Walkthroughs for Windows Mobile Pocket PCs . Manuals for Palm devices.

Dell™ Axim™ X3

User’s Guide

Model HC02U

w w w . d e l l . c o m | s u p p o r t . d e l l . c o m

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your computer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

Abbreviations and Acronyms

For a complete list of abbreviations and acronyms, see the "Glossary" on page 171.

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Information in this document is subject to change without notice.

© 2003–2004 Dell Inc. All rights reserved.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text: Dell, the DELL logo, Axim, TrueMobile, Dimension, Inspiron,

OptiPlex, Latitude, Dell Precision, PowerApp, PowerVault, and DellNet are trademarks of Dell Inc.; Intel, Pentium, and Celeron are registered trademarks and XScale and StrataFlash are trademarks of Intel Corporation; Microsoft, Windows, and ActiveSync are registered trademarks and Mobile is a trademark of Microsoft Corporation; EMC is a trademark of EMC Corporation; Bluetooth is a trademark owned by Bluetooth SIG, Inc. and is used by Dell Inc. under license.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Model HC02U

January 2004

P/N C2448 Rev. A02

Contents

Contents 3

4 Contents

Contents 5

6 Contents

8 Using Companion Programs

Contents 7

8 Contents

Contents 9

10 Contents

Use the following safety guidelines to help ensure your own personal safety and to help protect your device and working environment from potential damage.

General

• Do not attempt to service the device yourself unless you are a trained service technician. Always follow installation instructions closely.
  
• If you use an extension power cable with your AC adapter, ensure that the total ampere rating of the products plugged in to the extension power cable does not exceed the ampere rating of the extension cable.
  
• Do not push objects into openings of your device. Doing so can cause fire or electric shock by shorting out interior components.
  
• Keep your device away from radiators and heat sources. Avoid placing loose papers underneath your device; do not place your device in a closed-in wall unit or on a bed, sofa, or rug.
  
• Place the AC adapter in a ventilated area, such as a desk top or on the floor, when you use it to run the device or to charge the battery. Do not cover the AC adapter with papers or other items that will reduce cooling; also, do not use the AC adapter inside a carrying case.
  

CAUTION: Safety Instr uctions 11

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• The AC adapter may become hot during normal operation of your device. Use care when handling the adapter during or immediately after operation.
  
• Do not use your device in a wet environment, for example, near a bath tub, sink, or swimming pool or in a wet basement.
  
• If your device includes an integrated or optional modem, disconnect the modem cable if an electrical storm is approaching to avoid the remote risk of electric shock from lightning via the telephone line.
  
• To help avoid the potential hazard of electric shock, do not connect or disconnect any cables or perform maintenance or reconfiguration of this product during an electrical storm. Do not use your device during an electrical storm unless all cables have been disconnected and the device is operating on battery power.
  
• If your device includes a modem, the cable used with the modem should be manufactured with a minimum wire size of
  26 American wire gauge (AWG) and an FCC-compliant RJ-11 modular plug.
  
• Cards may become very warm during normal operation. Use care when removing cards after their continuous operation.
  
• Before you clean your device, disconnect the device from the electrical outlet. Clean your device with a soft cloth dampened with water. Do not use liquid or aerosol cleaners, which may contain flammable substances.
  

12 CAUTION: Safety Instructions

Power

• Use only the Dell-provided AC adapter approved for use with this device. Use of another AC adapter may cause a fire or explosion.
  
• Before you connect the device to an electrical outlet, check the AC adapter voltage rating to ensure that the required voltage and frequency match the available power source.
  
• To remove the device from all power sources, turn the device off, remove the battery pack, and disconnect the AC adapter from the electrical outlet.
  
• To help prevent electric shock, plug the AC adapter and device power cables into properly grounded power sources. These power cables may be equipped with 3-prong plugs to provide an earth grounding connection. Do not use adapter plugs or remove the grounding prong from the power cable plug. If you use a power extension cable, use the appropriate type, 2-prong or 3-prong, to mate with the AC adapter power cable.
  
