Tip different change the text color. Tip If you want to see the hours when you have nothing scheduled, as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day, or display as much of Day

Display the Category pick list doesn’t appear. Display the bars Show Category List category pick list. By default, the Show Time Bars that show the duration of an event and event conflicts.

Avoid scrolling and display only the time period with Display the category marker between the time and

Compress Day View scheduled events. Show Category Column description. The color of the category marker indicates which category the event is filed under. Continued

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Display the Category pick list doesn’t appear. Show events that Show Category List category pick list. By default, the Timed Events are scheduled for a specific time.

     Show events that repeat every day. Show events Untimed Events that are scheduled for a specific date, but not a specific time. Daily Repeating Events

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Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots.

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     minutes, 10 minutes, Select the sound the alarm makes when it goes off. Select how many times the alarm sounds after the first time it Times, and 10 Times. Select how often the alarm sounds: Minute, 5 Alarm Sound Remind Me goes off: Once, Twice, 3 Times, 5 Play Every and 30 minutes.

185

     , check with

Outlook out the online Help in Outlook to learn how to use Calendar on your computer. Did You Know? Check out the Palm folder. It contains Desktop software

Tip (Windows) If you chose to synchronize Microsoft Mac Holiday Files folder in the various holidays that you can import into Palm on your computer.

your email and calendar information they do not update when you synchronize

ActiveSync application;

Exchange ®

VersaMail

Microsoft

If you use IMPORTANT

]

Working with Calendar on your computer ! synchronize directly with your info on your company's Exchange server. You must retrieve email and calendar updates from the your device with your computer.

[

•      View Year and View, them Month hiding View, and Week private View, events events as schedule Day Rescheduling alarms events events your with Scheduling Setting Deleting Marking Printing Working
  • • • • • •
  

     Desktop icon on the Windows desktop, Desktop icon in the Palm folder, and WINDOWS ONLY To open Calendar on your computer, double-click the Palm and then click Calendar on the launch bar. MAC ONLY To open Calendar on your computer, double-click the Palm then click Date Book.

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com/

     . com/

. palmOne

     . . palmOne www .

. mylifedrive If you’re having problems with Calendar or with

Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www Support anything else on your device, go to support

Related topics Click a link below to learn about these related topics:

Sharing

•      wireless Bluetooth using Outlook devices by and ™ devices Powered ® software Palm Bluetooth Desktop other other device Palm to to your with events events on Synchronizing Beaming Sending technology
  • •
  

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Your Microsoft Office Manager

within managing from files and topics files

Creating Documents Related

In this chapter Office Opening

With its ability to store large amounts of important information, your device lets you take your office with you— including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your device. You can also view, carry, and manage PowerPoint files on your device. You can keep updated copies of the files on both your device and your computer so that you can work on them in the most convenient location any time.

•      and go PowerPoint taking the on and by spreadsheets, you Excel, device with Word, productivity docs, your Manage on files Improve important presentations •
  

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. com

. dataviz

.

Did You Know? You can also choose to manage the transfer of located on your computer. Documents To Go allows you to move or copy files to your device on this application, click the Documents To Go icon on your computer and then click Help, or go www your documents using the Documents companion application called Documents To Go when you synchronize. For complete information to

Creating and managing Office files The Documents application provides powerful editing and file management features for Office files on your device. What’s more, Documents makes it easy for you to share files between your computer and your device. Here are some of the capabilities of Documents:

•      native your to their files on in wireless it in PPT). save viewing attach -and built or XLS, and for , device’s (DOC, device optimized messages your your is email format on that using native incoming printer
       ® their spreadsheet presentation to Wi-Fi in Excel or files or attachments ® as Bluetooth PowerPoint document a to or Word PowerPoint-compatible received files Excel, a a files edit edit messages. Office . Word, or or Office outgoing Transfer technology View Create format. Create device. Open
  • • • •
  

Drive

(Windows) or

Manager

LifeDrive™ (Mac and Windows) on your computer. You can manage items on the hard drive in various ways: copying, moving, deleting, renaming, and so on, using LifeDrive Manager (Windows) or

You can store and synchronize your Office files and folders in the Documents folder of your device's hard drive. View and access the files and folders using the Files application on your device. You can also view the files and folders using Mode Drive Mode (Mac and Windows), or Files on your device. If you drop Office files into the Documents folder in LifeDrive Manager, they are automatically set to be synchronized.

