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Dell™ Axim™ X5
User’s Guide
Model HC01U
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Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your computer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Abbreviations and Acronyms
For a complete list of abbreviations and acronyms, see "Glossary" on page 163.
____________________
Information in this document is subject to change without notice.
© 2003 Dell Computer Corporation. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Computer Corporation is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Axim, and DellNet are trademarks of Dell Computer Corporation; Intel is a registered trademark and XScale and StrataFlash are trademarks of Intel Corporation; Microsoft, Windows, and ActiveSync are registered trademarks of Microsoft Corporation; EMC is a trademark of EMC Corporation; Bluetooth is a trademark owned by Bluetooth SIG, Inc. and is used by Dell Computer Corporation under license.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Computer Corporation disclaims any proprietary interest in trademarks and trade names other than its own.
Model HC01U
May 2003
P/N K1971 Rev. A00
Contents
Contents 3
2 Using Microsoft® Pocket PC
4 Contents
Contents 5
6 Contents
Contents 7
11 Appendix
8 Contents
Finding Information
| What Are You Looking For? |
Find It Here: |
|
| How to set up my device and |
Getting Started placemat and the |
| information on the connectors and |
Dell™ User’s Guide |
| buttons on my device |
|
| Information on using my device. |
Dell User’s Guide and Pocket PC Help. |
| |
To view Help, tap the Start button and |
| |
tap Help. |
| Additional programs that can be |
Dell Companion CD |
| installed on my device |
|
| Information on using programs on my |
Pocket PC Help and, if available, tap |
| device |
Help within a specific program |
| Connecting to and synchronizing with |
Dell User’s Guide and Microsoft® |
| a computer |
ActiveSync® Help on your computer. |
| |
To view Help, click Help and click |
| |
Microsoft ActiveSync Help. |
| Last-minute updates and detailed |
The readme files, located in the |
| technical information |
ActiveSync folder on the computer and |
| |
on the Dell Companion CD. |
| Up-to-date information on your Pocket |
www.microsoft.com/mobile/pocketpc |
| PC |
|
| My service tag |
Label located in the main battery slot |
| |
(remove the main battery) |
| |
|
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Finding Information 9
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10
Finding Information
1
S E C T I O N 1
About Your Device
Front, Side, and Back Views Using the Batteries Connecting to a Computer Using Cards Performing a Reset
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Front, Side, and Back Views
CAUTION: Before performing any of the procedures in this section, read and follow the safety instruction in the System Information Guide.
INFRARED SENSOR — The infrared sensor lets you transfer files from your device to another infrared-compatible device without using cable connections. MICROPHONE — Allows you to record audio.
STYLUS — Use the stylus to write or draw on the screen. To remove the stylus, pull it straight up and out of the holder. To avoid losing the stylus, store the stylus in the holder when you are not using it. Ensure that the stylus is oriented correctly when you replace it in the slot.
POWER BUTTON — Press the power button to turn the device on or off. Press and hold the power button to dim the display. Repeat to light the display.
12 About Your Device
- When the device is connected to external power and the main battery is fully charged, the power button light is solid green.
- When the main battery charge is low, the power button light flashes amber.
- When the main battery is charging, the power button light is solid amber.
- When the device relays a notification, the power button light flashes green.
TOUCH SCREEN — Use the touch screen and the stylus to enter information into your device. See "Entering Information" on page 39.
HOME BUTTON — Press this button to launch Home or to turn on the device. INBOX BUTTON — Press this button to launch your Inbox or to turn on the device.
SPEAKER — Tap the speaker icon to adjust the volume.
NAVIGATOR BUTTON — Press the right, left, top, or bottom of the navigator button to move the cursor on the screen.
CONTACTS BUTTON — Press this button to launch Contacts or to turn on the device.
CALENDAR BUTTON — Press this button to launch Calendar or to turn on the device.
RESET BUTTON — See "Performing a Reset" on page 24 for information on using the reset button.
RECORD BUTTON — See "Recording a Message" on page 50 for information on using the record button.
SCROLL DIAL
- Press the scroll dial to perform actions similar to pressing <Enter> on a keyboard.
- Rotate the scroll dial up or down to perform actions similar to using the up- and down-arrow keys on a keyboard.
For information on the functionality of the scroll dial within programs, see Pocket PC Help on your device.
SECURE DIGITAL CARD SLOT — See "Secure Digital Memory Cards" on page 24 for information on using Secure Digital memory cards.
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About Your Device 13
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Back View
COMPACTFLASH CARD SLOT — See "CompactFlash Cards" on page 23 for information on using CompactFlash cards.
MAIN BATTER Y — See "Using the Batteries" on page 15 for information on the main battery.
AC ADAPTER CONNECTOR — Connect the AC adapter.
CRADLE/SYNC CABLE CONNECTOR — Connect a cradle or sync cable. See "Connecting to a Computer" on page 19.
MAIN BATTER Y LOCK — Use this switch to release and remove the main battery. See "Installing and Removing the Main Battery" on page 16. BACKUP BATTER Y COVER — Secures the backup battery. See "Installing and Removing the Backup Battery" on page 17.