• Be sure that nothing rests on your AC adapter’s power cable and that the cable is not located where it can be tripped over or stepped on. If you are using a multiple-outlet power strip, use caution when plugging the AC adapter’s power cable in to the power strip. Some power strips may allow you to insert the plug incorrectly. Incorrect insertion of the power plug could result in permanent damage to your device, as well as risk of electric shock and/or fire. Ensure that the ground prong of the power plug is inserted into the mating ground contact of the power strip.
  

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Battery

• Use only Dell™ battery modules that are approved for use with this device. Use of other types may increase the risk of fire or explosion.
  
• Do not carry a battery pack in your pocket, purse, or other container where metal objects (such as car keys or paper clips) could short-circuit the battery terminals. The resulting excessive current flow can cause extremely high temperatures and may result in damage to the battery pack or cause fire or burns.
  
• The battery poses a burn hazard if you handle it improperly. Do not disassemble it. Handle a damaged or leaking battery pack with extreme care. If the battery is damaged, electrolyte may leak from the cells and may cause personal injury.
  
• Keep the battery away from children.
  
• Do not store or leave your device or battery pack near a heat source such as a radiator, fireplace, stove, electric heater, or other heat-generating appliance or otherwise expose it to temperatures in excess of 60ºC (140ºF). When heated to excessive temperatures, battery cells could explode or vent, posing a risk of fire.
  
• Do not dispose of your device’s battery in a fire or with normal household waste. Battery cells may explode. Discard a used battery according to the manufacturer’s instructions or contact your local waste disposal agency for disposal instructions. Dispose of a spent or damaged battery promptly.
  

14 CAUTION: Safety Instructions

Air Travel

EMC Instructions

Use shielded signal cables to ensure that you maintain the appropriate EMC classification for the intended environment. For parallel printers, a cable is available from Dell. If you prefer, you can order a cable from Dell at its worldwide website at www.dell.com.

CAUTION: Safety Instr uctions 15

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Observe the following safe-handling guidelines to prevent damage to your device:

• When setting up the device for work, place it on a level surface.
  
• You can put your device through an X-ray security machine, but never put your device through a metal detector. If you have the device checked by hand, be sure to have a charged battery available in case you are asked to turn on the device.
  
• Protect your device, battery, and hard drive from environmental hazards such as dirt, dust, food, liquids, temperature extremes, and overexposure to sunlight.
  
• When you move your device between environments with very different temperature and/or humidity ranges, condensation may form on or within the device. To avoid damaging the device, allow sufficient time for the moisture to evaporate before using the device.
  

NOTICE: When taking the device from low-temperature conditions into a warmer environment or from high-temperature conditions into a cooler environment, allow the device to acclimate to room temperature before turning on power.

• When you disconnect a cable, pull on its connector or on its strain-relief loop, not on the cable itself. As you pull out the connector, keep it evenly aligned to avoid bending any connector pins. Also, before you connect a cable make sure both connectors are correctly oriented and aligned.
  
• Handle components with care.
  

16 CAUTION: Safety Instructions

your display.

Ergonomic Computing Habits

CAUTION: Improper or prolonged use of the device may result in injury. CAUTION: Viewing the display for extended periods of time may result in eye strain.

Protecting Against Electrostatic Discharge

Static electricity can harm electronic components inside your device. To prevent static damage, discharge static electricity from your body before you touch any of your device’s electronic components. You can do so by touching an unpainted metal surface.

You can take the following steps to prevent damage from electrostatic discharge (ESD):

• When unpacking a static-sensitive component from its shipping carton, do not remove the component from the antistatic packing material until you are ready to install the component. Just before unwrapping the antistatic packaging, be sure to discharge static electricity from your body.
  
• When transporting a sensitive component, first place it in an antistatic container or packaging.
  
• Handle all sensitive components in a static-safe area. If possible, use antistatic floor pads and workbench pads.
  