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to it

for

Add list

     Favorites device or your expansion card by selecting Menu, selecting Save As from the File menu, and then selecting the location where you want to save the file. easy access.

Tip When you are working on a file, save it to your Tip Do you have a file you are always viewing? your

Opening files from within Documents In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your device.

Done

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com/ .

. com

     . palmOne . dataviz software, accessories, and more, visit . mylifedrive .

Tips & Tricks Make your device uniquely yours. For great tips, www Support If you’re having problems with Documents, click the Documents To Go icon on your computer, and then click Help, or go to www

Sending and receiving Office files as attachments to email messages

®

Related topics Click the link below to learn about these related topics: VersaMail

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Viewing Your Photos and Videos

     types photo videos video video file videos and and or or or and photo files a editing photos photo photo supported photos and details a a photos topics video

In this chapter Viewing Organizing videos Personalizing Sharing

Reformatting copying Viewing or Copying Deleting Related

for

     . entry background

Contacts the a as to photos photo a

A picture may be worth a thousand words, but what happens when you have lots of pictures—or videos—that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Solve both problems with palmOne™ Media. Easy viewing and organization of still photos and videos are all features of Media. You can keep your favorite photos right on your device; select and Agenda View in Calendar; even your Favorites and Applications views add

Benefits

• favorite hundreds video and your from and videos far places photo be or multiple photos Never people Simplify organization Store of
  • •
  

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(Mac and

Manager

Mode

Did You Know? photo on your device in its native format with no view it on the computer in the format you prefer. On your computer, use LifeDrive the Format for device option. You can also use You can carry a video or conversion, so you can (Windows); do not select Drive Windows) on your computer.

Manager

LifeDrive™ droplet to transfer files to your device. The files are (Mac and Windows) on your computer. You can

Mode

Handheld

Drive to

Send (Windows) or

Manager

Reformatting files and copying supported file types You can view photos in popular formats such as JPG, BMP, TIFF, and GIF on your device. You can view videos in formats such as MPEG-1, ASF (MPEG4+ADPCM), and AVI (MJPEG+ADPCM) or (MJPEG+PCM). When you copy a photo or video from your computer to your device using (Windows), you can choose to reformat the photo or video to a format and smaller file size that works best for viewing on your device. There are numerous video formats, and not all types can be converted to a format that’s viewable on your device. On a Mac, you can use the the original version on your computer when you synchronize. Only the new reformatted file is or video in its original format and update it during synchronization. You can store your photos and videos on your device in the Photos & Videos folder. View and using LifeDrive Manager (Windows) or Drive Mode (Mac and Windows), or Files on your device. to the DCIM folder on the hard drive. Since this is not a special folder, no albums can be created in the folder. To access the media, you need to browse to the subfolders where the pictures are located. If you want to add media from the DCIM folder to an album, you must use Files to copy the media to a subfolder in the Photos & Videos special folder. reformatted to a format that works best for viewing on your device. If you choose to reformat the file, the reformatted version is renamed so that it does not overwrite copied; the original file is not copied. In LifeDrive Manager, you can also choose Keep Synchronized, which allows you to keep the photo access the files using the Files application on your device. You can also manage the files using LifeDrive manage items on the hard drive in various ways: copying, moving, deleting, renaming, and so on, Albums are subfolders located only in the Photos & Videos special folder on the hard drive and in the DCIM special folder on an expansion card. Only first level subfolders in these special folders are recognized as albums. When you copy your media from your camera card using Camera Companion, the media is copied

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     to . them viewing opy for c device enhance your photos or videos and Tip Use your camera’s editing software to edit or your

View miniature preview versions of your photos and videos. View names and dates of photos and videos on your device or an expansion card. View all photos and videos in an album, automatically one after another.

Viewing photos or videos You can view photos and videos in the following ways: Thumbnail List Slide show You can easily see a full-screen view of a photo or play a video by selecting the photo or video from the Thumbnail or List View. You can also rotate the orientation of the photo, zoom in to view a magnified portion of a photo, and view or edit detailed information about a photo or video. Viewing a photo or video in the Thumbnail and List View

0

button. Press the Media

Continued

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Expansion Card

Photos & Videos folder on your device’s hard drive or on an expansion card, select the correct location from the list.