HEADPHONE CONNECTOR — Attach headphones.
14 About Your Device
Using the Batteries
Your device uses two batteries:
- rechargeable main battery
- lithium coin-cell backup battery
NOTICE: Do not use your device until you have charged the main battery for at least 4 hours.
Before you use your device for the first time, you must install both batteries and completely charge the main battery. Once the main battery is charged, use the power properties to monitor the battery charge. See Pocket PC Help on the device for more information.
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NOTICE: After you install the batteries for the first time, do not remove the main battery and the backup battery from the device at the same time. Doing so results in the loss of all data stored in SDRAM.
NOTICE: If you need to replace both batteries at the same time, ensure that you replace the main battery first.
About Your Device 15
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Installing and Removing the Main Battery
To install the main battery:
1
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Ensure that the device is turned off.
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2
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Ensure that the main battery is oriented correctly and slide the battery into the slot until you feel a click.
|
To remove the main battery:
1
|
Insert the tip of the stylus into the main battery lock.
|
2
|
Slide and hold the lock in the unlock position.
|
3
|
Slide the battery out of the slot.
|
NOTE: Your service tag is located underneath the main battery. You need your service tag if you access Dell Support at support.dell.com or if you call Dell for customer service or technical support.
16 About Your Device
Installing and Removing the Backup Battery
NOTICE: Do not remove the backup battery unless the AC adapter is connected or the main battery is installed. Otherwise, you might lose data.
To install the backup battery:
1
|
Ensure that the device is turned off.
|
2
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Insert the stylus into the backup battery release and slide the release to the left to remove the cover.
|
backup battery release
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3
|
Wipe off the backup battery with a dry cloth.
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4
|
Insert the backup battery with the positive side (+) facing up.
|
5
|
Slide the cover on and ensure that it is flush with the back of the device.
|
About Your Device 17
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To remove the backup battery:
1
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Insert the tip of the stylus into the backup battery release.
|
2
|
Slide the release to the left and remove the cover.
|
3
|
With your finger tip, gently press the right side of the battery to tilt up the left side of the battery.
|
Charging the Main Battery
Use one of the following options to charge the main battery:
- Connect the AC adapter directly to the device and to an electrical outlet.
- Connect the AC adapter to the cradle, and insert the device into the cradle. See "Using the Cradle" on page 19 for more information.
18 About Your Device
Connecting to a Computer
You either connect your device to a computer using a cradle or directly to a computer using a sync cable. Connect your device to a computer to:
For information on synchronizing your data, see the following resources:
Using the Cradle
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NOTE: Depending on the configuration of your device, the cradle is optional.
You can use the cradle to:
- Synchronize the data on your device with the data on your computer.
- Power the device with AC power to conserve battery power.
- Charge the main battery. See "Using the Batteries" on page 15 for more information.
- Charge a spare battery.
Before connecting your device to a computer for the first time, ensure that you install ActiveSync on the computer from the Dell™ Companion CD.
About Your Device 19
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To connect your device to the cradle:
1
|
Place the cradle on a flat, level surface near your computer.
|
2
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Depending on the type of cradle that you have, connect the cradle cable to either the USB or serial connector on your computer.
|
20 About Your Device
4
|
Align the connector on the bottom of the device with the connector on the cradle, and, keeping the front of the device flush with the front of the cradle, lower the device onto the cradle.
|
When the device is docked in the cradle, the DELL™ logo on the cradle lights up and the connection status icon appears on the command bar (see page 29).
The spare battery status light on the cradle operates as follows:
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- Green — The spare battery is fully charged.
- Amber — The spare battery is charging.
NOTE: The power button on the device indicates the charge status of the main battery. See the description of the device status lights on page 13 for more information.
About Your Device 21
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To remove the device from the cradle, pull the device straight up and out of the cradle.
Using the Sync Cable
Use the sync cable to connect your device directly to the computer without using the cradle.
NOTE: Depending on the configuration of your device, the sync cable is optional.
To connect the sync cable:
1
|
Depending on the type of sync cable that you have, connect one end of the cable to either the USB connector or the serial connector on your computer.
|
2
|
Connect the other end of the cable to your device.
|
22 About Your Device
Using Cards
CompactFlash Cards
Your device supports CompactFlash Type I and Type II cards. Some common types of cards include:
- Modem — Connect a telephone line for modem data communications.
- Wireless communication — Perform data communications without the use of cable connections. You can use cards, such as Bluetooth™ and 802.11b wireless LAN.
- Storage — Save data or install programs on a storage card.
When you do not have a CompactFlash card installed, insert the plastic blank to protect the CompactFlash card slot.
To install a CompactFlash card:
1 If a blank is installed, remove it.
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CompactFlash card slot
2
|
Ensure that the CompactFlash card is oriented correctly, and slide the card into the slot.
|
NOTICE: Do not force the card. If you feel resistance, remove the card, check the orientation, and reinsert it.
See the documentation that came with the card for information on using the card.