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Battery Disposal

Your device uses a lithium-ion battery and a rechargeable NiMH battery. For instructions about replacing the batteries in your device, see "Using the Battery" on page 23. Do not dispose of the battery along with household waste. Contact your local waste disposal agency for the address of the nearest battery deposit site.

18 Finding Information

About Your Device

Front, Side, and Back Views Using the Battery Connecting to a Computer Using Secure Digital Memory Cards Performing a Reset

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Front, Side, and Back Views

CAUTION: Before performing any of the procedures in this section, read and follow the safety instructions on page 11.

MICROPHONE—Allows you to record audio.

SECURE DIGITAL CARD SLOT—See "Using Secure Digital Memory Cards" on page 29 for information on using Secure Digital memory cards.

WIRELESS ANTENNA—Allows you to transmit data (optional).

20 About Your Device

STYLUS—Use the stylus to write or draw on the screen. To remove the stylus, pull it straight up and out of the holder. To avoid losing the stylus, store the stylus in the holder when you are not using it. Ensure that the stylus is oriented correctly when you replace it in the slot.

POWER BUTTON—Press the power button to turn the device on or off. Press and hold the power button to dim the display. Repeat to light the display.

• When the device is connected to external power and the main battery is fully charged, the power button light is solid green.
  
• When the main battery charge is low, the power button light flashes amber.
  
• When the device relays a notification, the power button light rapidly flashes green.
  

TOUCH SCREEN—Use the touch screen and the stylus to enter information into your device. See "Entering Information" on page 41.

WIRELESS OR MICROSOFT® WINDOWS® MEDIA PLAYER ON/OFF BUTTON—On devices with wireless, this turns the wireless antenna on and off. Turn off the antenna to conserve power. On non-wireless devices, this turns Windows Media Player on and off. HOME BUTTON—Press this button to launch Home or to turn on the device. INBOX BUTTON—Press this button to launch your Inbox or to turn on the device. NAVIGATOR BUTTON—Press the right, left, top, or bottom of the navigator button to move the cursor on the screen. Press the center to enter a selection.

CONTACTS BUTTON—Press this button to launch Contacts or to turn on the device. CALENDAR BUTTON—Press this button to launch Calendar or to turn on the device. RECORD BUTTON—See "Recording a Message" on page 50 for information on using the record button.

SCROLL DIAL

• Press the scroll dial to perform actions similar to pressing <Enter> on a keyboard.
  
• Rotate the scroll dial up or down to perform actions similar to using the up- and down-arrow keys on a keyboard.
  

For information on the functionality of the scroll dial within programs, see Pocket PC Help on your device.

HEADPHONE CONNECTOR—Attach headphones.

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BATTERY LOCK—Use this switch to release and remove the main battery. See "Installing and Removing the Battery" on page 23.

BATTERY—See "Using the Battery" on page 23 for information on the main battery. SPEAKER—Tap the speaker icon to adjust the volume.

CRADLE/SYNC CABLE CONNECTOR—Connect a cradle or sync cable. See "Connecting to a Computer" on page 25.

RESET BUTTON—See "Performing a Reset" on page 29 for information on using the reset button.

22 About Your Device

Using the Battery

NOTICE: Do not use your device until you have charged the main battery for at least 4 hours.

Before you use your device for the first time, you must install and charge the battery. Once the battery is charged, use the power properties to monitor the battery charge. See Pocket PC Help on the device for more information.

Installing and Removing the Battery

To install the battery:

About Your Device 23

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To remove the battery:

NOTE: Your service tag is located underneath the battery. You need your service tag if you access Dell Support at support.dell.com or if you call Dell for customer service or technical support.

Charging the Battery

Use one of the following options to charge the main battery:

• Connect the AC adapter directly to the charger adapter and then to the device and to an electrical outlet.
  
• Connect the AC adapter directly to the sync cable and then to the device and to an electrical outlet.
  
• Connect the AC adapter to the cradle, and insert the device into the cradle. See "Using the Cradle" on page 25 for more information.
  