Continued

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Tip If a photo is larger than your device’s screen— either because of its original size or because you have zoomed in—tap and drag with the stylus to view different parts of the photo.

Select a photo or video to view

List View

Select a photo or video to view

Continued

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controls. Press

Did You Know? avigator

When viewing a video, you can use your n Up and Down to control the volume. Press and hold Left and Right to move the video forward and backward in 5-second increments. You can also press Left and Right to move to the previous or next media file.

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clips audio hoto

Did You Know? p

In a slide show, videos and play through in their entirety before the next item appears.

Viewing a slide show

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, that photo a

controls. Press

Did You Know? avigator Did You Know? ositioned position is shown in the slide show. This allows you to focus on sections of the photo you would like to highlight. This feature does not save the zoom setting.

When viewing a slide show, you can use your n Up and Down to control the volume. Press Left and Right to move to the previous or next media file. When viewing a video, press and hold Left and Right to move the video forward and backward in 5-second increments. Once you have p

Expansion Card

In the Thumbnail or List View,

select Slide Show

Done

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Tip You can also rotate a photo by pressing Down on the 5-way to zoom the photo out and then selecting Rotate at the bottom of the screen.

button.

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the

and opening menu

     You can also view details including last date selecting Album Details. Tip for an entire album— changed, number of items in the album, and size—by Album

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the bottom of the Media Details screen to view other photos in the Exchangeable

Tip Select the scroll arrows at album. Key Term EXIF Image File Format is a standard for storing interchange information in image files. Most digital cameras use the EXIF format.

»

Select the Album pick list and select a new album Select the Notes field and enter a note for the photo or video.

Move to different album location for the photo or video. Add notes Continued

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If the photo

OPTIONAL was taken from a digital camera that uses the EXIF format, you can view the EXIF information about the photo:

[ & ]

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feature to copy Did You Know?

Tip Use the move a photo from your device to a card and vice versa. If a photo is stored on your device, you can add it only to an album located on the device. Likewise, if a photo is stored on an expansion card, you can add it only to an album that is on the same card. Albums are subfolders located only in the Photos & Videos special folder on the hard drive and in the DCIM special folder on an expansion card. Only first level subfolders in these special folders are recognized as albums.

Organizing photos and videos You can organize your photos and videos in the following ways:

• albums. those in albums. videos and between View. photos or List your within the in place videos videos and and albums and photos photos Create Move Sort
  • •
  

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Tip Move photos within albums to easily put the slide show of your child’s birthday party in the sequence you want.

Done

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adding . album different a to

Tip You can also move a photo or video by it The item is removed from the original album.

Select to move photo or video

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Before You Begin You must be in an album to sort manually. You cannot sort when All Albums is selected from the pick list. ]

!

[

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Did You Know? Create multicolored art: Select a color and draw on a photo, and then select a different color and draw some more. Each drawing keeps its original color. Tip Select the drawing tool button to change line size. Select the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; select Undo to delete text. You can use Undo only once to delete text for a given photo. If you need to delete text after using Undo, select Done and do not save the photo, and then open the photo and try again.

Personalizing a photo To add a personal touch to a photo, use the drawing tool or add a voice clip.

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Saves the photo with the drawing in place of the original photo with no drawing; the Replace Original original photo is lost.

Saves both the photo with the drawing and the original photo with no drawing. You can enter a name for the new photo. You can also select the pick list to save the updated photo to a different

Save as New Picture album.

Saves only the original photo with no drawing. Returns to the Draw on Photo screen.

Don’t Save Changes Cancel Done

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Did You Know? When viewing a photo that has audio, you can tap the microphone

button.

Record button

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•      are are icon Audio Play audio Play clip: controls the the controls the the to photo. sound select tap photo select listen photo the the the and to the in to When button button When available, located available, clip. not Listen •
  

Done

213

Album the

      , selecting Album, and then selecting Copy Album to Card or Copy Album to Device. Select the album you want, and then select Done when copying is complete. Tip Copy an entire album by opening menu

Copying a photo or video You can copy photos and videos from your device to an expansion card, and vice versa.