About Your Device 23
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Secure Digital Memory Cards
Use Secure Digital memory cards to save or back up data. To install a Secure Digital memory card:
1
|
If a card is already installed, press in the card to release it, and then remove it.
|
2
|
Ensure that the card is oriented correctly, and slide it into the slot until you feel a click.
|
NOTICE: Do not force the card. If you feel resistance, remove the card, check the orientation, and reinsert it.
See the documentation that came with the card for information on using the card.
Performing a Reset
Soft Reset
When you perform a soft reset, the device deletes any data that has not been saved but saves any data that has been stored in memory. Try performing a soft reset if the device does not respond when you tap the display or press a button.
To perform a soft reset, use the stylus to press the reset button.
24 About Your Device
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NOTICE: When you perform a hard reset, you lose all the data stored on your device.
Perform a hard reset if:
- You want to delete all the data stored on your device.
- You forget your password and need to clear it.
- Your device is experiencing severe operational problems and you have already attempted a soft reset.
NOTICE: It is strongly recommended that you back up your data before you perform a hard reset. See ActiveSync Help on your computer for more information.
To perform a hard reset:
1
|
Press and hold the power button.
|
2
|
With the stylus, hold the reset button for about 2 seconds.
|
3
|
Follow the instructions on the screen.
|
About Your Device 25
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26
About Your Device
2
S E C T I O N 2
Using Microsoft® Pocket PC
Device Buttons and the Stylus Today Screen Status Icons Programs Navigation Bar and Command Bar Pop-Up Menus Finding and Organizing Information Backing Up Data
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Device Buttons and the Stylus
Your device has hardware buttons that control actions and scroll functions, and a stylus for selecting items and entering information. On the device, the stylus replaces the mouse:
- Tap — Touch the screen once with the stylus to open items and select options.
- Drag — Hold the stylus and drag across the screen to select text and images. Drag in a list to select multiple items.
- Tap and hold — Tap and hold the stylus on an item to see a list of actions available for that item. On the pop-up menu that appears, tap the action you want to perform.
See "Entering Information" on page 39 for more information.
Today Screen
When you turn on your device for the first time each day (or after 4 hours of inactivity), the Today screen appears. You can also view the Today screen by tapping the Start button and then tapping Today. The Today screen displays the date and information about the device owner, today’s calendar, and important tasks. To customize the Today screen:
1
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Tap the Start button and tap Settings.
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2
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Tap the Personal tab and tap Today.
Use the Appearance tab to change the background that displays on the Today screen.
|
Use the Items tab to change the items that appear on the Today screen.
28 Using Microsof t® Pocket PC
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Using Microsof t® Pocket PC 29
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Status Icons
NOTE: If there is not enough room to display all notification icons, the notification icon, , displays. Tap the notification icon to view all notifications.
Icon
Description
Turns sound on and off. Backup battery is low. Main battery is charging. Main battery is low. Main battery is very low.
Main battery is full.
Connection is active. Tap the icon to configure connections.
Connection is not detected.
Wireless network is detected.
Synchronization is beginning or ending.
30 Using Microsof t® Pocket PC
Icon
Description
Synchronization is occurring. New instant message(s). New e-mail message(s).
Programs
You can switch from one program to another by selecting a program from the Start menu. To access programs that are not listed in the Start menu, tap the Start button, tap Programs, and then tap the program name.
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NOTE: Some programs have abbreviated labels for check boxes and drop-down menus. To see the full spelling of an abbreviated label, tap and hold the stylus on the label. Drag the stylus off the label so that the command is not carried out.
Program Buttons
You can also switch to some programs by pressing a program button. Your device has four program buttons located on the front of the device. The icons on the buttons identify the programs to which they switch. By default, the buttons launch Home, Inbox, Contacts, and Calendar.
Using Microsof t® Pocket PC 31
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Switcher Bar
You can also use Switcher Bar to switch to or close open programs. To launch Switcher Bar:
1
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Tap the Start button and tap Settings.
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2
|
Tap the System tab and tap Switcher Bar.
|
Tap to view a list of all open programs. In the Switcher Bar menu:
- Tap Brightness settings or Power settings to configure those settings.
- Tap a program name to switch to that program.
- Tap Exit current program to close the current program.
- Tap Exit all programs to close all open programs.
- Tap Exit Switcher Bar to close the menu.
The following table contains a partial list of programs that are on your device. See the Dell™ Companion CD for additional programs that you can install on your device.
Icon
| Program |
Description |
|
| |
Synchronize information |
| ActiveSync |
between your device and |
| |
your computer. |
| |
Keep track of your |
| Calendar |
appointments and create |
| |
meeting requests. |
| |
Keep track of your friends |
| Contacts |
|
| |
and colleagues. |
| |
|
| |
Send and receive e-mail |
| Inbox |
|
| |
messages. |
32 Using Microsof t® Pocket PC
Icon
| Program |
Description |
|
| |
Browse websites and WAP |
| |
sites, and download new |
| Pocket Internet Explorer |
|
| |
programs and files from the |
| |
Internet. |
| |
Create handwritten or |
| Notes |
typed notes, drawings, or |
| |
recordings. |
| |
|
| Tasks |
Keep track of your tasks. |
| |
|
| |
Create new workbooks or |
| |
view and edit Excel |
| Pocket Excel |
|
| |
workbooks that you created |
| |
on your computer. |
| |
Send and receive instant |
| MSN Messenger |
messages with your MSN |
| |
Messenger contacts. |
| |
Create new documents or |
| |
view and edit Word |
| Pocket Word |
|
| |
documents that you created |
| |
on your computer. |
| |
|
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Navigation Bar and Command Bar
The navigation bar is located at the top of the screen. It displays the active program and current time and allows you to switch to other programs and close screens.