24 About Your Device

Connecting to a Computer

You either connect your device to a computer using a cradle or directly to a computer using a sync cable. Connect your device to a computer to:

• Add programs to your device. See "Adding Programs Using Microsoft ActiveSync®" on page 76 for more information.
  
• Synchronize data on your device with data on your computer.
  

For information on synchronizing your data, see the following resources:

• "Using Microsoft® ActiveSync®" on page 57
  
• ActiveSync Help on your computer
  
• ActiveSync Help on your device
  

Using the Cradle

NOTE: Depending on the configuration of your device, the cradle is optional.

You can use the cradle to:

• Synchronize the data on your device with the data on your computer.
  
• Power the device with AC power to conserve battery power.
  
• Charge the main battery. See "Using the Battery" on page 23 for more information.
  
• Charge a spare battery.
  NOTE: Before connecting your device to a computer for the first time, ensure that you install ActiveSync on the computer from the Dell™ Companion CD.
  

About Your Device 25

26 About Your Device

When the device is docked in the cradle, the DELL™ logo on the cradle lights up and the connection status icon appears on the command bar (see page 35).

The spare battery status light on the cradle operates as follows:

• Green — The spare battery is fully charged.
  
• Amber — The spare battery is charging.
  NOTE: While charging your device for the first time, you must press the power button to charge the spare battery.
  

NOTE: The power button on the device indicates the charge status of the main battery. See the description of the device status lights on page 21 for more information.

To remove the device from the cradle, pull the device straight up and out of the cradle.

About Your Device 27

28 About Your Device

Using Secure Digital Memory Cards

Use Secure Digital memory cards to save or back up data. To install a Secure Digital memory card:

NOTICE: Do not force the card. If you feel resistance, remove the card, check the orientation, and reinsert it.

See the documentation that came with the card for information on using the card.

Performing a Reset

Soft Reset

When you perform a soft reset, the device deletes any data that has not been saved but saves any data that has been stored in memory. Try performing a soft reset if the device does not respond when you tap the display or press a button.

About Your Device 29

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To perform a soft reset, use the stylus to press the reset button.

Hard Reset

NOTICE: When you perform a hard reset, you lose all the data stored and any program you installed on your device.

Perform a hard reset if:

• You want to delete all the data stored on your device.
  
• You forget your password and need to clear it.
  
• Your device is experiencing severe operational problems and you have already attempted a soft reset.
  

NOTICE: It is strongly recommended that you back up your data before you perform a hard reset. See ActiveSync Help on your computer for more information.

To perform a hard reset:

30 About Your Device

Using Windows Mobile™ 2003 Software for Pocket PC

Device Buttons and the Stylus Today Screen Status Icons Programs Navigation Bar and Command Bar Pop-Up Menus Finding and Organizing Information Backing Up Data

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Device Buttons and the Stylus

Your device has hardware buttons that control actions and scroll functions, and a stylus for selecting items and entering information.

On the device, the stylus replaces the mouse:

• Tap — Touch the screen once with the stylus to open items and select options.
  
• Drag — Hold the stylus and drag across the screen to select text and images. Drag in a list to select multiple items.
  
• Tap and hold — Tap and hold the stylus on an item to see a list of actions available for that item. On the pop-up menu that appears, tap the action you want to perform.
  

See "Entering Information" on page 41 for more information.

Today Screen

When you turn on your device for the first time each day (or after 4 hours of inactivity), the Today screen appears. You can also view the Today screen by tapping the Start button and then tapping Today. The Today screen displays the date and information about the device owner, today’s calendar, and important tasks. To customize the Today screen:

Use the Items tab to change the items that appear on the Today screen.

32 Using Windows Mobile 2003 Software for Pocket PC

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Status Icons

NOTE: If there is not enough room to display all notification icons, the notification icon, , displays. Tap the notification icon to view all notifications.

Icon

Description

Turns sound on and off.

Backup battery is low.

Main battery is charging.

Main battery is low.

Main battery is very low.

Main battery is full.

Connection is active. Tap the icon to configure connections.