0

button. Press the Media

Done

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•      are are icon Audio Play audio Play clip: controls the the controls the the to photo. sound select tap photo select listen photo the the the and to the in Done. to When button When available, located Done Listen available, button clip. not Select •
  

213

menu

Album the

Tip You can also beam or send an entire album by opening and selecting Beam Album or Send Album.

Fi

-

Wi wireless technology to wirelessly send photos and videos to other Wi-Fi and

® luetooth

Sharing photos and videos You can easily share photos and videos with family and friends. Use your device’s built-in B Bluetooth devices within range. You can also share photos and videos using any of the following methods: and

•      device, to to Mac your computer from from video or or photo computer, a devices. copy desktop also your can droplet. message. Powered™ to You Palm device Handheld email your (Windows). an other to to to from anager Send video video video M the or or or LifeDrive using photo photo photo a a a using device Attach Beam Copy by your
  • •
  

Sending a large number of photos or videos using Bluetooth technology or beaming NOTE can take a long time.

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com/ com/

. .

     . palmOne palmOne . software, accessories, and more, visit . mylifedrive Support .

Tips & Tricks Make your device uniquely yours. For great tips, www If you’re having problems with Media or with anything else on your device, go to www support

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Managing Your Camera Card Media

videos videos card and or camera photos photos topics your

In this chapter Copying Viewing Related

from

Maybe you have just filled your digital camera card and you want to keep taking pictures. Do you want to review your pictures on a larger screen? You can do this and more with palmOne™ Camera Companion. You can quickly transfer your digital camera card contents to your device or computer so that you can keep taking pictures. You can also easily organize your photos and videos with palmOne™Media.

Benefits

• contents hundreds card and contents camera videos card your device multiple camera your Store photos Transfer to of View
  • •
  

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     the to Did You Know? opening and selecting Disable auto-detect under the Options menu. Did You Know? Copy picture to

You can disable the camera card auto-detect feature by menu (Windows only) When copying files to your computer using Drive Mode, you can click the Windows dialog box selection a folder on my computer using Microsoft Scanner and Camera Wizard automatically copy files

To extend your battery life, connect your device to a power source when copying IMPORTANT

]

Copying photos and videos from your camera card ! media from your camera card. You can copy your photos and videos to your computer or your device. When you use Copy to Device, the program checks for files with the same file name and content. If found, those files are not copied. Also, files with the same file name but different contents are automatically renamed before copying onto the device. Albums are subfolders located only in the Photos & Videos special folder on the hard drive and in the DCIM special folder on an expansion card. Only first level subfolders in these special folders are recognized as albums. When you copy your media from your camera card using Camera Companion, the media is copied to the DCIM folder on the hard drive. Since this is not a special folder, no albums can be created in the folder. To access the media, you need to browse to the subfolders where the pictures are located. If you want to add media from the DCIM folder to an album, you must use Files to copy the media to a subfolder in the Photos & Videos special folder.

[

•      opens. Camera . select device automatically and your Favorites into application to o card the g camera enabled, disabled, digital Companion: is is your Camera auto-detect auto-detect Open If If
  Insert •
  

Companion Continued

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Tip Always format your camera cards on your camera. Your device can read SD and MMC cards formatted by your camera. However, your camera may be unable to read cards formatted by your device.

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Drive Deletes View the Opens on your device and allows If you selected Copy to Computer you to copy files to your computer. Your device must be connected to your computer. OPTIONAL

Mode [ & ] Copy to Device, you can select the following: Delete Media on Card the contents of your camera card so that your card is immediately available for more photos or videos. View Copied Media photos and videos that you copied to your device.

220

Tip Use your camera’s editing software to edit or enhance your photos or videos and copy them to your device for viewing. Did You Know? Some cameras use a video format that cannot be viewed on your device. You can store the video file on your device until you able to transfer the file to your desktop computer where you can view the video.

Viewing photos or videos Use your device’s large display as a picture viewer. You can view the contents of your camera memory card without transferring the photos or videos to your device.

0

•      opens. Camera . select device automatically and your Favorites into application to o card the g camera enabled, disabled, digital Companion: is is your Camera auto-detect auto-detect Open If If
  Insert •
  

Companion

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com/ com/

. .

     . palmOne palmOne . software, accessories, and more, visit . mylifedrive Support .