Use the command bar at the bottom of the screen to perform tasks in programs. The command bar includes menu names, icons, and the input panel icon. To create a new item in the current program, tap New. To see the name of an icon, tap and hold the stylus on the icon. Drag the stylus off the icon so that the command is not carried out.
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34
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Pop-Up Menus
With pop-up menus, you can quickly select an action for an item. For example, you can use the pop-up menu in the contact list to delete a contact, make a copy of a contact, or send an e-mail message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on an item name. When the menu appears, lift the stylus and tap the action you want to perform. To close the menu without performing an action, tap anywhere outside the menu.
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Using Microsof t® Pocket PC 35
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Finding and Organizing Information
The Find feature on your device helps you to quickly locate information. On the Start menu, tap Find. Enter the item that you want to find, select a data type from the drop-down menu, and then tap Go to start the search.
You can also use the File Explorer to find files on your device and to organize your files into folders. On the Start menu, tap Programs and tap
File Explorer.
36 Using Microsof t® Pocket PC
Backing Up Data
NOTICE: If you are upgrading to Pocket PC 2003 from Pocket PC 2002, do not use the Data Backup utility on your device or the Backup/Restore option in ActiveSync to back up your files. You cannot recover your data after you install the upgrade if you do so. Follow the instructions included with the Pocket PC 2003 System Update to back up your data.
To prevent or minimize data loss, you should periodically back up the data stored on your device. Use ActiveSync to synchronize the files on your device with the files on your computer. You can also drag and drop files from your device to your computer using Windows Explorer. See the ActiveSync Help on your computer for additional information.
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Using Microsof t® Pocket PC 37
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3
S E C T I O N 3
Entering Information
Entering Text Using the Input Panel Writing on the Screen Drawing on the Screen Recording a Message Using My Text
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You have several options for entering information:
- Use the input panel to enter typed text using the soft keyboard or another input method.
- Write directly on the screen with the stylus.
- Draw pictures on the screen with the stylus.
- Speak into your device microphone to record a message.
Use Microsoft® ActiveSync® to synchronize or copy information from your computer to your device. For more information on ActiveSync, see ActiveSync Help on your computer.
Entering Text Using the Input Panel
Use the input panel to enter information in any program on your device. You can type using the soft keyboard or write using Letter Recognizer, Block Recognizer, or Transcriber. The characters appear as typed text on the screen.
To show or hide the input panel, tap the input panel icon. Tap the arrow next to the input panel icon to change input methods.
40 Entering Information
When you use the input panel, your device anticipates the word you are typing or writing and displays it above the input panel. When you tap the displayed word, the word is inserted at the insertion point. The more you use your device, the more words it learns to anticipate.
To change word suggestion options, such as the number of words suggested:
1
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Tap the Start button and tap Settings.
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2
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Tap the Personal tab, tap Input, and then tap the Word Completion tab.
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3
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Select the desired settings and tap OK.
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Entering Information 41
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Typing With the Soft Keyboard
1
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Tap the arrow next to the input panel icon and tap Keyboard.
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2
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Tap the keys on the soft keyboard with your stylus.
|
Letter Recognizer
Letter Recognizer allows you to use your stylus to write letters on the screen as you would write them on paper.
NOTE: Letter Recognizer is included with the English, French, German, Italian, and Spanish operating systems. Other versions do not support Letter Recognizer.
1
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Tap the arrow next to the input panel icon and tap Letter Recognizer.
|
2
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With your stylus, write a letter between the lines that appear on the bottom of the screen.
|
The letters are converted to typed text on the screen. For specific instructions on using Letter Recognizer, tap the question mark next to the writing area.
NOTE: Tap Demo to learn the character strokes that the device can recognize.
42 Entering Information
Block Recognizer
Block Recognizer allows you to use character strokes that are similar to those used on other handheld devices.
NOTE: Block Recognizer is included with the English, French, German, Italian, and Spanish operating systems. Other versions do not support Block Recognizer.
1
|
Tap the arrow next to the input panel icon and tap Block Recognizer.
|
2
|
Using your stylus, write the appropriate character stroke in the box that appears at the bottom of the screen.
|
The character strokes are converted to typed text on the screen. For specific instructions on using Block Recognizer, tap the question mark next to the writing area.
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NOTE: Tap Demo to learn the character strokes that the device can recognize.
Transcriber
Transcriber allows you to write anywhere on the screen using the stylus similar to the way that you would write on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more, and then pause to let Transcriber change the written characters to typed characters.