Connection is not detected.

Wireless network is detected.

Synchronization is beginning or ending.

Synchronization is occurring.

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Icon

Description

New instant message(s).

New e-mail message(s).

Programs

You can switch from one program to another by selecting a program from the Start menu. To access programs that are not listed in the Start menu, tap the Start button, tap Programs, and then tap the program name.

NOTE: Some programs have abbreviated labels for check boxes and drop-down menus. To see the full spelling of an abbreviated label, tap and hold the stylus on the label. Drag the stylus off the label so that the command is not carried out.

Program Buttons

You can also switch to some programs by pressing a program button. Your device has four program buttons located on the front of the device. The icons on the buttons identify the programs to which they switch. By default, the buttons launch Home, Inbox, Contacts, and Calendar.

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Switcher Bar

You can also use Switcher Bar to switch to or close open programs. To launch Switcher Bar:

Tap to view a list of all open programs. In the Switcher Bar menu:

• Tap Brightness settings or Power settings to configure those settings.
  
• Tap a program name to switch to that program.
  
• Tap Exit current program to close the current program.
  
• Tap Exit all programs to close all open programs.
  
• Tap Exit Switcher Bar to close the menu.
  

The following table contains a partial list of programs that are on your device. See the Dell™ Companion CD for additional programs that you can install on your device.

Icon

36 Using Windows Mobile 2003 Software for Pocket PC

Icon

Navigation Bar and Command Bar

The navigation bar is located at the top of the screen. It displays the active program and current time and allows you to switch to other programs and close screens.

Use the command bar at the bottom of the screen to perform tasks in programs. The command bar includes menu names, icons, and the input panel icon. To create a new item in the current program, tap New. To see the name of an icon, tap and hold the stylus on the icon. Drag the stylus off the icon so that the command is not carried out.

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Pop-Up Menus

With pop-up menus, you can quickly select an action for an item. For example, you can use the pop-up menu in the contact list to delete a contact, make a copy of a contact, or send an e-mail message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on an item name. When the menu appears, lift the stylus and tap the action you want to perform. To close the menu without performing an action, tap anywhere outside the menu.

38 Using Windows Mobile 2003 Software for Pocket PC

Finding and Organizing Information

The Find feature on your device helps you to quickly locate information. On the Start menu, tap Find. Enter the item that you want to find, select a data type from the drop-down menu, and then tap Go to start the search. You can also use the File Explorer to find files on your device and to organize your files into folders. On the Start menu, tap Programs and tap File Explorer.

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Backing Up Data

To prevent or minimize data loss, you should periodically back up the data stored on your device. Use ActiveSync to synchronize the files on your device with the files on your computer. You can also drag and drop files from your device to your computer using Windows Explorer. See the ActiveSync Help on your computer for additional information.

40 Using Windows Mobile 2003 Software for Pocket PC

Entering Information

Entering Text Using the Input Panel Writing on the Screen Drawing on the Screen Recording a Message Using My Text

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You have several options for entering information:

• Use the input panel to enter typed text using the soft keyboard or another input method.
  
• Write directly on the screen with the stylus.
  
• Draw pictures on the screen with the stylus.
  
• Speak into your device microphone to record a message.
  

Use Microsoft ActiveSync to synchronize or copy information from your computer to your device. For more information on ActiveSync, see ActiveSync Help on your computer.

Entering Text Using the Input Panel

Use the input panel to enter information in any program on your device. You can type using the soft keyboard or write using Letter Recognizer, Block Recognizer, or Transcriber. The characters appear as typed text on the screen.

To show or hide the input panel, tap the input panel icon. Tap the arrow next to the input panel icon to change input methods.

When you use the input panel, your device anticipates the word you are typing or writing and displays it above the input panel. When you tap the displayed word, the word is inserted at the insertion point. The more you use your device, the more words it learns to anticipate.

42 Entering Information

To change word suggestion options, such as the number of words suggested:

Typing With the Soft Keyboard

Letter Recognizer

Letter Recognizer allows you to use your stylus to write letters on the screen as you would write them on paper.