Tips & Tricks Make your device uniquely yours. For great tips, www If you’re having problems with Media or with anything else on your device, go to www support

Related topics Click a link below to learn about these related topics:

Media

• shows slide cards and expansion albums, or lists, applications thumbnails, other as to videos videos videos and and and photos photos photos Viewing Copying Deleting
  • •
  

Sending information using wireless technology on your device Sending photos and videos as attachments to email messages

Sharing VersaMail

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Listening to Music

     CD your on a device to from player files your using on

Rhapsody

Rhapsody your

MP3 music playlists with device music topics using computer your

In this chapter Transferring device Rhapsody Playing Customizing Working your

Transferring to Managing Related

Benefits

• of format mini-disc thousands MP3 or CD, to listen popular MP3, DJ the required own and in separate your Carry songs No player Be
  • •
  

      lets you play the music on Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? There is no need to buy an expensive MP3 player. Your device can carry thousands of songs, and Pocket TM

Tunes your device. Simply transfer songs onto your device or an expansion card and then listen through the built-in speaker or stereo headphones (sold separately).

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     (Windows only) Perform Install Rhapsody After you install the your device with your computer in order for Rhapsody to recognize your device. Before You Begin the following: • desktop application on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software. You must install this software, even if you already have a version of Rhapsody installed on your computer. The version on the CD contains all of the components needed to transfer music files to your device. • software, you must synchronize ]

!

[

Setting up Rhapsody for MP3 Rhapsody settings must be changed to support MP3 to be compatible with Pocket Tunes.

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     File to . files

(Mac and to open any it

MP3 (Windows) or

Rhapsody

Mode

Before You Begin (Windows only) You must set up support Tip You can also transfer MP3 files to the Audio folder on your device using Transfer Drive Windows) on your computer. Tip The Star quick button opens the Pocket Tunes music application by default, but you can customize application you choose. ]

!

[

Transferring MP3 files to your device using Rhapsody The Pocket Tunes software that comes with your device is compatible with the popular MP3 audio file format. If your MP3 files are already on your computer’s hard drive, you need to transfer them to your device’s hard drive to listen to them on your device. WINDOWS ONLY

0

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button and select your device from the pick Click the Device Preferences c.

list.

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IMPORTANT

]

!

[

Do not press

the sync button on your cable. Rhapsody is transferring the files, so there’s no need to do anything.

Done

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      to You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. You can also transfer MP3 files on a Mac computer by dragging the music file to the Send To Handheld droplet. Select the destination for the file, and synchronize Tip Tip then transfer it.

Prepare your computer and your device:

and select Drive Mode

Applications to

Go a.

. cable sync

USB the to computer your and device your

Connect b.

. de

Mo

Drive from

When you have finished transferring music files, be sure to

IMPORTANT disconnect

]

! properly

[

Done

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to . files

MP3

Rhapsody

Before You Begin (Windows only) You must set up support ]

!

[

     Mac users can use iTunes, included with OS X, to transfer music from a CD to their Transferring music from a CD to your device using Rhapsody If your songs are on a CD and you want to listen to them on your device, use the Rhapsody desktop application on your computer to convert and transfer the files. NOTE device. Music files should be imported in MP3 format. WINDOWS ONLY

0

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. com

. real

.

Did You Know? Did You Know? www

An interactive tutorial on the LifeDrive™ software installation CD guides you through adding music. Insert the CD and go to the My Music section of the tutorial and select Add music from a CD. For tips on using Real Rhapsody on your computer, go to the Help menu in Real Rhapsody™ or visit

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com/

Options . tunes the -open and select Help. pocket .

     Did You Know? Pocket Tunes continues playing the songs in your . Tip For tips on using Pocket Tunes, menu list until it reaches the end of your list or until you tap the Stop button, even if your device screen is off. Tip You can upgrade Pocket Tunes to a version that supports additional music file formats, such as WMA, supports streaming MP3, subscription music, and includes additional features such as graphic equalizers and bookmarks. For more information, visit www palmone

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Managing playlists You can create dozens of playlists with your favorite songs.

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Did You Know? The Add Songs to Playlist screen displays all songs on your device’s internal drive and on your expansion card. Tip To add all the songs in an album to your playlist, select Add Song, select an album, and then select Select All.

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Tip To quickly select all the songs in the list, select Select All. To quickly deselect all the songs, select Select None.

in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.