NOTE: Transcriber is included with the English, French, and German operating systems. Other versions do not support Transcriber.
1
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Tap the arrow next to the input panel icon and tap Transcriber.
|
2
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With your stylus, write anywhere on the screen.
When you pause, Transcriber converts your written characters to typed characters. For specific instructions on using Transcriber, tap the question mark in the lower right hand corner of the screen.
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Entering Information 43
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Editing Typed Text
To edit or format typed text, you must select it first:
1
|
Drag the stylus across the text that you want to select.
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2
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Tap and hold the selected text.
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3
|
Tap the appropriate editing command in the pop-up menu. You can also tap Edit at the bottom of the screen to select editing commands.
|
Writing on the Screen
In any program that accepts written text, such as the Notes program and the Notes tab in some programs, you can use your stylus to write directly on the screen. You can edit and format what you have written and convert the information to text at a later time.
NOTE: Some programs that accept written text may not have the pen icon. See the documentation for that program to find out how to switch to writing mode.
To write on the screen, tap the pen icon to switch to writing mode. This action displays lines on the screen to help you write.
44 Entering Information
Editing Written Text
To edit or format written text, you must select it first:
1
|
Tap the pen icon to deselect it.
|
2
|
Drag the stylus across the text that you want to select.
|
3
|
Tap and hold the selected text.
|
4
|
Tap the appropriate editing command in the pop-up menu. You can also tap Edit at the bottom of the screen to select editing commands.
|
5 Tap the pen icon to switch back to writing mode.
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Entering Information 45
If you want to convert only certain words, select them before tapping Recognize (or tap and hold the selected words and then tap Recognize on the pop-up menu). If a word is not recognized, it is not converted to print-style text.
If the conversion is incorrect, you can select different words from a list of alternatives or return to the original written text:
1
|
Tap and hold the incorrect word.
|
2
|
On the pop-up menu, tap Alternates.
A menu with a list of alternative words appears.
|
3
|
Tap the correct word, or tap the written text at the top of the menu to return to the original written text.
|
46 Entering Information
- Write neatly.
- Write on the lines and draw descenders below the line. Write the cross of the "t" and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the line.
- For better recognition, try changing the zoom level to 300 percent using the Tools menu.
- Write the letters of a word closely and leave big gaps between words so that the device can easily determine where words begin and end.
- Hyphenated words, foreign words that use special characters such as accents, and some punctuation cannot be converted.
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Entering Information 47
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You cannot add written text to a word to change it after the word has been recognized. You must delete the written word and write the new word.
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Drawing on the Screen
You can draw on the screen the same way that you write on the screen; however, selecting and editing drawings is different than selecting and editing written text. For example, selected drawings can be resized, while written text cannot.
Creating a Drawing
NOTE: To zoom in or out on your drawing, tap Tools and tap a zoom level.
Cross three ruled lines on your first stroke. A drawing box appears. Subsequent strokes that touch or are inside of the drawing box become part of the drawing. Drawings that do not cross three ruled lines are treated as written text.
48 Entering Information
To edit or format a drawing, you must select it first:
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Tap and hold the stylus on the drawing until the selection handle appears.
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To select multiple drawings, deselect the pen icon and drag to select the drawings.
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Tap and hold the selected drawing and tap an editing command on the pop-up menu.
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You can cut, copy, and paste selected drawings by tapping and holding the selected drawing and then tapping an editing command on the pop-up menu.
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You can also tap Edit at the bottom of the screen to select editing commands.
To resize a drawing, ensure that the Pen icon is not selected, and drag a selection handle.
Recording a Message
In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders, and phone numbers by recording a message. In Calendar, Tasks, and Contacts, you can include a recording in the Notes tab. In the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first. In the Inbox program, you can add a recording to an e-mail message.
To record a message:
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Hold the microphone near your mouth or other source of sound.
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Press and hold the Record button on the side of your device until it beeps.
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While holding down the Record button, make your recording.
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To stop recording, release the Record button.
The device beeps twice. The new recording appears in the note list or as an embedded icon.
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NOTE: You can also make a recording by tapping the Record icon on the Recording toolbar.
To play a recording, tap the name of the recording in the list or tap the speaker icon in the note.
50 Entering Information
Using My Text
When using Inbox or MSN Messenger, use My Text to quickly insert preset or frequently used messages. To insert a message, tap My Text and tap a message.
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NOTE: You can add text to a My Text message after you insert the message.
To edit a My Text message:
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In Inbox or MSN Messenger, tap Tools.
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Tap Edit My Text Messages.
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Make the changes and tap OK.
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S E C T I O N 4
Adjusting Settings
Personal Tab System Tab Connections Tab
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You can adjust the device settings to suit the way you work. To see available options, tap the Start button and tap Settings.
NOTE: Depending on the features of your device, you might have additional tabs and additional items on the tabs.
See Pocket PC Help on your device for additional information on adjusting settings (tap the Start button and tap Help).
Personal Tab
- Buttons — Assign the programs that launch when you press the hardware buttons.
- Input — Adjust the settings for input method, word completion, and other options.