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NOTE: Letter Recognizer is included with the English, French, German, Italian, and Spanish operating systems. Other versions do not support Letter Recognizer.

The letters are converted to typed text on the screen. For specific instructions on using Letter Recognizer, tap the question mark next to the writing area.

NOTE: Tap Demo to learn the character strokes that the device can recognize.

Block Recognizer

Block Recognizer allows you to use character strokes that are similar to those used on other handheld devices.

NOTE: Block Recognizer is included with the English, French, German, Italian, and Spanish operating systems. Other versions do not support Block Recognizer.

The character strokes are converted to typed text on the screen. For specific instructions on using Block Recognizer, tap the question mark next to the writing area.

NOTE: Tap Demo to learn the character strokes that the device can recognize.

Transcriber

Transcriber allows you to write anywhere on the screen using the stylus similar to the way that you would write on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more, and then pause to let Transcriber change the written characters to typed characters.

44 Entering Information

NOTE: Transcriber is included with the English, French, and German operating systems. Other versions do not support Transcriber.

Editing Typed Text

To edit or format typed text, you must select it first:

Writing on the Screen

In any program that accepts written text, such as the Notes program and the Notes tab in some programs, you can use your stylus to write directly on the screen. You can edit and format what you have written and convert the information to text at a later time.

NOTE: Some programs that accept written text may not have the pen icon. See the documentation for that program to find out how to switch to writing mode.

To write on the screen, tap the pen icon to switch to writing mode. This action displays lines on the screen to help you write.

Entering Information 45

Editing Written Text

To edit or format written text, you must select it first:

To convert written text to print-style text, tap Tools and tap Recognize.

46 Entering Information

If you want to convert only certain words, select them before tapping Recognize (or tap and hold the selected words and then tap Recognize on the pop-up menu). If a word is not recognized, it is not converted to print-style text.

If the conversion is incorrect, you can select different words from a list of alternatives or return to the original written text:

Entering Information 47

• Write neatly.
  
• Write on the lines and draw descenders below the line. Write the cross of the "t" and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the line.
  
• For better recognition, try changing the zoom level to 300 percent using the Tools menu.
  
• Write the letters of a word closely and leave big gaps between words so that the device can easily determine where words begin and end.
  
• Hyphenated words, foreign words that use special characters such as accents, and some punctuation cannot be converted.
  
• You cannot add written text to a word to change it after the word has been recognized. You must delete the written word and write the new word.
  

48 Entering Information

Drawing on the Screen

You can draw on the screen the same way that you write on the screen; however, selecting and editing drawings is different than selecting and editing written text. For example, selected drawings can be resized, while written text cannot.

Creating a Drawing

NOTE: To zoom in or out on your drawing, tap Tools and tap a zoom level.

Cross three ruled lines on your first stroke. A drawing box appears. Subsequent strokes that touch or are inside of the drawing box become part of the drawing. Drawings that do not cross three ruled lines are treated as written text.

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Editing a Drawing

To edit or format a drawing, you must select it first:

To select multiple drawings, deselect the pen icon and drag to select the drawings.

You can also tap Edit at the bottom of the screen to select editing commands.

To resize a drawing, ensure that the Pen icon is not selected, and drag a selection handle.

Recording a Message

In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders, and phone numbers by recording a message. In Calendar, Tasks, and Contacts, you can include a recording in the Notes tab. In the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first. In the Inbox program, you can add a recording to an e-mail message.

To record a message:

50 Entering Information

NOTE: You can also make a recording by tapping the Record icon on the Recording toolbar.

To play a recording, tap the name of the recording in the list or tap the speaker icon in the note.

Using My Text

When using Inbox or MSN Messenger, use My Text to quickly insert preset or frequently used messages. To insert a message, tap My Text and tap a message.

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Entering Information

Adjusting Settings

Personal Tab System Tab Connections Tab

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You can adjust the device settings to suit the way you work. To see available options, tap the Start button and tap Settings.