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Select a song and Tap Add, check a Select a song and Remove select Remove to delete the song from the playlist. Add Song song’s box, and then tap Done. Up or Down select Up or Down to move the song up or down one slot.

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Customizing your player You can customize your MP3 player by setting preferences.

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Flashing the LED when the pTunes console is turned off When you are playing music while the pTunes console is turned off, you can set the LED to flash to remind you that pTunes is still on and is playing music. This can be a helpful reminder to extend the devices’s battery life when you are not listening to music.

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Working with Rhapsody on your computer WINDOWS ONLY Use Rhapsody on your computer to play and manage your songs. Learn how to use Rhaspody on your computer by using the online Help in Rhapsody. The online Help includes info about the following topics:

• window Rhapsody the of media services parts the burning premium about media media and
  Learning Finding Playing Saving Rhapsody Preferences Troubleshooting
  • • • • • •
  

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com/

. palmOne .

Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit . mylifedrive www

Related topics Click the link below to learn about these related topics:

Managing

Expansion Cards Info Common Questions

•      computer and droplet device your Handheld on To plug-in Send cards and the and card Install expansion a software removing cards of Rhapsody Quick contents and expansion the the palmOne™ Inserting Naming Viewing Installing Using
  • • • •
  

Answers to frequently asked questions about Rhapsody

. com

. tunes

-pocket

Support If you’re having problems with Pocket Tunes, go to .

Tip www

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Managing Your Tasks

     list your on complete Tasks tasks as

      Tasks your your task task a a tasks with topics

Creating Organizing Deleting Customizing computer

In this chapter Marking Working Related

Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your device is the perfect place to make a list of the things you need to do.

Benefits of Tasks

• priorities deadlines focused Set Track Stay
  • •
  

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      in to your private writing . characters as area

     2 organize by filing them into tasks If no task is currently selected, you can create a input Add a note to a task. Did You Know?

Tip new task by Graffiti® the Tip Select the Note button, enter the note text, and then select Done. You can tasks categories. You can also mark hide them from prying eyes.

often.

Synchronize have a current backup.

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the your for customize sound

     Create a task and assign it a due date. A task must have a due date before you can set an alarm. You can in the Tasks Before You Begin Tip alarm tasks Preferences dialog box. ]

!

[

icon in the input area.

Did You Know? When you set an alarm, a little alarm clock appears to the right of the task description.

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     . interval repeating a unusual

     Thursday in November of every year, see Scheduling —Tip To select intervals such as the 2nd Tuesday of every month or the 3rd task

Scheduling a repeating task—standard interval Repeating tasks are a great way to add tasks that happen over and over again, like taking out the trash every Thursday night or making monthly mortgage or rent payments.

icon in the input area. Tap the Tasks

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NOTE date.

If you select Daily, a dialog box appears for you to select the end

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Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.

icon in the input area. Tap the Tasks

Continued

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Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting.

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next

!)

Did You Know? Overdue tasks have an exclamation point ( to the due date.

Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see only certain types of tasks.

the open and select menu

Your Tasks Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings,

Tip Options Preferences. Tip Create a new category for tasks by selecting Edit Categories in the Category pick list.

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icon in the input area. Tap the Tasks

Displays tasks that are assigned to the selected category. Select the pick list in the upper-right corner to select a different category.

Category

Done

251

menu

     Options the tasks, and you can show or hide finished tasks. To change these settings, Tip You can set Tasks Preferences to record the date that you finish your open and select Preferences.

Marking a task as complete You can check off a task to indicate that you’ve completed it.

0

Done

Desktop software and Microsoft Outlook handle completed repeating tasks Desktop software checks off all overdue instances of the task, and Microsoft

®

Palm NOTE differently. Palm Outlook checks off only the oldest instance of the task.

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     to refer importing by later specific task by selecting the task, selecting Details, and then selecting Delete. If you save an archive copy of your deleted tasks, you can .

Tip You can also delete a Tip them them

Deleting tasks If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task, you delete all instances of the task. You can also delete all your completed tasks.

icon in the input area.

Check the box to save an archive copy of the task on your

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     by later . them them to deleted tasks, you can Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your refer importing

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Did You Know? Calendar’s Agenda View also displays your tasks.

Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks.