- Menus — Add or remove items from the Start menu.
- Navigator Button — Configure your device to allow you to press the center of the navigator button to perform functions similar to pressing <Enter> on a keyboard.
- Owner Information — Enter your contact information.
- Password — Set a password to protect the data stored on your device.
- Sounds & Notification — Adjust the volume and set notifications. See "Notifications" on page 76 for more information.
- Today — Customize the look and the information that is displayed on the Today screen.
System Tab
- About — Find information about Microsoft® Pocket PC and your device.
- Brightness — Adjust the brightness settings to conserve power.
54 Adjusting Settings
- Certificates — View or delete certificates stored on your device. Certificates help establish your identity and the identity of other computers to prevent unauthorized users from accessing your data.
- Clock — Change the time or set the alarm.
- Microphone — Adjust the microphone gain.
- Power — Check the battery or charge status. Set the amount of time that the device can remain idle before it turns off.
- Regional Settings — View and change the formatting for regional settings, such as currency, time, and date.
- Remove Programs — Remove programs from your device. For more information, see "Adding and Removing Programs" on page 77.
- Screen — Adjust the screen if your device is not responding accurately to taps.
- Switcher Bar — Adjust the settings of the Switcher Bar program launcher utility.
- System Information — View technical information about your device.
Connections Tab
- Beam — Receive infrared beams from other devices.
- Bluetooth — Turn the Bluetooth™ radio on and off, and create and edit bonded devices. By default, the Bluetooth radio is off.
- Connections — Add and configure modem or server connections.
- Wireless Ethernet — Configure your network adapter settings.
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S E C T I O N 5
Using Microsoft® ActiveSync®
About ActiveSync
Installing and Using ActiveSync
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About ActiveSync
You can synchronize the information on your computer with the information on your device with ActiveSync. Synchronization compares the data on your device with the data on your computer and updates both with the most recent information. For example:
- Keep Microsoft Pocket Outlook data up-to-date by synchronizing your device with Microsoft Outlook data on your computer.
- Synchronize Microsoft Word and Microsoft Excel files between your device and your computer. Your files are automatically converted to the correct format.
NOTE: By default, ActiveSync does not automatically synchronize all types of information. You can change ActiveSync options to synchronize specific types of information.
With ActiveSync, you can also:
- Back up and restore your device data.
NOTICE: If you are upgrading to Pocket PC 2003 from Pocket PC 2002, do not use the Data Backup utility on your device or the Backup/Restore option in ActiveSync to back up your files. You cannot recover your data after you install the upgrade if you do so. Follow the instructions included with the Pocket PC 2003 System Update to back up your data.
- Copy (rather than synchronize) files between your device and your computer.
- Select a synchronization mode to control when synchronization occurs. For example, you can synchronize continuously or only when you select the synchronize command.
- Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized.
58 Using Microsof t® ActiveSync®
To synchronize your data, you need both the Microsoft Windows® and Pocket PC versions of ActiveSync. You must install the Windows version of ActiveSync on your computer using the Dell™ Companion CD. The Pocket PC version is already installed on your device.
Installing and Using ActiveSync
To install ActiveSync:
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Insert the Dell Companion CD.
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Click the yellow triangle to access the main menu.
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Click Start Here.
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Click Install ActiveSync and follow the instructions on the screen.
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After the installation is complete, the ActiveSync Setup Wizard helps you to connect your device to your computer, set up a partnership so that you can synchronize information between your device and your computer, and customize your synchronization settings. Your first synchronization process automatically begins when you complete the wizard.
During your first synchronization, information that was stored in Outlook on your computer is copied to Calendar, Contacts, and Tasks on your device.
After you set up ActiveSync and complete the first synchronization process, you can initiate synchronization from your device. To switch to ActiveSync on your device, tap the Start button and tap ActiveSync. If you have a wireless LAN card, you can synchronize remotely from your device.
To find information on using ActiveSync on your device, open ActiveSync on your device, tap the Start button, and then tap Help.
To find information on using ActiveSync on your computer, open ActiveSync on your computer, and click Help
Microsoft ActiveSync Help.
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S E C T I O N 6
Scheduling and Communicating
About Microsoft® Pocket Outlook Calendar Contacts Tasks Notes Inbox Notifications
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About Microsoft® Pocket Outlook
Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and Notes. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.
Using Microsoft ActiveSync®, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your computer with your device. You can also synchronize this information directly with an Exchange server. Each time you synchronize, ActiveSync compares the changes you made on your device and computer or server and updates both computers with the latest information. For information on using ActiveSync, see ActiveSync Help on your computer.
You can switch to any of the following programs through the Start menu.
Calendar
Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch views by using the view menu. Tap the today icon to view the current date.
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NOTE: To customize Calendar, such as changing the first day of the week, tap Tools and tap Options.
To create an appointment:
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In the Day or Week view, tap the desired date and time for the appointment.
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Tap New.
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Tap a field to select it, and enter a description and a location using the input panel.
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If necessary, tap the date and time to change them.
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To see all available fields, tap the input panel icon to hide it. Enter the remaining information, if necessary.