NOTE: Depending on the features of your device, you might have additional tabs and additional items on the tabs.

See Pocket PC Help on your device for additional information on adjusting settings (tap the Start button and tap Help).

Personal Tab

System Tab

• About — Find information about Microsoft Windows Mobile 2003 Software for Pocket PC and your device.
  
• Brightness — Adjust the brightness settings to conserve power.
  
• Certificates — View or delete certificates stored on your device. Certificates help establish your identity and the identity of other computers to prevent unauthorized users from accessing your data.
  
• Clock — Change the time or set the alarm.
  
• Microphone — Adjust the microphone gain.
  

54 Adjusting Settings

• Power — Check the battery or charge status. Set the amount of time that the device can remain idle before it turns off.
  
• Regional Settings — View and change the formatting for regional settings, such as currency, time, and date.
  
• Remove Programs — Remove programs from your device. For more information, see "Adding and Removing Programs" on page 75.
  
• Screen — Adjust the screen if your device is not responding accurately to taps.
  
• Switcher Bar — Adjust the settings of the Switcher Bar program launcher utility.
  
• System Information — View technical information about your device.
  

Connections Tab

• Beam — Receive infrared beams from other devices.
  
• Bluetooth — Turn the Bluetooth™ radio on and off, and create and edit bonded devices. By default, the Bluetooth radio is off.
  
• Connections — Add and configure modem or server connections.
  
• Wireless Ethernet — Configure your network adapter settings.
  

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Adjusting Settings

Using Microsoft® ActiveSync®

About ActiveSync

Installing and Using ActiveSync

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About ActiveSync

You can synchronize the information on your computer with the information on your device with ActiveSync. Synchronization compares the data on your device with the data on your computer and updates both with the most recent information. For example:

• Keep Microsoft Pocket Outlook data up-to-date by synchronizing your device with Microsoft Outlook data on your computer.
  
• Synchronize Microsoft Word and Microsoft Excel files between your device and your computer. Your files are automatically converted to the correct format.
  

NOTE: By default, ActiveSync does not automatically synchronize all types of information. You can change ActiveSync options to synchronize specific types of information.

With ActiveSync, you can also:

• Back up and restore your device data.
  
• Copy (rather than synchronize) files between your device and your computer.
  
• Select a synchronization mode to control when synchronization occurs. For example, you can synchronize continuously or only when you select the synchronize command.
  
• Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized.
  

To synchronize your data, you need both the Microsoft Windows and Pocket PC versions of ActiveSync. You must install the Windows version of ActiveSync on your computer using the Dell™ Companion CD. The Pocket PC version is already installed on your device.

NOTE: Before connecting your device to a computer for the first time, ensure that you install ActiveSync on the computer from the Dell™ Companion CD.

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Installing and Using ActiveSync

To install ActiveSync:

After the installation is complete, the ActiveSync Setup Wizard helps you to connect your device to your computer, set up a partnership so that you can synchronize information between your device and your computer, and customize your synchronization settings. Your first synchronization process automatically begins when you complete the wizard.

During your first synchronization, information that was stored in Outlook on your computer is copied to Calendar, Contacts, and Tasks on your device. After you set up ActiveSync and complete the first synchronization process, you can initiate synchronization from your device. To switch to ActiveSync on your device, tap the Start button and tap ActiveSync. If you have a wireless LAN card, you can synchronize remotely from your device.

To find information on using ActiveSync on your device, open ActiveSync on your device, tap the Start button, and then tap Help.

To find information on using ActiveSync on your computer, open

ActiveSync on your computer, and click Help® Microsoft ActiveSync Help.

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Scheduling and Communicating

About Microsoft® Pocket Outlook Calendar Contacts Tasks Notes Inbox Notifications

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About Microsoft Pocket Outlook

Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and Notes. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.

Using Microsoft ActiveSync®, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your computer with your device. You can also synchronize this information directly with an Exchange server. Each time you synchronize, ActiveSync compares the changes you made on your device and computer or server and updates both computers with the latest information. For information on using ActiveSync, see ActiveSync Help on your computer.