0

icon in the input area. Tap the Tasks

Continued

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Replace the due date you assign to a task with the Display each task’s due date in the list (if you assigned one), and display an exclamation point next to each task that is overdue. Record Completion Date date you really complete and check off the task. If you don’t assign a due date to a task, the completion date still records when you complete the task. Show Due Dates

Show the priority setting for each task in the list. Show the category for each task in the list. Select a sound for the alarms you assign to your tasks.

Show Priorities Show Categories Alarm Sound Done

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     , check with

Outlook

(Windows) If you chose to synchronize

Tip Microsoft out the online Help in Outlook to learn how to use Tasks on your computer.

Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Desktop software to learn how to use Tasks on your computer. The online Help includes info Palm about the following topics:

•      categories window tasks or level, Tasks tasks private the priority of deleting hiding tasks parts tasks and categories date, and private list view due the to as task to by about editing, repeating tasks masking, tasks your how tasks Learning Entering, Creating Marking Showing, Assigning Printing Selecting Sorting
  • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop icon in the Palm folder, and then WINDOWS ONLY To open Tasks on your computer, double-click the Palm and then click Tasks on the launch bar. MAC ONLY To open Tasks on your computer, double-click the Palm click To Dos.

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258

Writing Memos

memo on a your in

      Memos editing memo memo a and a with memos list topics computer

Viewing Working

In this chapter Creating Moving memos Deleting your Related

Benefits of Memos

•      back hard-to-remember wirelessly to colleagues information but to your computer essential memos your on Store information Send Synchronize up it
  • •
  

Your device contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories. From meeting notes to recipes and favorite quotations, Memos provides a quick and easy way to enter, store, and share your important information.

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to

Lookup

Phone

Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Tip Use quickly add a name and phone number to a memo.

icon in the input area.

      often. automatically saves the memo. Make sure Synchronize you have a current backup.

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     size com/ the

. and click the change in Memos to palmOne text

. the

     The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your device to a portable a variety of portable keyboards. Visit www mylifedrive Accessories link. You can Tip keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase Tip of enhance readability.

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Desktop

Did You Know? ® , and then

If you use Palm software for synchronizing, you can send a memo to your computer by synchronizing open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo.

Moving memos in your memos list You can move memos up or down in your memos list. For example, you might want to keep all memos on a certain topic grouped together.

icon in the input area. Tap the Memos

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     by later . them them to deleted memos, you can Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your refer importing

icon in the input area.

Check the box to save an archive copy of the memo on your

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, check

so you can with

Outlook on your ocuments

Tip (Windows) If you chose to synchronize Microsoft out the online Help in Outlook to learn how to use Notes on your computer. Tip You can copy the text of a memo and paste it into a new Word file in D device. Edit the text in Documents, save it as a Microsoft Word file, and then send the file to your computer by synchronizing view and edit it in Word.

Desktop software to learn how to use Memos on your computer. The

®

Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your device. Check out the online Help in Palm online Help includes info about the following topics:

•      views memos memo memo memos private single a to hiding and stamp categories deleting list and private and the time into details as masking, between and memos copying, memos memos date memos memos memo Changing a Viewing, Editing Marking Showing, Printing Adding Organizing Sorting Sharing
  • • • • • • • • •
  

     Desktop icon on the Windows desktop, Desktop software from the Palm folder, and then WINDOWS ONLY To open Memos on your computer, double-click the Palm and then click Memos on the launch bar. MAC ONLY To open Memos on your computer, launch Palm select Memos.

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com/ com/

. .

     . palmOne palmOne . software, accessories, and more, visit . mylifedrive Support .

Tips & Tricks Make your device uniquely yours. For great tips, www If you’re having problems with Memos or with anything else on your device, go to www support

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Writing Notes in Note Pad

     on note a

Pad

     Note editing note note a and a with topics computer

In this chapter Creating Viewing Deleting Working your Related

Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil, such as drawing a quick sketch. Note Pad gives you a place to draw freehand and take notes in your personal handwriting, which is even faster and more flexible than creating a memo on your device.

Benefits of Note Pad

• moment words alarms wirelessly set the you in thousand a when colleagues worth to information is reminders notes picture Capture A See Send
  • • •
  

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     , menu screen

- Edit full the

is turned off. You open and select Clear Note.

Before You Begin Make sure writing cannot create or edit notes in Note Pad when full-screen writing is on. Tip Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the title), ]

!