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To add notes, tap the Notes tab.
You can enter text, draw, or create a recording. For more information on creating notes, see "Notes" on page 68.
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When you have finished entering information, tap OK to return to the calendar.
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To receive a notification for an appointment, select Remind me in the appointment settings. You can configure notifications through the Sounds & Notifications icon. For more information, see "Notifications" on page 76.
Using the Summary Screen
When you tap an appointment in Calendar, a summary screen displays. To change the appointment, tap Edit.
Creating Meeting Requests
You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request is automatically created when you synchronize Inbox or when you connect to your e-mail server. To set how you want meeting requests sent, tap Tools and tap Options. If you send and receive e-mail messages through ActiveSync, select ActiveSync. To schedule a meeting:
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Create an appointment.
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On the Appointment tab, tap the input panel to hide it, and then tap Attendees.
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The Attendees field lists the e-mail addresses that you have entered in Contacts.
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Select the meeting attendees.
The meeting notice is created automatically and placed in the Outbox folder.
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For more information on sending and receiving meeting requests, tap the Start button, tap Help, and then tap Calendar or Inbox.
Contacts
Use Contacts to maintain a list of your friends and colleagues. You can quickly share Contacts information with other device users using the infrared port.
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search field
NOTE: To change the way information is displayed in the list, tap
Tools and tap Options.
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To create a contact:
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Tap the Start button and tap Contacts.
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Tap New.
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Using the input panel, enter a name and other contact information. Scroll down to see all available fields.
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To assign the contact to a category, tap Categories and select a category from the list.
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In the contact list, you can display contacts by category.
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To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see "Notes" on page 68.
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When you have finished entering information, tap OK to return to the calendar.
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Finding a Contact
You can find a contact using one of the following methods:
- In Contacts, enter a contact name in the field under the navigation bar. To show all contacts, clear text from the box or tap the arrow to the right of the box.
- In Contacts, tap the category list (labeled All Contacts by default) and select a category. To show all contacts again, tap All Contacts. To view a contact not assigned to a category, select None.
- To view the names of companies your contacts work for, tap View in the contact list and tap By Company. The number of contacts that work for that company is displayed to the right of the company name.
- Tap the Start button, tap Find, and then enter the contact name. In the Type drop-down menu, tap Contacts, and then tap Go.
66 Scheduling and Communicating
Using the Summary Screen
When you tap a contact in the contact list, a summary screen is displayed. To change the contact information, tap Edit.
Tasks
NOTE: To change the way information is displayed in the list, tap
Tools and tap Options.
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To create a task:
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Tap the Start button and tap Tasks.
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Tap New.
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Enter a description using the input panel.
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If necessary, enter a start date and due date or other information by first tapping the field. Tap the input panel icon to hide it to see all available fields.
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To assign the task to a category, tap Categories and select a category from the list. In the task list, you can display tasks by category.
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To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see "Notes" on page 68.
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When you have finished entering information, tap OK to return to the calendar.
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NOTE: To quickly create a task with only a subject, tap Tools and tap
Entry Bar. Tap Tap here to add a new task, and enter your task information.
Notes
Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. You can create a written note or a recording. You can also include a recording in a note. If a note is open when you create the recording, it is included in the note as an icon. If a note is not open, the recording is saved as a stand-alone recording.
68 Scheduling and Communicating
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To create a note:
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Tap the Start menu and tap Notes.
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Tap New.
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Create your note by writing, drawing, typing, or recording. For more information on using the input panel, writing and drawing on the screen, and creating recordings, see "Entering Information" on page 39.
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Inbox
Use Inbox to send and receive e-mail messages:
- Synchronize e-mail messages using Exchange or Outlook on your computer.
- Send and receive e-mail messages by connecting directly to an e-mail server through an ISP or a network.
Synchronizing E-Mail Messages
You can synchronize e-mail messages along with the rest of your data if you enable Inbox synchronization in ActiveSync. For information on enabling Inbox synchronization, see ActiveSync Help on your computer.
NOTE: You can also synchronize e-mail messages with your computer from a remote location. For more information, see "Getting Connected" on page 105.
During synchronization:
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Messages are copied from the e-mail folders of Exchange or Outlook on your computer to the ActiveSync folder in Inbox on your device. By default, you receive:
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Messages from the past 3 days
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The first 100 lines of each message
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File attachments of less than 100 KB in size
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E-mail messages in the Outbox folder on your device are transferred to Exchange or Outlook on your computer, and then sent from those programs.
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E-mail messages in subfolders on your computer must be selected in ActiveSync to be transferred.
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70 Scheduling and Communicating
Connecting Directly to an E-Mail Server
In addition to synchronizing e-mail messages with your computer, you can send and receive e-mail messages by connecting to an e-mail server using a modem or network card connected to your device. You need to set up a remote connection to a network or an ISP, and a connection to your e-mail server. For more information, see "Getting Connected" on page 105. When you connect to the e-mail server:
- New messages are downloaded to the device Inbox folder.
- Messages in the device Outbox folder are sent.
- Messages that have been deleted on the e-mail server are removed from the device Inbox folder.