You can switch to any of the following programs through the Start menu.

Calendar

Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch views by using the view menu. Tap the today icon to view the current date.

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NOTE: To customize Calendar, such as changing the first day of the week, tap

Tools and tap Options.

To create an appointment:

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To receive a notification for an appointment, select Remind me in the appointment settings. You can configure notifications through the Sounds & Notifications icon. For more information, see "Notifications" on page 74.

Using the Summary Screen

When you tap an appointment in Calendar, a summary screen displays. To change the appointment, tap Edit.

Creating Meeting Requests

You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request is automatically created when you synchronize Inbox or when you connect to your e-mail server. To set how you want meeting requests sent, tap Tools and tap Options. If you send and receive e-mail messages through ActiveSync, select ActiveSync.

To schedule a meeting:

The Attendees field lists the e-mail addresses that you have entered in Contacts.

For more information on sending and receiving meeting requests, tap the Start button, tap Help, and then tap Calendar or Inbox.

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Contacts

Use Contacts to maintain a list of your friends and colleagues. You can quickly share Contacts information with other device users using the infrared port.

search field

NOTE: To change the way information is displayed in the list, tap Tools and tap

Options.

To create a contact:

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In the contact list, you can display contacts by category.

Finding a Contact

You can find a contact using one of the following methods:

• In Contacts, enter a contact name in the field under the navigation bar. To show all contacts, clear text from the box or tap the arrow to the right of the box.
  
• In Contacts, tap the category list (labeled All Contacts by default) and select a category. To show all contacts again, tap All Contacts. To view a contact not assigned to a category, select None.
  
• To view the names of companies your contacts work for, tap View in the contact list and tap By Company. The number of contacts that work for that company is displayed to the right of the company name.
  
• Tap the Start button, tap Find, and then enter the contact name. In the Type drop-down menu, tap Contacts, and then tap Go.
  

Using the Summary Screen

When you tap a contact in the contact list, a summary screen is displayed. To change the contact information, tap Edit.

Tasks

NOTE: To change the way information is displayed in the list, tap Tools and tap

Options.

Use Tasks to keep a list of things that you need to do.

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To create a note:

Inbox

Use Inbox to send and receive e-mail messages:

• Synchronize e-mail messages using Exchange or Outlook on your computer.
  
• Send and receive e-mail messages by connecting directly to an e-mail server through an ISP or a network.
  

Synchronizing E-Mail Messages

You can synchronize e-mail messages along with the rest of your data if you enable Inbox synchronization in ActiveSync. For information on enabling Inbox synchronization, see ActiveSync Help on your computer.

NOTE: You can also synchronize e-mail messages with your computer from a remote location. For more information, see "Getting Connected" on page 99.

During synchronization:

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Connecting Directly to an E-Mail Server

In addition to synchronizing e-mail messages with your computer, you can send and receive e-mail messages by connecting to an e-mail server using a modem or network card connected to your device. You need to set up a remote connection to a network or an ISP, and a connection to your e-mail server. For more information, see "Getting Connected" on page 99. When you connect to the e-mail server:

• New messages are downloaded to the device Inbox folder.
  
• Messages in the device Outbox folder are sent.
  
• Messages that have been deleted on the e-mail server are removed from the device Inbox folder.
  

Messages that you receive directly from an e-mail server are linked to your e-mail server rather than to your computer. When you delete a message on your device, it is also deleted from the e-mail server the next time you connect depending on the settings you selected in ActiveSync.

When you are working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on your device.

After you have downloaded new message headers or partial messages, you can disconnect from the e-mail server and then decide which messages to download completely. The next time you connect, Inbox downloads the messages you have marked for retrieval and sends the messages you have composed.

Using the Message List

Messages you receive are displayed in the message list. By default, the most recently received messages are displayed first in the list.

When you receive a message, tap to open it. Unread messages are displayed in bold.

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