[

. private as them

Did You Know? Prevent others from viewing your notes by marking

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Options the

, selecting opening Preferences, and then selecting a sound from the Alarm Sound pick list.

Tip Change the alarm sound by menu

Setting an alarm

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Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title.

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the

select

Open menu,

Preferences, and then select the Sort by pick list.

Tip Sort the Note Pad list alphabetically, by date, or manually. Options If you sort manually, you can rearrange the list by dragging notes to another position in the list.

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the

Record

select the Open menu, opening and selecting Delete Note. deletion confirmation Preferences, and then uncheck the Confirm note delete box.

Tip You can also delete a note by menu Tip Want to get rid of those messages? Options

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     Desktop software to learn how to use Note Pad on your ® computer. The online Help includes info about the following topics: Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your device. Check out the online Help in Palm

• window notes views Pad Preview Note notes private the and of deleting titles note hiding List parts and and a private and the the for details alarm as masking, between about copying, notes notes notes notes note an Learning Viewing, Editing Setting Marking Showing, Printing Changing Sorting Sharing
  • • • • • • • • •
  

Desktop icon on the Windows desktop,

WINDOWS ONLY To open Note Pad on your computer, double-click the Palm and then click Note Pad on the launch bar. MAC ONLY To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.

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com/

     . com/

. palmOne

     . . palmOne www .

. mylifedrive If you’re having problems with Note Pad or with

Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www Support anything else on your device, go to support

Related topics Click a link below to learn about these related topics:

Moving Around Sharing

•      wireless Bluetooth using devices by ™ devices Powered ® Palm Bluetooth other other device to to your applications menus notes notes on Opening Using Beaming Sending technology
  • • •
  

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Recording Voice Memos

     voice memo a memo for voice memos a voice alarm to a an voice

In this chapter Creating Listening Setting memo Storing

An important idea pops into your head, and you need to record it before you forget it. If a brilliant marketing idea hits when you’re away from your office, Voice Memo is the tool you need. Voice Memo provides a place for you to record and play back notes, agenda items, and other important thoughts directly on your handheld. Record client meeting notes on the way to the office, and then send them to your assistant in an email to transcribe them. Or use a voice memo with an alarm as a reminder message for that errand you promised not to forget.

Benefits of Voice Memo

•      back colleagues to fly to the memos on memos computer voice your thoughts on recorded Synchronize up Capture Send them
  • •
  

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     the use . control your device within about one foot of your mouth while recording. To pause your recording, you must keep the Voice Memo button held down and then tap Pause. For longer recordings where multiple times, Did You Know?

Tip For best results, hold Tip you want to pause onscreen Voice Memo remembers the last storage location and stores all new memos to that location unless you change it. Tap the category pick list in the upper-right corner and select a category or a location.

Creating a voice memo You can create a quick voice memo using the application button on the side of your device, or you can use the pause control for a longer memo that you can pause and restart as your ideas flow.

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Done

, make sure you have a current backup memory

set in the category pick list. If you are storing often. location program

That's it. Your device automatically saves the voice memo to the memos in synchronizing storage by

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Creating a longer voice memo using the pause control Pause and resume recording as many times as you want to make sure you capture all of your thoughts.

and select Voice Memo

Applications to

Go

Alternately, you can press and quickly release the Voice Memo application

Record

Continued

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storing , categories into

     Once you pause your recording, you can use come back later to resume recording. To resume recording, just tap the Voice Memo icon or press and release the Voice Memo application You can organize your voice memos by Tip other applications and button, and then tap Record. Tip them such as personal or marketing ideas.

Recording status

Pause

Pause and restart recording as many times as you want. You can use other applications while the voice memo is paused.

Continued

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Tap on the title OPTIONAL line and enter a title for your memo. You can choose to leave the time as part of the title or

[ & ] remove it. You can also select a category to store your memo. If you want to listen to your memo, tap the Play button.

to select category

the title line enter a name

Select the category pick list in the upper-right corner and OPTIONAL select a category or a location.

[ & ]

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Tip You can sort the Voice Memo list by date, alphabetically, by length of memo, or manually. Go to the Preferences menu and tap the Sort by pick list to select a sorting scheme. Tip Press Right or Left on the navigator to listen to the next or previous voice memo.

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