Messages that you receive directly from an e-mail server are linked to your e-mail server rather than to your computer. When you delete a message on your device, it is also deleted from the e-mail server the next time you connect depending on the settings you selected in ActiveSync.
When you are working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on your device.
After you have downloaded new message headers or partial messages, you can disconnect from the e-mail server and then decide which messages to download completely. The next time you connect, Inbox downloads the messages you have marked for retrieval and sends the messages you have composed.
Using the Message List
Messages you receive are displayed in the message list. By default, the most recently received messages are displayed first in the list. When you receive a message, tap to open it. Unread messages are displayed in bold.
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When you connect to your e-mail server or synchronize with your computer, you receive by default:
- Messages from the last 5 days
- The first 100 lines of each new message
- File attachments of less than 100 KB in size
72 Scheduling and Communicating
The original messages remain on the e-mail server or your computer. You can mark the messages that you want to retrieve in full during your next synchronization or e-mail server connection. In the message list, tap and hold the message that you want to retrieve. On the pop-up menu, tap Mark for Download. The icons in the Inbox message list indicate message status.
You specify your downloading preferences when you set up the service or select your synchronization options. You can change the settings at any time:
- Change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help on your computer.
- Change options for direct e-mail server connections in Inbox on your device. Tap Tools and tap Options. On the Service tab, tap the service that you want to change. Tap and hold the service and select Delete to remove a service.
Composing Messages
To compose a message:
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Tap the Start button and tap Inbox.
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Tap New.
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In the To field, enter an e-mail of one or more recipients, separating them with a semicolon. Or tap the Contacts icon to select names from the contact list.
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NOTE: All e-mail addresses entered in the e-mail fields in Contacts appear in the Address Book.
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Compose your message. To enter preset or frequently used messages, tap My Text and select a message.
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74 Scheduling and Communicating
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Tap Send when you have finished the message.
If you are working offline, the message is moved to the Outbox folder and sent the next time you connect.
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Managing E-Mail Messages and Folders
By default, messages are displayed in one of five folders for each service you have created: Inbox, Deleted Items, Drafts, Outbox, or Sent Items. The Deleted Items folder contains messages that have been deleted on the device. The behavior of the Deleted Items and Sent Items folders depends on the options you have selected.To change the options, tap Tools in the message list and tap Options. On the Message tab, select your options.
To create a new folder, tap Tools, and tap Manage Folders. To move a message to another folder, tap and hold the message in the message list and tap Move to on the pop-up menu.
Folder Behavior With a Direct Connection to an E-Mail Server
The behavior of the folders you create depends on whether you use ActiveSync, POP3, or IMAP4.
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If you use ActiveSync, e-mail messages in the Inbox folder in Outlook are automatically synchronized with your device. You can select to synchronize additional folders by designating them for ActiveSync. The folders you create and the messages you move are then mirrored on the server. For example, if you move messages from the Inbox folder to a folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages into that folder. You can then read the messages while away from your computer.
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- If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the device and their copies on the e-mail server. The next time you connect, the e-mail server detects that the messages are missing from the device Inbox and deletes them from the server. This prevents you from having duplicate copies of a message. However, you no longer have access to messages that you move to folders created from anywhere except the device.
- If you use IMAP4, the folders you create and the e-mail messages you move are mirrored on the server. Therefore, messages are available to you any time you connect to your e-mail server, whether it is from your device or computer. This synchronization of folders occurs whenever you connect to the server, create new folders, or rename/delete folders when connected.
Notifications
You can set your device to remind you when you have something to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks, or an alarm in Clock, you are notified in one of the following ways:
- A message box appears on the screen.
- A sound, which you can specify, is played.
- A light flashes on your device.
To configure the reminders and sounds for your device:
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Tap the Start button and tap Settings.
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On the Personal tab, tap Sounds & Notifications.
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Volume tab — Adjust the volume and enable sounds.
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Notifications tab — Set notifications for specific events.
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S E C T I O N 7
Adding and
Removing Programs
Adding Programs Using Microsoft® ActiveSync® Downloading Programs From the Internet Adding a Program to the Start Menu Removing Programs
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Programs that were already installed when you received your device are stored in ROM. You cannot remove these programs, and you never accidentally lose ROM contents. ROM programs can be updated using installation programs with the *.xip extension. You can save data to either ROM or RAM.
You can install any program created for your device as long as your device has sufficient memory. The most popular place to find software for your device is on the Microsoft Pocket PC website: www.microsoft.com/mobile/pocketpc.
Adding Programs Using Microsoft® ActiveSync®
You need to install the appropriate software for your device on your computer before installing software on your device. See "Using Microsoft® ActiveSync®" on page 57 for more information.
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Determine your device and processor type so that you know which version of the software to install:
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a Tap the Start button and tap Settings.
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On the System tab, tap About.
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From the Version tab, record the processor information.
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Download the software to your computer (or insert the CD or floppy disk that contains the software into your computer). You may see a single *.xip, *.exe, or *.zip file, a Setup.exe file, or several versions of files for different device types and process | | 
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